Trust Administrator at Broll

POSITION PURPOSE

Responsible for a variety of Trust administration related duties and support functions. Responsible for the daily receipting of tenant deposits. Provides miscellaneous assistance as required.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the daily receipting of tenant deposits.

• Imports daily bank statements
• Cash Deposit reporting
• RD Register
• Posting of tenant deposits daily
• Processing of Receipt journals
• Follows up on Unallocated Deposits
• Post Receipts of RD’s onto system
• Receipt journals (LL Distribution)

Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.

• Assists with administration in other portfolios, when colleagues are on leave. Assists and act as substitution for area staff when on leave
• Keeps management informed of area activities and of any significant problems

Assumes responsibility for related duties as required or assigned.

• Assists with Landlord reports, checking of rent rolls
• Assist Senior Administrator with Trust Accounts
• Runs errands as requested
• Assists with special projects as assigned
• Ensures that work area is clean, secure, and well maintained

PERFORMANCE MEASUREMENTS

• Bank Statement imports are accurate and timeous
• Tenants deposits are received and posted on the system daily
• Cash deposits reported timeously
• LL Distribution RJ accurate and timeous
• Unallocated accounts are followed up and resolved
• RD Register up to date and transaction RJ accurate and timeous
• Good working relations exist with area staff. Assistance is provided as needed. Effective coordination and cooperation exists.
• Management is appropriately informed of area activities.

EDUCATION/CERTIFICATION:

• Bookkeeping

REQUIRED KNOWLEDGE:

• Knowledge of basic Department structure and work and information flow.

EXPERIENCE REQUIRED:

• General office experience helpful.

SKILLS/ABILITIES:

• Well organised.
• Good interpersonal and public relations skills.
• Cooperative and willing to assist others.