Job Vacancies at Smith Garb

The successful incumbent will assist with optimizing HR administrative efficiencies by delivering services in an accurate and confidential manner in line with business objectives

DUTIES & RESPONSIBILITIES

• HR Service delivery to internal customers by providing payroll with accurate timesheets for all employees timeously.
• Understanding of the time and attendance system (ERS/ Biosyn) by ensuring an effective and efficient run of the system. 
• Daily monitoring of all scanners
• Liaise with ERS, IT and Maintenance to resolve T&A system & scanners’ problems.
• Communication with the relevant T&A system users to ensure effective usage for the time & attendance system.

ORGANISATIONAL EFFECTIVENESS

• Checking of hours and error messages on the time & attendance system daily (ERS).
• Ensure that all leave forms are captured on the system and copies are submitted for record keeping.
• Ensure accurate recalculation for daily, weekly and monthly hours on T&A system.
• Ensure accurate and timeously submission of timesheets to Payroll by the 10th and 22nd of each month for overtime purpose.
• Continuous communication with Production administrators to achieve accurate timesheets for overtime purpose.   
• Capture new employees on the scanners and on the T&A system, as per HR `s instruction
• Termination of terminated employees on the scanners and T&A systems as per HR `s instruction. 
• Attendant and address all the T &A quires 
• Monthly T&A report to HR, for analysing the absenteeism rate of the business.
• General HR Time & Attendance report / timesheets as requested by Line Managers.
• Provide Timesheets for audit purposes.

SOUND QUALITY ASSURANCE

• Adhere to relevant Acts (POPIA, LRA, BCEA, payroll and HR policies and SOP’s)
• Accurate reports
• Adhere to accuracy and confidentiality

MINIMUM QUALIFICATIONS

• N6 in Human Resources Management

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Completed B.Com (Accounting / Financial Management) or a B.Tech, 
coupled with completed SAIPA or SAICA articles essential for the role.  

DUTIES & RESPONSIBILITIES

• Assist with the performance of reconciliation of cash control and resolving cash control issues; 
• Follow up on outstanding invoices; assist with the updating of asset registers; resolve issues; 
• Reconcile cash control and all outstanding items; assist with review of vehicle fleet and related items and follow-up on any related issues on logbooks and petrol card issues; 
• Assist with the review of credit notes; identify and reporting administration and financial risks; assist with the compilation, implementation and monitoring of company policy; 
• Attend regional meetings and assist with preparing of relevant information for discussion at the meetings; 
• Assist with conducting of internal formal / informal site audits and with the compilation of reports on internal site audits; 
• Follow-up on internal / formal / informal site audit findings and issues identified; 
• Assist sites to resolving findings; prepare regional internal audits; 
• Assist with validation of costs incurred in the regions and the compilation of cost analysis and variance reports; 
• Assist with the compilation, management and consolidation of site budgets and updating of site financials and administration files etc.  

Knowledge of SAP highly advantageous.