Time and Attendance Administrator at Omnia (Pty) LTD

Qualifications

• Matric / Grade 12 ( with Maths and Science)
• Relevant Degree (HR)

Experience

• 2 – 5 years experience in an HR environment
• Experience in a Chemical industry with be advantageous
• Knowledge of shift patterns, especially the 4x5 shift pattern
• HR Systems experience (XTime, Payspace)
• Advanced Microsoft Office skills, especially Excel

Duties

Time & Attendance:

• Ensuring that all employees are correctly placed within their respective shifts on XTime and configured as shift workers where applicable to receive shift allowance
• Updating and maintaining cellphone allowances on XTime
• Doing shift changes and clock corrections on XTime
• Capturing off site attendance (i.e. off site training / work)
• Monitoring the system daily to ensure the batch calculations are done
• Monitoring reports and liaise with MES regarding any changes required on the MES reports
• Sending monthly Time and Attendance reports to all line managers by the 2nd business day of the month for sign-off
• Reconciling retrospective overtime approvals on the system
• Doing logical day corrections on overtime requests
• Actioning special overtime approvals by configuring non-overtime earners to earn overtime for the specified period
• Ensuring that all monthly corrections are done by 12pm on payroll cut-off date
• Extract the monthly timesheet and send it together with the corrections to payroll by close of business on payroll cut-off date
• Capturing overtime corrections done after payroll cut-off on the monthly payroll correction sheet
• Responding to employee queries regarding overtime, standby or any other allowances
• Liaise with Shared Services regarding any changes required in shift pattern configuration or XTime system configuration
• Report any issues with the Overtime Requisition system to the MES Team
• Report network and reader issues to the IT Team
• Take part in XTime / payroll audits. Provide Auditors with required information. Take responsibility for Sasolburg XTime (time & attendance) audit findings and ensure that such audit findings are closed timeously
• Create and maintain site specific Time and Attendance Procedures
• Creating reports and analysing data for incident investigation purposes or time and attendance queries.
• Pulling ad-hoc employee and contractor reports from XTime as required