Unit Admnistrator-Business Development and Support Business Unit at RBIDZ Special Economic Zone

Description
Prepare Business Correspondence and Records: 

• Support department with business communication, in whatever format as required, 
• Typing of memo’s and letters as required, 
• Compilation of Legal Registers, Risk Registers and Compliance Registers, 
• Capturing documents on the documents managing system and archiving documents, 
• Ensure that all filing is completed within the agreed time frame and according to RBIDZ practices, 
• Access archives to provide information in the absence of Executive Manager, 
• Prepare presentations, 
• Courier documents where required, 

Assist with research as and when required, Coordinate Diary by: 

• Checking availability of relevant manager, 
• Scheduling and confirming appointments, 
• Reminding relevant parties of appointments, 
• Ensuring relevant documentation is prepared and received prior to meetings, 
• Organising refreshments for meetings, 
• Take minutes during meetings, and distribute approved minutes to all relevant stakeholders within the agreed time frame, 

Up-dating electronic diary. Coordinate Travel by: 

• Scheduling and booking flights, accommodation and vehicle hire as requested, 
• Confirming reservations prior to departures, 
• Performing cancellations or changes and informing relevant traveller accordingly, 
• Ensuring travel authorisations are approved by relevant approvers.
•  General Administration, 
• Placing orders for Business Unit’s stationary and other requirements, 
• Controlling stationary stock levels within acceptable standards, 
• Filing of fax and e-mail confirmations, 
• Maintain electronic and hard copy filing system and ensuring it is kept secure and up to date, 
• Scanning, copying, printing, faxing, and binding of documents required for the Business Unit, 
• Initial preparation of forms and statutory returns for Company, 
• Standing in as Executive assistant as and when required.

Requirements

•  Grade 12
•  Certificate in Office Admin, National Diploma in Office Administration (advantageous) 
•  1 year Operational Secretarial/Administrative Experience 
• Valid Driver’s License