Triton Express: Fleet Administrator at Plennegy Group

RESPONSINILITIES:

Fleet Administration

• Reconcile monthly billing and ensure accuracy.
• Capture and update branch vehicle allocations.
• Distribute billing schedules to branch managers for verification across various accounts.
• Maintain accurate records of new vehicles, including tonnage, classification, and branch allocation.
• Ensure timely updates and archiving of vehicle documents.
• Handle vehicle movement updates before branch distributions.

Fuel & Toll Card Management

• Reconcile and distribute monthly fuel usage reports.
• Monitor fuel discrepancies and ensure timely resolutions.
• Process orders for fuel cards, toll cards, and E-tags.
• Address issues related to declined fuel transactions.
• Conduct monthly fuel reconciliation and discrepancy investigations.

Vehicle Compliance & Documentation

• Capture license renewals and ensure vehicle documentation is up to date.
• Coordinate with finance and insurance providers for vehicle settlements, insurance claims, and documentation.
• Facilitate the registration of new vehicles and allocation of registration numbers.
• Assist with vehicle branding, tracking, and maintenance monitoring.

Incident & Accident Management

• Capture and monitor incidents and accidents on the operational system.
• Ensure all necessary documentation is submitted and filed correctly.
• Liaise with insurers for claim payments and excess charge processing.

System & Operational Management

• Update and maintain the vehicle management system, ensuring accuracy in fleet records.
• Process creditor transactions and perform monthly reconciliations.
• Generate and analyse fleet reports, monitoring vehicle performance and consumption trends.
• Assist with fleet branding and operational transfers across branches.

Business Development (National Sales Support)

• Maintain records for new sales team vehicles.
• Process requests for fuel cards and toll card activation.
• Address queries and provide feedback to ensure operational efficiency.

REQUIREMENTS:

Education & Experience

• Matric certificate (Grade 12) – minimum requirement.
• 2-3 years of general accounting experience.
• Experience with Accpac or a similar accounting package.