Active Jobs at TMF Group

Discover the Role

• The Junior / Company Secretarial Administrator is primarily responsible for providing statutory administrative support to clients and TMF Officers & Directors.  
• As a Junior / Company Secretarial Administrator, you will be expected to guide internal (client relationship managers) and external clients and/or TMF-appointed directors on the day-to-day management of their entities, including compliance with legal and statutory requirements and/or required corporate governance.

Key Responsibilities

• Onboarding of new clients and performing health checks in line with internal policies;
• Attend to the formation of new entities and the various lodgments with CIPC in respect of company changes and compliance;
• Upkeep and maintain company statutory records, both electronic and hardcopy;
• Preparation of board, shareholder and trustee resolution as required;
• Preparation of company registers and status reports.
• Assisting with the facilitation of printing, signature and scanning of any on- demand documentation requests in relation to the entities.
• Incorporation of the in-house shelf companies and maintenance of a suitable stock;
• Submit, communicate and monitor all required CIPC actions, including, but not limited to: Annual returns and Company changes (Director Changes & Registered Office Changes);
• Co-ordination of board and committee meetings, including meeting packs, annual workplans, charters and terms of reference.
• Co-ordinate the registration process of Trusts and the amendment of
• Trustees and Trust Deeds with the Master of the High Court; and
   Co-ordination of trustee meetings, including meeting packs and minutes.

Key Requirements

• Relevant knowledge of the Companies Act No 71 of 2008, King IV and proposed King V, FICA, Trust Property Control Act would be advantageous;
• Minimum of 1 years’ experience in company administration and/or compliance – preferably to institutional clients;
• General procedural, CIPC, Master of the High Court, and compliance knowledge;
• Relevant operational procedures knowledge; and
• Enrolment in a formal company secretary, legal or compliance qualification is preferred;
• A company secretarial, legal, or compliance background is preferred.
• Expertise in MS Word, PowerPoint, Excel and Outlook is key.

What’s in it for you?

• All employees are given a UPs to be able to work during loadshedding
• Quarterly team building once a quarter for all employees
• Continuous development is supported through global learning opportunities from the TMF Business Academy
• Collaborative, supportive work environment where individuals are able to grow and shape their careers
• Biannual team building and year end celebration
• We provide internal career opportunities so you can take your career further within TMF
• You’ll be helping us to make the world a simpler place to do business for our clients
• Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work
• Strong feedback culture to help build an engaging workplace
• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best

Closing 30-Sep-2025

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Discover the Role

• Join our team as a Client Officer, where you'll play a crucial role in delivering high-quality administrative services for a diverse portfolio of Employee Incentive structures.
• Your responsibilities will include managing the day-to-day administration of pension clients, ensuring operations are conducted with timeliness and efficiency. You'll take ownership of your client portfolio, providing personalized and proactive support to meet and exceed client expectations.
• This position is perfect for someone who thrives in a dynamic environment and is committed to maintaining high standards of accuracy and client satisfaction.

Key Responsibilities

• Administer a portfolio of structures in compliance with policies and procedures as set down in the company procedures manual and local legal and regulatory requirement, the diversity and complexity of which will be dependent on the experience and knowledge of the jobholder
• Identify and raise technical issues and potential problems with Line Manager
• Undertake a variety of banking, investment and financial transactions within the job holder’s authority
• Meet productivity target and input timesheet daily
• Control debtors to the level determined by Line Manager and minimize credit notes issued
• Be able to demonstrate and awareness of risk management
• Meet CPD target
• Understand TMF Code of Conduct and values
• Provides guidance on basic tasks to colleagues in immediate team
• Manages personal workload effectively
• Consistently strives to provide a quality service
• Implements the necessary steps of the service process
• Handles complaints and difficult customers in positive and effective manner, considering global and cultural differences
• Takes responsibility for obtaining and sharing required information with others
• Works with more junior members of the team with the view to assist with their ongoing development
• Understands clients, identifies their needs and creates positive first impressions
• Good understanding of how immediate team interact with other teams in function to deliver results

Key Requirements

• Key Will take advantage of learning opportunities to meet needs of current job
• Category “C” employee
• Minimum of 36 months’ experience within the Trust/Corporate industry
• Studying towards a relevant “Table 5” professional qualification as defined by the JFSC.  
• Good time management skills and inter-personal skills.
• Interprets instruction accurately 
• Expertise in all MS Office packages (Word, PowerPoint, Excel, Outlook). 
• Fluent in both written and spoken English

What’s in it for you?

• 25.5 holidays - rising scale based on completed years’ service
• Private Medical insurance for self & family - which includes GP visits
• Defined contribution non-contributory pension with 10% employer contribution with the option of putting 5% into a savings plan 
• Permanent Health Insurance 
• Death in Service (Life Assurance)
• Critical Illness
• Discretionary performance related bonus (which is linked to Company and individual’s performance)
• Non - contributory social club
• Working from Home Scheme Contribution - All permanent staff can claim up to £400 over a 4 year cycle (contribution of £100 a year) towards an office desk, chair, etc. 
• Fitness Club membership - £300 per year (receipts based) 
• Access to the Global Business Academy suite of training 
• Access to Go Fluent Language Learning 
• The opportunity to participate and get involved in activities relating to Social / ESG / CSR / D&I / Wellbeing

Closing 30-Sep-2025

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Discover the Role

• Review bookkeeping done by the Client Fund Accountants on a regular basis.
• Review management information packs prepared for the client on a periodic basis.
• Ensure all supporting documentation is stored in line with the internal policies.
• Liaise with the auditors and act as primary point of contact.

Key Responsibilities

The primary focus of the role will be:

• Review bookkeeping done by the Client Fund Accountants on a regular basis.
• Review management information packs prepared for the client on a periodic basis.
• Ensure all supporting documentation is stored in line with the internal policies.
• Liaise with the auditors and act as primary point of contact.
• Perform initial review of all financial statements for all client entities in the portfolio.
• Assist with the monitoring and control of all incoming communication to ensure that it is directed to an appropriately skilled member of the team.
• Oversee and control outgoing client communications to ensure correspondence, calculations and presentation of work is of a high standard at all times.
• Assist with the monitoring and sign-off on processes carried out in accordance with the procedures and checklists.
• Ensure all work complies with the Fund’s documentation, the Company’s policies and procedures and any regulatory requirements.
• Ensure personal compliance with policies and regulations.
• Oversee and ensure that the rules, regulations and procedures are adhered to at all times.
• Assist with the coaching, development and training of staff.
• Develop and maintain effective relationships between individual members of the team.
• Develop the capabilities of team members in order to facilitate motivation and empowerment.
• Undertake and assist with the bookkeeping workloads as necessary and when required.

Key Requirements

Candidate Profile:

• Education and qualifications’ to at least ‘A’ level standard.
• Previous financial statement preparation experience within a financial institution and ideally in a Private Equity Administrative area.
• A professional qualification – ACCA/ACA or ICSA or other similar level qualification, or has achieved part-qualified status.

Closing 30-Sep-2025