Time & Attendance Clerk at Smith Garb

The successful incumbent will assist with optimizing HR administrative efficiencies by delivering services in an accurate and confidential manner in line with business objectives

DUTIES & RESPONSIBILITIES

• HR Service delivery to internal customers by providing payroll with accurate timesheets for all employees timeously.
• Understanding of the time and attendance system (ERS/ Biosyn) by ensuring an effective and efficient run of the system. 
• Daily monitoring of all scanners
• Liaise with ERS, IT and Maintenance to resolve T&A system & scanners’ problems.
• Communication with the relevant T&A system users to ensure effective usage for the time & attendance system.

ORGANISATIONAL EFFECTIVENESS

• Checking of hours and error messages on the time & attendance system daily (ERS).
• Ensure that all leave forms are captured on the system and copies are submitted for record keeping.
• Ensure accurate recalculation for daily, weekly and monthly hours on T&A system.
• Ensure accurate and timeously submission of timesheets to Payroll by the 10th and 22nd of each month for overtime purpose.
• Continuous communication with Production administrators to achieve accurate timesheets for overtime purpose.   
• Capture new employees on the scanners and on the T&A system, as per HR `s instruction
• Termination of terminated employees on the scanners and T&A systems as per HR `s instruction. 
• Attendant and address all the T &A quires 
• Monthly T&A report to HR, for analysing the absenteeism rate of the business.
• General HR Time & Attendance report / timesheets as requested by Line Managers.
• Provide Timesheets for audit purposes.

SOUND QUALITY ASSURANCE

• Adhere to relevant Acts (POPIA, LRA, BCEA, payroll and HR policies and SOP’s)
• Accurate reports
• Adhere to accuracy and confidentiality

MINIMUM QUALIFICATIONS

• N6 in Human Resources Management