Workshop Coordinator at Pillangó Placements

• If you have the rare ability to combine basic mechanical insight with strong administrative skills, this role will be right up your alley. You’ll be central to keeping workshop jobs properly scheduled and invoices accurate.
• Based in Kuilsriver, this industrial equipment supplier provides a friendly and encouraging environment where you can thrive and excel.
• A key summary of the role is outlined below.  A more comprehensive job specification with full details is available after initial contact and a successful CV review.

Key Responsibilities

• Invoicing
• Service Scheduling
• Job Administration
• Customer Communication
• General Administration

Requirements and Skills

• Matric (Grade 12) – a relevant administrative or business qualification is advantageous.
• Previous experience in an administrative or coordination role (workshop or service environment experience is a plus).
• Strong organisational and time management skills.
• High attention to detail, especially with invoicing and documentation.
• Good communication skills (both written and verbal).
• Proficient in Google Workspace (especially Google Docs and Sheets).
• Experience with Xero and/or Unleashed is advantageous.
• Ability to work well under pressure and manage competing priorities.
• Professional and customer-focused approach.

What Success Looks Like in This Role

• Workshop jobs are scheduled efficiently with minimal conflicts.
• Invoices are raised accurately and on time.
• Customers receive clear and professional communication regarding their jobs.
• The Workshop Manager is well supported with admin tasks.
• Job records and documentation are accurate and up to date.