Active Jobs at Unique Personnel

Job Description    
Key Responsibilities

Manage Quotes, Purchase Orders (PO), and Invoicing Process for C&F Department

• Coordinate and manage the full lifecycle of quotes, POs, and invoices related to marketing activities.
• Liaise with the finance department and suppliers to ensure smooth and accurate processing of all financial documentation.

Event Management

• Assist in the planning and execution of internal and external events (e.g., trade shows, dealer events, customer engagement events).
• Participate in conversations with event companies and provide creative input on event concepts and logistics.
• Ensure that all marketing and event materials (banners, brochures, giveaways, etc.) are prepared and available before the event.
• Be present at events to provide logistical support and engage with attendees.
• Collect feedback and analyze event performance to identify opportunities for improvement.

Digital Marketing and Campaign Management

• Assist in creating and maintaining the digital marketing calendar for the C&F department.
• Provide input on social media and digital campaigns to improve engagement and reach.
• Assist in drafting and scheduling posts on relevant social media platforms.
• Monitor performance metrics (e.g., engagement rates, click-through rates) and suggest improvements.
• Contribute to brainstorming sessions for creative campaigns.

Website and Content Management

• Ensure all website content related to the C&F department is accurate, up-to-date, and aligned with the brand’s voice and guidelines.
• Collaborate with the content team to maintain consistency in messaging and brand representation.

Administrative and General Support

• Provide general administrative support to the C&F team.
• Maintain a marketing filing system (e.g., campaign performance reports, event documentation, etc.).
• Conduct competitor and market research to identify trends and opportunities.
• Support internal communication efforts by preparing presentations and reports.
• Participate in team meetings and contribute ideas to enhance marketing strategies.

Inherent Requirements    

• Design (Adobe Photoshop) skills/experience

Minimum Requirements

• Bachelor’s Degree in Marketing, Business Administration, or an equivalent qualification.
• Strong understanding of marketing principles and a passion for the trade.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and marketing tools (e.g., social media platforms, website content management systems, email marketing platforms).
• Strong communication skills (verbal and written) and the ability to work effectively in a team environment.
• Highly organized with strong attention to detail and the ability to manage multiple tasks and meet deadlines.
• Problem-solving skills and the ability to adapt to a fast-paced working environment.
• Enthusiastic, proactive, and willing to take ownership of assigned tasks.

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Job Description    
Key Responsibilities:

Franchise Operations & Compliance

• Oversee day-to-day operations of multiple franchise outlets within the assigned area.
• Ensure all franchisees adhere to company policies, brand standards, and operational procedures.
• Conduct regular site visits to assess store performance, hygiene, and customer service quality.
• Monitor inventory, stock levels, and supply chain efficiency.
• Ensure compliance with food safety and health regulations.

Franchisee Support & Training

• Provide training and ongoing support to franchisees and their teams.
• Assist in onboarding new franchisees, ensuring a smooth setup and launch.
• Identify operational challenges and provide solutions to improve efficiency.
• Conduct performance reviews and coaching sessions for franchise owners and managers.

Sales & Business Development

• Drive sales growth by implementing marketing and promotional strategies.
• Monitor sales trends, customer preferences, and competitor activities.
• Analyze financial reports and support franchisees in maximizing profitability.
• Identify opportunities for expansion and revenue improvement.

Customer Experience & Brand Integrity

• Ensure franchisees maintain high customer service standards.
• Handle escalated customer complaints and resolve issues effectively.
• Maintain a consistent brand experience across all franchise locations.

Reporting & Administration

• Prepare and submit operational reports on sales, performance, and compliance.
• Track key performance indicators (KPIs) and set targets for franchisees.
• Ensure accurate record-keeping for franchise agreements, contracts, and compliance documents.

Inherent Requirements    
Qualifications & Experience:

• Diploma or degree in Business Administration, Hospitality, or a related field (preferred).
• Minimum 3-5 years in a multi-unit management role, preferably in the food franchise or QSR (Quick Service Restaurant) industry.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and POS/CRM systems.
• Understanding of food service operations, health and safety regulations, and franchise business models.

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Job Description    

• We ae seeking a Skills Trainer who would be responsible for training staff across multiple franchise locations, ensuring they adhere to Standard Operating Procedures (SOPs), food safety standards, and brand guidelines. This role involves conducting hands-on training, coaching teams, and continuously improving employee skills to enhance operational efficiency and customer service.

Key Responsibilities:

Staff Training & Development

• Deliver comprehensive training programs for new and existing employees.
• Conduct on-the-job training at franchise locations to ensure staff follow SOPs.
• Train employees on food preparation, hygiene standards, customer service, and operational procedures.
• Develop and update training materials, manuals, and SOP guides.
• Monitor training progress and provide feedback to management.

Standard Operating Procedures (SOPs) Compliance

• Ensure all staff are trained in and comply with SOPs, health, and safety regulations.
• Conduct regular assessments to verify staff adherence to food handling, cleanliness, and service standards.
• Identify skill gaps and provide targeted training sessions to address them.
• Support franchisees in implementing SOPs effectively.

Performance Monitoring & Coaching

• Evaluate employee performance and provide coaching for improvement.
• Conduct refresher training sessions to maintain high standards.
• Identify high-potential employees for leadership development.

Training Documentation & Reporting

• Maintain training records, attendance logs, and performance evaluation reports.
• Provide management with reports on staff competency and training effectiveness.
• Recommend improvements to training programs based on feedback and observations.

New Store Openings & Franchise Support

• Assist with training staff for new franchise openings.
• Support franchisees in recruiting and training teams.

Inherent Requirements    
Qualifications & Experience:

• Diploma or degree in Hospitality, Training & Development, Business Administration, or a related field (preferred).
• Minimum 2-4 years in staff training, preferably in the food franchise, QSR (Quick Service Restaurant), or hospitality industry.
• Food safety & hygiene certification (preferred).
• Proficiency in Microsoft Office (PowerPoint, Word, Excel) and training software/tools.

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Job Description    

• We ae seeking a Skills Trainer who would be responsible for training staff across multiple franchise locations, ensuring they adhere to Standard Operating Procedures (SOPs), food safety standards, and brand guidelines. This role involves conducting hands-on training, coaching teams, and continuously improving employee skills to enhance operational efficiency and customer service.

Key Responsibilities:

Staff Training & Development

• Deliver comprehensive training programs for new and existing employees.
• Conduct on-the-job training at franchise locations to ensure staff follow SOPs.
• Train employees on food preparation, hygiene standards, customer service, and operational procedures.
• Develop and update training materials, manuals, and SOP guides.
• Monitor training progress and provide feedback to management.

Standard Operating Procedures (SOPs) Compliance

• Ensure all staff are trained in and comply with SOPs, health, and safety regulations.
• Conduct regular assessments to verify staff adherence to food handling, cleanliness, and service standards.
• Identify skill gaps and provide targeted training sessions to address them.
• Support franchisees in implementing SOPs effectively.

Performance Monitoring & Coaching

• Evaluate employee performance and provide coaching for improvement.
• Conduct refresher training sessions to maintain high standards.
• Identify high-potential employees for leadership development.

Training Documentation & Reporting

• Maintain training records, attendance logs, and performance evaluation reports.
• Provide management with reports on staff competency and training effectiveness.
• Recommend improvements to training programs based on feedback and observations.

New Store Openings & Franchise Support

• Assist with training staff for new franchise openings.
• Support franchisees in recruiting and training teams.

Inherent Requirements    
Qualifications & Experience:

• Diploma or degree in Hospitality, Training & Development, Business Administration, or a related field (preferred).
• Minimum 2-4 years in staff training, preferably in the food franchise, QSR (Quick Service Restaurant), or hospitality industry.
• Food safety & hygiene certification (preferred).
• Proficiency in Microsoft Office (PowerPoint, Word, Excel) and training software/tools.

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Job Description    

• The SHERQ Officer is responsible for managing and maintaining the safety, health, environmental, risk and quality requirements for the Durban Facility, and its contractors’ pack as well as legal training requirements for compan

Accountabilities

• Contractor Management
• Risk Management
• Legal Compliance
• Management System including safety meetings and implementation of discussion
• Monthly Safety Inspections
• Booking of Medicals & Induction in conjunction with the site administrator

Responsibilitie

• Managing, updating, compiling and control of safety files/contractors’ packs
• Arrange induction and medicals for Company employees for site access to client sites (ports, vessels, oil & gas industry, etc.)
• Managing, updating, compiling and control of policies, procedures, work
• instructions, risk assessments, etc for the Cape Town Facility and site work
• Ensure LAF policies, procedures, work instructions, etc. are adhered too
• Managing, updating, compiling Company SHE compliance on clients’ sites and the Cape required
• Legal training (bookings, arranging, certificates, update the training register and managing training requirements for Company employees for instant OHC, forklift, eye tests, etc.)
• First aider, SHE Rep and Safety Officer for the area
• Town Facility and site work
• Safety Training for all staff in the Division.
• Assist with the upkeep of the Cape Town Facility.
• Incident and accident investigations
• SHE signage and demarcations management
• Fire systems (fire extinguishers inspection)
• HCS (hazardous chemical substances), correct storage and use
• Corrective actions (corrective and preventative actions for internal and external audits and general maintenance requirements
• Managing, compiling and assisting of baseline risk assessments, continuous and task orientated risk assessments for site
• Managing clients’, SHE audits (contractors’ packs) towards total compliance. Visit to clients’ sites as and when needed

Skills

• Ability to work under pressure
• Accuracy
• Attention to detail
• Communication skills
• Drivers license
• Excellent written and verbal communication skills in English
• Have the ability to work alone
• Must be mature, sensible with a controlled bearing, being able to work with people
• Must be willing to travel
• Must pass a medical fitness examination for the environment of employment
• Quality; demonstrates accuracy and thoroughness
• Teamwork

Inherent Requirements    

• Registered SACPCMP SHERQ Officer is required
• National Diploma in Safety Management or related field or a bachelor’s degree in Occupational Health and Safety.

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Job Description    
Position Overview

• The Project Manager will be the go-to person for everything involving our projects’ organisation and timeline. This role will focus on developing detailed project plans, ensuring resource availability and allocation, and delivering every project on time within budget and scope.
• The Project Manager’s primary focus will be on solar initiatives both in the South African and international markets. Substation, lines, and grid projects will form part of the responsibilities of the Project Manager. This role requires a background in business skills, management, budgeting, and analysis. The Project Manager should be an excellent communicator and comfortable managing multiple tasks, be a team player and have problem-solving aptitude.
• The Project Manager will provide technical insight about deployment and implementation, putting the value proposition into practice. The Project Manager will work on impactful projects contributing to sustainable energy solutions.

Key Responsibilities and Skills

As a senior position, this role will be to manage from conception to commissioning of a 1MW PV Solar Farm project, on behalf of our client based in the DR Congo, which will entail the following responsibilities:

Coordinating tasks, ensuring the project’s success.

• Plan, execute and manage the projects from conception to completion, adhering to timelines, quality standards and budget constraints.
• Collaborate with multidisciplinary teams, including design engineers, contractors, suppliers and stakeholders, to ensure project alignment with established goals and industry regulations.
• Attend site visits, and conduct site assessments, and technical evaluations to determine optimal solutions for the construction of the solar farms.
• Take part in the FAT on behalf of the client when required.
• Monitor project progress, identify potential risks, and implement strategies to mitigate issues that could impact project delivery.
• Ensure compliance with safety standards, environmental regulations, and industry best practices in power, solar and energy-related projects.
• Provide training to a team of Junior Engineers who will be part of the project and will be reporting to you.

Apart from managing the above project, you will also be required to:

• Tender for various types of projects, including power projects.
• Identify opportunities in the power sector.
• Identify opportunities to supply our services to the IPPs in South Africa.
• Attend site visits as well as meetings related to the above.
• Plan, execute and manage solar energy projects as well as transmission and distribution power infrastructure projects, from conception to completion, adhering to timelines, quality standards, and budget constraints.
• Collaborate with multidisciplinary teams, including engineers, contractors, and stakeholders, to ensure project alignment with established goals and industry regulations.
• Conduct feasibility studies, site assessments, and technical evaluations to determine optimal solutions and design approaches for solar energy as well as transmission distribution power infrastructure construction and installation.
• Provide technical expertise and guidance on solar energy systems, transmission and distribution power infrastructure systems, equipment selection, and design optimisation to enhance project performance.
• Monitor project progress, identify potential risks, and implement strategies to mitigate issues that could impact project delivery.
• Ensure compliance with safety standards, environmental regulations, and industry best practices in power, solar and energy-related projects.

Inherent Requirements    
Qualification, Knowledge and Skills

Qualifications and Experience:

• Degree in Electrical Engineering (minimum National Diploma in Electrical Engineering, Construction Management, or similar)
• Project Management certification advantageous
• Registration with a relevant professional body (ECSA, SAIEE, SACPCMP, etc.)
• Minimum 8+ years’ experience in a similar role
• Proficiency in project management tools, such as MS Project, and experience with CAD software for solar system design.
• Fluent spoken English (French advantageous).

Knowledge and Skills:

• Solid technical background, with understanding or hands-on experience in the power and energy sector.
• Excellent understanding of the Electrical Engineering environment.
• Familiarity with permitting processes, utility interconnection requirements and commissioning procedures for solar installations.
• Excellent knowledge and understanding of national and international ISO | IEC | SANS | BS electrical engineering standards.
• Good understanding of business acumen, i.e., numeracy, generation of profit and loss, margins, etc.
• Excellent knowledge of Electrical Engineering and Project Management policies, systems, processes and procedures.
• Excellent knowledge of health and safety regulations.
• Clear and concise communication skills, written and verbal.

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Job Description    

• Calling on and Servicing Existing Client Base
• Planning and making sales calls.
• Completing and submitting call plans and reports.
• Prepare and submit quotes to customers.
• Prepare and present sales presentations.
• Expanding Existing Client Base
• Planning and making sales calls.
• Completing and submitting call plans and reports.
• Prepare and submit quotes to customers.
• Prepare and present sales presentations.
• Cold calling to identify and secure new customers.
• Contribution To Branch Profitability
• Ensure that sales budgets are met.
• Planning and executing of market penetration strategies.
• Gain and maintain in depth knowledge on company’s products.
• Quality of Service Rendered
• Liaise with customers on a regular basis to ensure that service levels are meeting expectations.
• Evaluate policies and procedures with respect to their impact on customer satisfaction and make recommendations where required.

Inherent Requirements    

• Instrumentation/Technical qualification an advantage.
• Extensive technical knowledge of Instrumentation/flow products .
• Good sales background with track record an advantage.
• Must be a self-starter (go getter).
• Must have own reliable transport and be willing to travel to the Eastern Cape, Western Cape and Northern Cape

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Job Description    
Reports to Head of Finance

Primary Purpose of Position:

• Responsible for the effective contribution to the organisation's success by fulfilling responsibilities with dedication, professionalism, and alignment with company values. As an employee, you are required to uphold the organisational values, which include: 1. Respect and Loyalty. 2. Innovation and Adaptability. 3. Staff Development. 4. Customer delight. 5. Quality Driven.

General Description:

• Play a vital role in the operations of the organization by maintaining accurate financial records. The Finance Administrator will manage all financial transactions, post debits and credits, reconcile accounts, and ensure that all financial records are accurate and up to date. This role requires a strong understanding of accounting principles, regulatory compliance, and proficiency in accounting software, preferably Syspro.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Request and verify supplier documents, ensuring all invoices, credit notes, and adjustments are processed accurately for both local and foreign suppliers, ensuring accurate allocations to the General Ledger.
• Ensure that relevant and accurate documents from the Supply Chain, including purchase orders, goods received notes, delivery notes, invoices and credit notes, are correctly attached.
• Reconcile supplier accounts to statements and the Accounts Payable Trial Balance and manage timely payments to take advantage of discounts where applicable.
• Conduct weekly checks with the Supply Chain Department for any urgent payments and alert the Leadership Team as necessary.
• Administer and reconcile credit card and fleet card transactions, ensuring accurate allocations to the General Ledger.
• Load and verify supplier bank details and payments on the banking platform, ensuring security and accuracy.
• Manage supplier accounts, ensuring discounts are taken and paid on time for qualification for discount, if appropriate, based on current cash flow forecasts.
• Review and manage supplier master data and highlight differences between Syspro, supplier records and beneficiary details on bank.
• Reconciliation of Accounts Payable Subledger accounts to General Ledger accounts at month-end.
• Review month-end revaluation of foreign Accounts Payable to reflect accurate liabilities in foreign currencies, ensuring that all balances are reported at the prevailing exchange rates.
• Process and manage all aspects of invoicing, credit notes, receipts, and adjustments for local customers, ensuring accurate allocation and management of payment receipts.
• Ensure that all Accounts Receivable transactions are accurately allocated to the General Ledger.
• Distribute client statements and invoices promptly and address any inquiries regarding unpaid invoices with thorough investigation and timely resolution.
• Address and assist in the resolution of account and client disputes, facilitating a satisfactory outcome for all parties involved.
• Initiate contact with customers to secure payment of outstanding amounts.
• Maintain the Accounts Receivable ageing report, actively managing and following up on outstanding receivables, and maintaining clear lines of communication with both customers and the Leadership Team.
• Engage in regular communication with the Leadership Team regarding overdue accounts, providing updates and escalating issues as necessary.
• Conduct daily reviews of customer account statuses, promptly addressing overdue balances and assessing credit risk.
• Communicate with customers to negotiate payment solutions as needed.
• Report to the Leadership Team on at-risk accounts, recommending actions such as placing accounts on hold or adjusting credit terms to mitigate risk.
• Collaborate with the Leadership Team to enforce credit policies, ensuring decisions on credit holds or adjustments are clearly communicated to customers.
• Liaise with Sales and Customer Service to align accounts receivable management with broader business goals, regularly reviewing credit limits and terms to adapt to the financial landscape.
• Identify debtors that may need to be provided for and recommend appropriate actions to the Leadership Team.
• Collaborate with various departments to ensure customer account statuses are up-to-date and any issues are addressed promptly.
• Facilitate the setup of new customer accounts in Syspro, ensuring a smooth onboarding process.
• Manage and reconcile customer prepayments, ensuring that all funds are accounted for and properly allocated and processing any credit notes as necessary.
• Liaise with the Sales Department to follow up on items that have been dispatched but not invoiced, ensuring all sales are invoiced correctly.
• Reconciliation of Accounts Receivable Subledger accounts to General Ledger accounts at month-end.
• Review month-end revaluation of foreign Accounts Receivable to reflect accurate assets in foreign currencies, ensuring that all balances are reported at the prevailing exchange rates.
• Process payments, receipts, and transfers timeously, ensuring accurate allocations to the General Ledger.
• Review the Cash Book to ensure that there are no errors or duplicated transactions.
• Ensure that all transactions are correctly recorded – the amount, period, classification, and allocation and are valid.
• Perform weekly and monthly bank reconciliations to the bank statement and the General Ledger, including following up and clearing reconciling items.
• Ensure that the month-end bank statement is being used to perform the bank reconciliation.
• Ensure that all transactions up to the last day of the month are recorded in the Cash Book and unprocessed transactions are provided for:  Report on daily cash balances report o Day-to-day cash management, including: ? Manage transfers between banks (daily, weekly, and monthly) ? Loading transfers on the bank (daily, weekly, and monthly) ? Clear overdrafts, credit cards, and access bonds with excess funds in other accounts
• Ad hoc payments.
• Update and maintain cash flow forecasts, sharing insights with the Finance Department and the Leadership Team.
• Assist with liaising with banks regarding unidentified/unallocated payments.
• Reconciliation of Cash Book Subledger accounts to General Ledger accounts at month-end.
• Review month-end revaluation of foreign Cash Books to reflect accurate assets in foreign currencies, ensuring that all balances are reported at the prevailing exchange rates.
• Manage the Fixed Asset register, including additions, depreciation, and disposals, including monthly reconciliations.
• Reconcile Fixed Asset Register to GL monthly.
• Maintain the taxation wear & tear register.
• Ensure validity of capital work in progress.
• Maintain the integrity of the General Ledger by ensuring all financial transactions are accurately recorded and by performing regular reconciliations of sub-ledger accounts to the trial balance.
• Process correcting journal entries as needed to amend any discrepancies or errors found during the reconciliation process, ensuring the accuracy and reliability of financial data.
• Collaborate with the accounting team to review and verify the general ledger entries and adjustments, providing a solid foundation for accurate financial reporting and analysis.
• Maintain the Trial Balance by reconciliating the General Ledger.
• Prepare tax schedules for various expenses, including repairs & maintenance, consulting fees, professional fees, legal fees, and overseas travel.
• Process and manage all aspects of invoicing, credit notes, receipts, and adjustments foreign customers, ensuring accurate allocation and management of payment receipts.
• Handle the receipt and allocation of cash collections, ensuring that all payments are accounted for accurately.
• Manage the application and vetting process for new customers, ensuring compliance with company policies and accurate entry in Syspro.
• Conduct regular reviews of customer master data within Syspro, identifying and rectifying any discrepancies to ensure data integrity.
• Ensure a punctual month-end close and adherence to financial reporting deadlines.
• Monthly deadlines:  Month-end + 1 Working Day – Accounts Receivable o Month-end + 2 Working Days – Accounts Payable, Cash Book, Fixed Assets, Intercompany Loan Accounts o Month-end + 3 Working Days – Trial Balance/General Ledger
• Prepare financial reports and summaries for Management, highlighting key issues and variances from the budget.
• Assist in the preparation of year-end financial statements, preparation and support during audits.
• Act as a point of contact for external audits, providing all necessary documentation and explanations.
• Support the Financial Director and Head of Finance with ad-hoc analysis, reports, and presentations as needed.
• Ensure adherence to reporting requirements and timely tax filings.
• Maintain inter-company account balances and process VAT clearing journals.
• Reconcile and process third-party payments.
• Identify and implement process enhancements to optimise financial operations.
• Contribute to the development of internal control policies and procedures.
• Engage in finance-related projects, ensuring alignment with financial requirements.
• Collaborate with IT and other departments on initiatives affecting financial systems.
• Provide training and support to new and existing staff on finance processes and systems.
• Stay updated with current trends in finance and accounting standards and share knowledge with the team.
• Provide support to team members and contribute to staff meetings, offering insights and suggestions for process improvements.

Inherent Requirements    
Qualification:

• Job-specific knowledge with a minimum qualification of a Bookkeeping Diploma.

Experience:

• Minimum 5 years’ experience in relevant field.

Knowledge:

• Customer service orientation and emphasis on results, diplomacy, multitasking and priority setting. 
• Basic proficiency in relevant technical tools or systems necessary for the role. 
• Ability to work as a team member and participate in projects that involve or impact the entire company.
• Required company Skills and Abilities:
• The ability to read and write in English (Matric) 
• To perform simple mathematical calculations (Matric).
• Good practical skills. 
• Strong problem-solving skills. 
• Good communication skills. 
• Attention to detail. 
• The ability to work under pressure and meet deadlines. 
• Must be able to perform work duties on his/her own or in a team. 
• Must perform duties according to the Health and Safety standards. 
• Must work according to Quality Control Systems. 
• Must be able to work overtime to get projects completed if required. Job required Skills and Abilities 
• A strong understanding of regulations and accounting principles. 
• Proficient knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
• Syspro experience would be advantageous.

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Job Description    
RESPONSIBILITY OF JOB:

• The overall responsibility is to plan, implement, administer and control the company’s SHERQ systems. All the relevant processes, systems, with regard to the people, the plant and equipment, in order to maintain the company SHERQ certification, which is Health and Safety, Environmental and Quality systems. The overall responsibility is to plan, administer and control all the relevant documentation, quality aspects with regard to the people, the plant and equipment, in order to maintain the company SHERQ systems which is Health and Safety, Environmental and Quality systems. Control and administer quality requirements by ensuring that equipment maintenance and other resources are available to continually maintain the SHERQ systems. 

MAIN JOB FUNCTIONS:

• Ensuring the implementation and continuous improvement of Quality ISO 9001, Environment ISO14001 and OHSAS systems 
• Register, administer, update and follow up of all Database systems. This includes but not limited to:
• Customer Complaints Supplier Complaints Product Return for Credit Corrective Action System Isolations Internal and External Audits Drawing control Incidents and Accidents Procedure Data Matrix Aging analysis on actions 
• Update approved supplier list and facilitate re-evaluations 
• Compiling reports for input to Management Meeting on all Data Base performances and feedback reports to sister companies 
• Compile monthly reports as and when needed
• Administrate all drawings for the Quality control lab, register new and updated drawings and ensure latest versions are used.
• Administrate, update and compiling all in process inspection books. 
• Writing out requisitions and handling of orders. 
• Administrate, update and distribution of all Group and SHERQ master documents 
• Participate in desktop and internal audits and facilitate audit planning 
• Provide data for input to the management reviews and facilitate output
• Drafting of management review minutes 
• Ensure master equipment are calibrated to National standards 
• Drafting of COC’s 
• Administrate RMA claims and ensure H&S incidents are reported 
• Administrate toolbox talk minutes 
• Keep record of all legal appointments 
• Arrange internal and external training 
• Scheduling of H&S meetings 
• Compile H&S minutes and distribute info on all notice boards
• Weekly age matrix distribution 
• Plan and conduct internal audits 
• Analyze trends and set up reporting structures 
• Assist with customer complaint investigations 
• Develop control measures and reporting structures for all systems 
• Participation in Internal audits for (ISO 9001 & 14001)
• Participation in External audits for (ISO 9001 & 14001)
• Subcontractor Management
• Issue Drawings for internal QC lab use
• Distribution of external drawings 
• Maintain orderly files of all records SHERQ:
• Each employee in the organization is responsible and accountable for his/her own safety and to comply with all Health and Safety, Quality and Environmental Policies, Procedures, Laws and by-laws that the company subscribes to. 
• Each employee is responsible to identify hazards, assessing risks and implementing control measures to address the risk identified.

Inherent Requirements    

• Must have Matric
• Must have a post matric qualification 
• Relevant SHERQ Officer experience

KNOWLEDGE AND SKILLS REQUIRED TO PERFORM FUNCTIONS:

• Versatile in accumulating data and information for comparison to set norms 
• An ability to call meetings, arrange agendas and compile information in such a manner so that production can make decisions regarding prevention, correction and solutions to all quality control problems 
• Knowledge of all practical functions of quality control and inspections 
• Knowledge of how to correlate meeting agendas, write minutes and activates follow up decisions
• Knowledge of standard drawing office practices
• Formal education on ISO 9001 and ISO 14001 latest version standards 
• Communicate, read and write in English 
• Must be able to work under pressure, to be reliable and set a good example
• Familiar with occupational Health & Safety Act and Regulations requirements 
• Knowledge and training on Access Database
• Problem solving skills 
• Good leadership skills 
• Accuracy with figure work and Administration 
• Good communication 
• Be able to facilitate training

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Job Description    

• Reporting to the Sales Manager

Position Description & Responsibilities:

• Customer Relationship Management capturing on system
• Coordinating website updates
• Customer notification of price increases
• Coordinating of advertising
• Coordinating corporate gifts/handouts
• Company travel arrangements – car, flights, accommodation (international and local) Sales team only
• Coordinating sales meetings
• Doing reports for Sales meetings
• Ordering and distributing of Calendars
• Coordinating and managing customer Days
• Getting marketing material for events – Golf Days, Customer Days, Expo’s
• Arrangements with relevant customers on event days
• Ad-hoc functions as allocated by management

Inherent Requirements    

• Minimum Matric
• Some general administrative experience
• Strong computer skills:  Intermediate MS Excel (reports etc)
• Meticulous, pay attention to detail
• Assertive, yet friendly and outgoing personality