Triton Express: National Fleet and Maintenance Manager at Plennegy Group

RESPONSIBILITIES:

Ensuring that the fleet and building is maintained and reliable at all times by:

• Ensuring that all outsourced work is quality checked prior to acceptance and payment is made
• Ensuring that regular fleet inspections are conducted and coordinated with operations to conduct minor repairs
• Ensuring that tyres are checked daily for: tread depth, matching tyre depth, mismatched tyres and tyre pressure, problems are to be rectified and reported daily to the General Manager, where required
• Ensuring that all vehicles are serviced timeously, reporting any delays to the Branch Manager
• Establishing and maintaining a network of service providers for after hour’s breakdown assistance
• Continuous follow-up with service provider/s until such time that the problem/s (breakdown etc.) is resolved and the vehicle is fully operational
• Keeping accurate records of all breakdown/ repair costs, scrutinize all invoices for accuracy before signing off
• Ensuring that the quality of the repairs carried out is of the highest standard and maintained at all time
• Monitoring fuel consumption daily, weekly and monthly and following up on any deviations
• Ensuring that all accident / incident damage is attended to immediately. Complete accident investigations and supply feedback reports
• Ensuring Roadworthiness of all vehicles
• Ensuring that correct licenses are displayed on applicable vehicle
• Maintaining vehicle details on freightware
• Focus on adherence, and where relevant making recommendations to all operational policies and procedures

Co-ordinating all external contract work conducted on site by:

• Ensuring that all external contract work has been authorised
• Ensuring that a minimum of three quotations is obtained from various suppliers
• Ensuring that all external contractors are familiar and abide by the Occupational Health and Safety requirements whilst on site.

Controlling of stock, and maintenance / repair of company equipment by:

• Ensuring that relevant stock levels for consumable items are maintained
• Conducting regular checks on all equipment used

Ensuring that the image of the fleet is maintained by:

• Managing wash bay, fuel, and tyre repair staff on a daily basis including Saturdays
• Conducting daily inspections, ensuring that all vehicles are washed, fueled prior to departure for the following day
• Conducting regular checks on vehicle cabs
• Reporting through to the Branch Manager and National Operations Manager of fleet which required touching up or replaced as and when required.

Managing of drivers and their documentation by:

• Conducting regular checks in respect license and PDP requirements
• Ensuring that the Driver Trainer assess all new drivers in respect of driving abilities before employment offers are made
• Conducting regular performance reviews on drivers and implement action plans on performance incapability

Ensuring maintenance and repair of company equipment by:

• Conducting regular checks on all equipment used
• Reporting any damages to equipment or required repairs
• Monitoring the accurate reporting and record keeping of fuel issues and receipts
• Undertaking fleet assets auditing, investigations and reporting on deviations from asset register.

Manage staff and related documentation by:

• Maintaining driver details on Freightware
• Ensuring that all drivers clock in/out correctly
• Conducting driver interviews with regards to customer and public complaints
• Reporting of misconduct of relevant staff or inadequate performance of relevant staff to the Branch Manager
• Ensuring the effective implementation of safety, health and environmental initiatives

REQUIREMENTS:

• Matric (Grade 12) minimum
• Minimum 5 Years’ experience in Fleet Management
• Experience within transport industry
• Basic mechanical understanding
• Good administrative skills
• Basic Fleet Management Program knowledge
• Tyre and Diesel Management
• Diesel Management
• Computer – Email and Excel intermediate
• Numerical computation and analysis
• Good time management
• A valid unendorsed driver’s license (code 10)
• Ability to work unsociable hours
• Ability to work under pressure and to meet set targets
• Ability to communicate on all levels – both internally and externally
• Ability to work unsupervised the majority of the time
• Reliable
• Own transport to and from work