Executive PA and Recruitment Coordinator at Dixie Recruitment

Job Description

• Join a dynamic, well-established organization committed to excellence within the legal industry, based in KwaZulu-Natal. This is an exceptional opportunity for an experienced Executive PA and Recruitment Coordinator to contribute to a high-performing team while supporting key operational and strategic functions.

Duties:

• Receive and review CVs against specific role requirements
• Conduct initial candidate screening calls and prepare concise screening notes
• Identify suitable candidates and flag concerns, gaps, or inconsistencies
• Liaise with candidates and recruiters
• Arrange interviews across multiple diaries and time zones, ensuring candidates are well briefed
• Prepare interview schedules and candidate information packs
• Follow up with candidates and recruiters post-interview
• Maintain accurate candidate trackers and recruitment records
• Format CVs into required templates and prepare summaries for client presentations
• Assist with reference checks, qualifications, and pre-employment documentation
• Communicate professionally and responsively with candidates throughout the process
• Provide high-level virtual administrative support to the Managing Director
• Manage busy diaries, coordinate meetings, and arrange virtual meetings via Microsoft Teams
• Monitor deadlines, follow-ups, and action items
• Draft, format, and proofread professional documents, reports, and proposals
• Assist with travel arrangements, event logistics, and stakeholder coordination
• Maintain structured electronic filing and ensure document accuracy and branding
• Support marketing initiatives including social media and recruitment posts
• Support special projects and operational requirements

Requirements:

• 3 to 5 years of relevant experience in administrative and recruitment coordination
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organisational and communication skills
• Proven ability to work accurately under tight deadlines
• Excellent proofreading skills
• Knowledge of organisational psychology is advantageous
• Ability to handle confidential information with discretion

Familiarity with the following:

• Canva for creating marketing materials
• PDF and document formatting and editing
• Virtual meeting platforms, especially Microsoft Teams
• Recruitment databases and electronic filing systems

Benefits:

• Opportunity to work within a professional and supportive environment
• Chance to develop your career in a multifaceted administrative and recruitment role