Vehicle Fleet Administrator at Veritas Engineering and Project Management Consultants

Daily Tasks:

• Negotiate pricing with vehicle manufacturers and and/or other stakeholders.
• Work closely with the business to forecast current and future vehicle needs.
• Anticipate demand and coordinate with vendors to ensure proper lead time to avoid constraints.
• Coordinate with the business to standardize the type and makeup of the vehicle fleet to drive efficiency and cost savings.
• Work closely with the business to determine strategies to optimize the fleet and implement cost savings initiatives.
• Communicate specifications and work closely with stakeholders on the leasing and purchasing of vehicles.
• Coordinate with Stakeholders related to fleet vehicle transfers and vehicle repairs.
• Communicate and coordinate with stakeholders regarding fuel cards, vehicle maintenance requests, auctions, and new leases.
• Work closely with stakeholders to ensure all company branding is active and in compliance.
• Process annual fleet registration for entire fleet.
• Ensure all administrative components are up to date and maintained with regards to vehicle fleet.
• Prepare and review reports with fleet information as required.
• Review and validate vendor monthly invoices.
• Review fleet invoices to confirm costs and submit to the business units for approval.
• Update Vehicle and driver information in fleet master list and fleet management database.
• Complete and analyse monthly summary reports on fleet related fuel usage, repairs, mileage, and lease spending. Communicate back to stakeholders as required.
• Coordinate vehicle inspections as and when required.
• Execution of key projects to enhance fleet management programs and processes.
• Obtain, track, and monitor driver abstracts / trends for all drivers of company vehicles.
• Maintain driver files and complete annual audits.
• Document all traffic violations and provide monthly report.
• Coordinate driver performance evaluations and prepare report for review by senior leadership.
• Renew all Vehicle and Driver related certificates.
• Monitor and maintain vehicle Tracking System / GPS / Hours of Service logging units.
• Review Tracking System / GPS system and provide reports to stakeholders regarding driver performance.
• Monitor Tracking System / GPS system for out of compliance vehicles

Minimum requirements:

• National diploma or degree in Administration or related field
• 4 – 10 years’ previous experience working as a fleet administrator or coordinator
• Excellent interpersonal, telephone and time management skills.
• Experience with vehicle and fleet management tools.
• Excellent English written and verbal communication skills
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook)
• Valid driver’s license

Job Location:

• Gauteng