Job Openings at Omnia (Pty) LTD

Qualifications

• Matric/ Grade 12 
• Completed Tertiary qualification in HR and/or Industrial Psychology
• Qualification in Labour Law/Industrial Relations field would be advantageous

Experience

• 7 - 10 years’ HR experience, of which 2 – 4 years in a Business Partnering role
• Solid knowledge of Talent Management principles and application/ implementation
• Experience of Handling disciplinary matter/hearing, grievances and third party referrals
• Involvement in the development of WSP/ATR and EE Plan
• Experience in the development, interpretation, and implementation of HR policies
• Extensive experience in the interpretation and implementation of labour legislation
• Knowledge of training and skills development principles and processes
• Payroll administration knowledge
• Experience in data analysis and statistical reporting

Duties

Talent Management & Acquisition: 

• Manage delivery on talent acquisition with the support of relevant Business Unit and HR support
• Drive the talent management and succession planning process of the business
• Assist with the development and implementation of appropriate talent management strategies aligned to the business strategy

Business partnership:

• Develop a good understanding of the business in order to partner at the right level and influence HR related decisions
• Provide advice and guidance on complex matters to managers and employees across the business on all HR related matters

Analyse, interpret and conduct a trend analysis on HR data:

• Monthly analysis and reporting on key HR trends and provide solutions as required
• Provide input and metrics to relevant Divisional and Group functions

Diversity management & Employment Equity:

• Assist in developing EE plan per BU, implement actions, track and achieve milestones
• Ensure execution of all diversity initiatives in line with the BU EE Plan

Performance Management:

• Facilitate the implementation and maintainance of the performance management process (contracting, appraisals, reporting on trends, informal training)
• Support line management with having the right conversations in terms of differentiating individual performance to business performance/objectives
• Continuous education regarding the performance management process
• Facilitate performance improvement processes for underperforming employees

Culture and Engagement:

• Facilitate and manage any change management interventions within business units
• Ensure the effective facilitation of engagement survey in respect of completion rates and provide appropriate and strategic feedback to respective business units

Learning and Development:

• Facilitate discussions regarding work-related and employee development learning opportunities
• Provide input and assistance in the placement of learners, graduates and apprentices as required by business units and in line with learning and development requirements
• Ensure alignment of training interventions to the talent management and development requirements
• Facilitate delivery on L&D needs through companywide programmes and putting interventions in place together with the L&D department
• Pro-actively addressing training needs in consultation with relevant business unit managers and L&D department

Employee Relations:

• Provide sound advice to ensure the organisation complies to best practice and legislative issues
• Provide support to line managers in dealing with disciplinary, incapacity and grievance matters
• Deal with all appeals from disciplinary proceedings in line with the disciplinary code
• Support the business with matters that have been referred externally for conciliation and arbitration

Remuneration and Benefits:

• Facilitate remuneration processes in BU’s including creating awareness of employee wellness offerings, job evaluation etc.

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Qualifications

• Grade 12 / Matric (Maths & Science)
• NQF Level 4 in Chemical Operation (Will be an advantage )

Experience

• 2 – 5 years’ experience in Chemical industry

Duties

To ensure Safety adherence on shift:

• Housekeeping
• Raise tags
• Identify hazards
• Basic process safety knowledge
• Basic Firefighting, first aid knowledge

Drive high performance targets with the team:

• Maintaining specific unit operations e.g. screen operator, raw material hoist operator
• Work well in a team
• Report back on status of his/her area of responsibility
• Escalate deviations
• Attend shift and team meetings
• Autonomous maintenance (Inspections, Cleaning, Lubrication) and 5S
• Shift handover report for his/her area of responsibility
• Process & equipment Fault finding
• Quality control (product & procedures), Sample taking, analysing, Lab work

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Qualifications

• Matric / Grade 12  (Maths and Science)
• Bachelor of Technology or Bachelor of Sciences  in relevant field such as Environmental Health Safety Management

Experience

• 5 – 8 Years experience in a Chemical Industry

Duties

Design, implement, maintain and improve H&S management systems:

• Design, drive implementation, maintenance and improvement of ISO 45000 management systems (Including ISO compliance)
• Ensure adherence to Omnia Group risk methodology and practices
• Validate and verify the correct specifications, protocols and standards are applied in the implementation of H&S management systems
• Assist in development and revision of Health and Safety related documentation and ensure implementation and compliance thereto across site
• Promote continuous improvement of H&S management systems and processes
• Align H&S management systemswith holistic IMS for site
• Provide support and coaching to SHERQ team and customers

Lead Health & Safety Business Risks Assessment and review:

• Determine, identify and review H&S risks
• Determine and review H&S trends 
• Assess and review risk ratings
• Determine priorities and actions
• Maintain risks on IsoMetrix
• Provide support to line management and SHERQ team on Baselines, Issue Based and Continuous risk assessments

Conduct IMS internal audits:

• Planning and scheduling of bi-annual IMS audits 
• Conduct audits in order to ensure integrity of systems maintained 
• Ensure reports are issued and findings captured in IMS
• Ensure findings and actions are closed-out appropriately
• Report to management on status of findings and actions
• Participate and support on verification and external audits

Verify effectiveness of action management system:

• Verify action management system effectiveness through follow up on actions close out effectiveness
• Provide oversight and coaching on IMS action management to line management and SHERQ team

Conduct investigations:

• Ensure that all events (incidents and non-conformances) are raised and reported
• Be proficient in leading investigations
• Facilitate investigations
• Ensure quality of investigations by standardizing on investigation methodology and ensuring root causes and controls are adequate to remediate
• Ensure investigation is captured in IsoMetrix
• Ensure investigation actions are managed
• Make use of other events (incident & NC-learnings) to find opportunities for improvement

System Analysis & Reporting:

• Ensure expansion of H&S electronic data reporting system and capabilities thereof
• Ensure all data is submitted timeously
• Analyze, trend and maintain operational H&S data

Support and communication:

• Attend and communicate SHR requirements within operational meetings as needed and agreed to
• Develop/Update and deliver SHR training and awareness programs, in the plant as well as classroom training
• Ensure H&S topics are developed and shared with plants to improve H&S awareness
• Lead departmental meetings and ensure compliance to the business meeting structures and communication strategies

SHE Improvement and support:

• Through analysis of data, create a risk profile of the operations
• Facilitate, review and implement of H&S management plans for the SHERQ team as well as the plants and  as needed to reduce operational risk and improve efficiency
• Ensure improvement plans are tracked and closed out as per due dates

Legal Compliance:

• Identify legal requirements relevant to the operations
• Ensure that inspections are done so as to identify legal noncompliance
• Collaborate with and assist the operational teams in solving legal noncompliances
• Follow up to ensure the legal noncompliances are resolved or escalated to higher levels for resolution

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Qualifications

• Matric / Grade 12 ( with Maths and Science)
• Relevant Degree (HR)

Experience

• 2 – 5 years experience in an HR environment
• Experience in a Chemical industry with be advantageous
• Knowledge of shift patterns, especially the 4x5 shift pattern
• HR Systems experience (XTime, Payspace)
• Advanced Microsoft Office skills, especially Excel

Duties

Time & Attendance:

• Ensuring that all employees are correctly placed within their respective shifts on XTime and configured as shift workers where applicable to receive shift allowance
• Updating and maintaining cellphone allowances on XTime
• Doing shift changes and clock corrections on XTime
• Capturing off site attendance (i.e. off site training / work)
• Monitoring the system daily to ensure the batch calculations are done
• Monitoring reports and liaise with MES regarding any changes required on the MES reports
• Sending monthly Time and Attendance reports to all line managers by the 2nd business day of the month for sign-off
• Reconciling retrospective overtime approvals on the system
• Doing logical day corrections on overtime requests
• Actioning special overtime approvals by configuring non-overtime earners to earn overtime for the specified period
• Ensuring that all monthly corrections are done by 12pm on payroll cut-off date
• Extract the monthly timesheet and send it together with the corrections to payroll by close of business on payroll cut-off date
• Capturing overtime corrections done after payroll cut-off on the monthly payroll correction sheet
• Responding to employee queries regarding overtime, standby or any other allowances
• Liaise with Shared Services regarding any changes required in shift pattern configuration or XTime system configuration
• Report any issues with the Overtime Requisition system to the MES Team
• Report network and reader issues to the IT Team
• Take part in XTime / payroll audits. Provide Auditors with required information. Take responsibility for Sasolburg XTime (time & attendance) audit findings and ensure that such audit findings are closed timeously
• Create and maintain site specific Time and Attendance Procedures
• Creating reports and analysing data for incident investigation purposes or time and attendance queries.
• Pulling ad-hoc employee and contractor reports from XTime as required