Transport Price & Claims Analyst-1 at The South African Breweries (SAB)

Key Roles and Responsibilities: 

End-to-End Payments process management ensuring material correctness of Payments 

• Load schedule retrieval and analysis in line with performance measures i.e. Material correctness and Payment Accuracy 
• Completion of reconciliations between systems and T1 Supplier submissions (e.g. SAP ECC)
• Completion of monthly analysis files e.g. Monthly Accruals to be reported to Finance and BUSA Logistics 
• Validation and Reconciliation of Carrier submissions vs internal systems in line with proper Accrual Management practices
• Raising of Purchase Orders upon validation, GRN Purchase Orders and handling of queries and the related aspects relevant to T1 Payments 
• Ad hoc sourcing as and where required to support the T1 Execution Operation

Full responsibility for the end-to-end Transport Price recovery scope

• Daily compliance testing and audits for correctness of T1 Claims being logged by DC’s/Breweries
• Investigating, insight reporting, incident tracking with the T1 Execution team and regular evaluation of supporting information 
• Vendor engagement regarding T1 Claim occurrences, approval tracking and processing instruction coordination
• General Accounting & Regional Finance T1 Claims submissions, monitoring, tracking and reporting
• Reconciliation and audit checks planned vs actual claims parking/processing
• LCP Tracking and adherence with a strong bias for action

Weekly & Monthly Process

• Adhere to all deadlines, milestones and submission requirements for T1 Vendors – Payments and Ad Hoc sourcing requirements
• Complete all Carrier Payments in line with weekly measurements
• Completion of Carrier Payment validations / Checks and tests in line with T1 LE and Budget 
• Completion of Ad hoc Sourcing as and when required 
• Ensure weekly submission PD Movements Reports and validation of T1 Shipments are completed accurately 
• Control owner of T1 Payments for designated Suppliers 
• Preparation of weekly Prelim Accruals – Audits for correctness in line for the month end T1 Accrual 
• Monthly detailed commentary on T1 Payments – escalating issues as these arise 
• Completion of monthly T1 Accrual and One File submissions for reporting purposes (T1 Shipments paid)
• Ownership of weekly carrier meetings 
• DC and Brewery engagement where applicable
• Routine SLA Meetings with Internal and External Stakeholders
• Fulfill LCP requirements

Monthly detailed commentary on T1 Claims – escalating issues as these arise 

• Adhere to all deadlines, milestones and submission requirements for T1 Claims
• Preparation of weekly reports and presentation decks
• Follow up of the escalation strategy per region aligned to the DILO/WILO process
• Follow up of the escalation strategy to zone procurement for vendor procedural noncompliance
• Control owner of T1 Claims for designated Suppliers

Minimum Requirements: 

• Business or related 3-5-year prior related position required
• Administration experience is an added advantage 
• Good Computer skills (Strong in MS Excel and related)
• Knowledge of ERP Systems – SAP ECC