Active Jobs at Road Accident Fund

Key Performance Areas

Development

• Acceptance of requirements from analysts.
• Design the system in accordance with architectural standards.
• Develop programs according to the RAF standards and requirements daily.
• Keep records of all programs in application register and configuration management.
• Writes help procedures for all coded applications.
• Draws logical flow charts for every program.
• Documentation of programs and assisting in training manuals.
• Facilitate software testing & quality assurance activities.
• Fix the bugs/defects as reported by the testing process.

SharePoint Sites Management

• Install Microsoft SQL Server.
• Install SharePoint software prerequisite.
• Configure SharePoint administration tasks and Create, Configure and Administer site.
• Develop the site as per user requirement.
• Review the backup process and quality assure reports for completion & periodicity.
• Review the testing of backups taken for recovery.

Integration

• Develop the interfaces (coding) as described in the development activities category.

Policy Review and Implementation

• Contribute to the development and implementation of departmental policy, procedures and processes.
• Keep up to date with effective policy and practice execution strategies.

Reporting

• Track and prepare the project status report on the progress of the implementation of reporting requirements.
• Analyze incidents and prepare incident analysis report.

Stakeholder Management

• Facilitate and manage communication with relevant internal and external stakeholders and proactively and progressively manage the relationships.
• Communicate with all levels of stakeholder contact.
• Represent the Fund in relevant external activities and events.

Qualifications and Experience

• Bachelor’s Degree/ Advanced Diploma in IT related qualification.
• Java Certification is an added advantage.
• Microsoft Certified Application Developer is an added advantage.
• Certificate in ITIL is an added advantage.
• Relevant 5 - 7 years’ experience in SharePoint site development and management environment.

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Key Performance Areas

Policy review and implementation

• Contribute to the development and implementation of departmental policy, procedures and processes.
• Keep up to date with effective policy and practice execution strategies

Manage effective workspace and parking space management.

• Create functional effective and flexible working areas.
• Maintain a database of accurate drawings of offices and submit any amendments to project office.
• Manage the allocation of parking bays and ensure compliance.
• Handle parking and workspace queries and ensure resolution.

Administration of audit and risk findings identified in the department

• Respond to the operational risks identified.
• Continuously monitor opportunities and incidents.
• Review audit findings, develop plans and submit comments to Senior Manager.
• Pro-actively rectify and control weaknesses identified.
• Ensure the proper administration, governance and risk management.

Manage Facilities services sectional budget and other financial resources management.

• Monitor the budget spending, manage the divisional cash flow and minimise budget variance.
• Forecast facilities management budget each FY starting with zero based and submit to manager.
• Ensure that expenses fall and are covered under the budget set.
• Ensure regular and consistent reporting on budget expenditure.
• To make input into the strategic and business planning and ensure budgeting for facilities services.

Manage 30-day payment of all FM invoices.

• Manage payment of accounts, rent and other Facilities Management related services.
• Manage landlords, agents on outstanding invoices before month end.
• Submit a report to manager on all invoice related information.

Manage all Facilities related Contracts.

• Draft memorandums and advise procurement of required Facilities Management contracts to ensure no irregular contracts.
• Manage service level agreements with service providers for office cleaning. Fumigation, office plant and special server room clearing etc.
• Ensure up to date contract data base.

Reporting

• Develop reports/ policies/ procedures and guide the process through the alignment of the documents to the overall RAF’s strategy.
• Develop functional reporting systems, for management, projects or performance reporting.
• Prepare proposals, briefings, presentations, reports, and other documentation and provide management information both verbally and in report format.

Stakeholder management

• Facilitate and manage communication with relevant internal and external stakeholders and proactively and progressively manage the relationships.
• Manage relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.
• Communicate with all levels of stakeholder contact.
• Represent the Fund in erlavant external activities and events.

People Management

• Ensure the sourcing, development and retention of a high-performance team.
• Manage the recruitment of the operational workforce in line with employment equity targets.
• Manage staff in the department to ensure that they achieve their objectives in line with the strategic objectives of the RAF.
• Manage the implementation of people management processes and procedures to control/regulate workplace conflict and/or institute corrective measures and consultation processes to address deviations from standards.
• Allocate, direct, motivate and evaluate subordinates to help them achieve their individual goals.

Qualifications & Experience

• Bachelor’s Degree/Advanced Diploma in Facilities Management related qualification.
• Postgraduate in Facilities Management related qualification will be advantageous.
• Driver’s License.
• Relevant 6-8 years’ experience in Facilities management environment of which 2 years must have been on supervisory level/area of expertise/management level.