Active Jobs at Vito Solutions

JOB OVERVIEW:

• Our client is seeking a skilled and highly organised Legal Executive Assistant with a keen eye for detail and a passion for thriving in a dynamic legal setting. This role requires an independent professional who anticipates the team's needs, manages multiple responsibilities efficiently, and performs effectively under tight deadlines.

DESCRIPTION OF POSITION:

Key Responsibilities:

• Prepare legal agreements and support their execution.
• Manage and maintain a database of company legal documents and related activities.
• Provide administrative and research support to the legal team.
• Conduct research on various legal topics.
• Assist legal counsel with corporate governance matters.
• Contribute to legal projects aimed at enhancing efficiency and transparency within the department and for internal stakeholders.
• Support and coordinate special projects as required.

KNOWLEDGE AND SKILLS:

• Strong administration skills.
• Outstanding organisational skills, keen attention to detail, and excellent written and verbal communication abilities.
• Advanced computer skills, along with expertise in legal research and investigative techniques.
• In-depth legal knowledge (e.g. drafting resolutions, etc.)
• In-depth knowledge of legal terminology, principles, research methods, court procedures, and related processes.
• Strong analytical and problem-solving abilities.
• Proven ability to meet strict deadlines.
• Exceptional interpersonal and client service skills.
• Capability to perform effectively in a fast-paced and occasionally high-pressure environment.
• A self-motivated professional who exercises discretion and sound judgment.

EXPERIENCE REQUIRED:

• Minimum of five years of work experience.

ADVANTAGEOUS:

• Paralegal certification, degree in paralegal studies or related qualification.

go to method of application »

DESCRIPTION OF POSITION:

• The Trust Account Manager (Senior) is responsible for providing comprehensive support to clients and ensuring the smooth operation of trust administration.

KNOWLEDGE AND SKILLS:

Key Responsibilities:

• Acting as a compliance officer for assigned trusts.
• Communicating with clients and financial institutions.
• Drafting legal documents such as resolutions, loan agreements, and trust deeds.
• Managing reporting requirements to banks, including FICA, KYC, and AFS.
• Assisting with the implementation of TrustQuay and/or Viewpoint software.
• Supporting LBA and AML audits.
• Building and maintaining relationships with clients, asset managers, banks, and external vendors.
• Handling ad-hoc requests and providing accurate information within required timeframes.
• Must be able to communicate at executive level.
• Intermediate/Advanced MS Office knowledge.
• Good understanding of trust law and accounting.

Key Accountabilities & Activities:

Compliance:

• Compliance officer on all the Trusts where you are involved.
• Communication with clients and financial institutions to ensure proper records are on file and transactions are executed.
• Drafting of the required legal documentations, resolutions, etc., required for transactions and/or corporate activity.

Financial institutions:

• Responsible for all reporting requirements to the bank in terms of FICA, KYC, and AFS or information required for certain applications as needed.
• Annual compliance review and meetings with representatives.

Investment research:

• Have some sort of interest in global markets will help with talking points with clients.
• Be aware of the S&P 500 and FTSE 100 and JSE top 40 Index movements.
• Be aware of the ZAR against other major currencies.

External audit and preparation of files:

• Arrangement, planning and implementation of annual audit for LBA and AML.
• Provide assistance to the team to resolve auditor queries and ensure the audit is completed in an appropriate time frame.

Leadership and management:

• Gives regular, comprehensive, and constructive feedback to team.
• Adjusts management style to get the best from the individuals within the team (using feedback from weekly meetings). 
• Delegates work to team members considering their capacity, level of skill and exposure to different types of work and complexity; provides clear instructions and direction, with reasonable deadlines. (Delegation is sometimes tough when on short deadlines.)

Relationship building:

• Maintain strong working relationships with and have open and transparent communication between all members of the team.
• Develop and maintain relationships with external vendors (South Africa, Mauritius, Switzerland, etc.) to ensure service delivery of high quality.
• Be able to conduct yourself professionally in front of potential new clients and be able to talk from hand regarding the Trustees' Structure.
• Building and maintaining relationships with Asset Managers, Banks, and clients.

Ad-hoc requests:

• Support the business as and when ad-hoc requests come in and provide information that is accurate, of a high standard and delivered within required timeframes.

Behavioral/Technical and Leadership Competency Requirements:

Attention to detail:

• Identifies multiple sources/approaches of information to ensure that details are addressed.
• Reviews the work of others for accuracy and thoroughness.
• Follows up to ensure tasks are completed and commitments met by others.
• Verifies that work has been done according to procedures and standards.

Relationship-building:

• Makes a conscious effort to build rapport with contacts by identifying and drawing inferences from shared interests.
• Actively nurtures existing contacts by proactively sharing information and expertise and encouraging contacts to do the same.
• Suggests possible collaborative efforts with contacts.

Resilience:

• Remains effective and retains perspective in the face of difficult or demanding situations (pervasive ambiguity, frequent change, high workloads).
• Adjusts personal coping mechanisms to deal with disruptions.

Stress management:

• Maintains sound judgment and decision-making despite stressful situations.
• Views stressful situations as challenges rather than threats.
• Adjusts personal coping mechanisms to deal with high-level stress.

Auditing:

• Analyse internal controls for large files.
• Plan and control audits.
• Apply sampling techniques/methods.

Legislation, policies, procedures, and standards:

• Understands and applies all relevant legislation, policies, procedures and/or standards in situations that require standard interpretation.
• With guidance, applies legislation, policies, procedures and/or standards in situations presenting unique challenges.
• Suggest amendments to improve the effectiveness of internal policies, procedures and/or standards.

Planning and organising:

• Identifies varied resources needed (e.g., diverse types of expenditures, different skill mixes).
• Produce realistic and achievable work plans.
• Develop backup plans to manage potential obstacles.
• Breaks activities into smaller components to facilitate completion.
• Renegotiates commitments or deadlines as circumstances dictate, ensuring no surprises at the expected completion.
• Evaluate the extent to which the objective has been achieved.

QUALIFICATIONS REQUIRED:

• BComm Degree with articles or relevant experience.
• LLB would be advantageous.

EXPERIENCE REQUIRED:

• 3-5 years post-article experience.
• At least 2-3 years of management experience.

go to method of application »

DESCRIPTION OF POSITION:

Key Responsibilities:

• Prepare legal agreements and support their execution.
• Manage and maintain a database of company legal documents and related activities.
• Provide administrative and research support to the legal team.
• Conduct research on various legal topics.
• Assist legal counsel with corporate governance matters.
• Contribute to legal projects aimed at enhancing efficiency and transparency within the department and for internal stakeholders.
• Support and coordinate special projects as required.

KNOWLEDGE AND SKILLS:

• Advanced computer skills, along with expertise in legal research and investigative techniques.
• In-depth knowledge of legal terminology, principles, research methods, court procedures, and related processes.
• Strong analytical and problem-solving abilities.
• Proven ability to meet strict deadlines.
• Exceptional interpersonal and client service skills.
• Capability to perform effectively in a fast-paced and occasionally high-pressure environment.
• A self-motivated professional who exercises discretion and sound judgment.
• Outstanding organisational skills, keen attention to detail, and excellent written and verbal communication abilities.

EXPERIENCE REQUIRED:

• Minimum of five years of work experience.

ADVANTAGEOUS:

• Paralegal certification, degree in paralegal studies or related qualification.

go to method of application »

DESCRIPTION OF POSITION:

Key Responsibilities:

• Develop, enhance, and support applications tailored for the retail sector.
• Ensure software remains robust, scalable, and secure throughout its development lifecycle.
• Work closely with clients and internal teams to deliver the most effective technical solutions.
• Uphold high-quality standards by following structured development practices, including unit testing, peer code reviews, code metrics, and continuous integration.
• Create and maintain documentation on system architecture, code structure, and best practices to support knowledge-sharing.

KNOWLEDGE AND SKILLS:

• Deep understanding of software engineering concepts and design patterns.
• Quick adaptability to new technologies, frameworks, and evolving challenges.
• Excellent analytical and problem-solving abilities with a proactive mindset.
• Strong English communication skills, both verbal and written, for effective collaboration in a global team.
• Comprehensive knowledge of frontend and backend system architectures.

EXPERIENCE REQUIRED:

• Strong expertise in Java and the Spring Boot framework.
• Experience using Maven and Git for dependency management and version control.
• Practical experience working with both relational and NoSQL databases.

ADVANTAGEOUS SKILLS:

• Experience with Docker for containerisation.
• Experience with DevOps practices, including CI/CD pipelines and Infrastructure as Code (IaC).
• Familiarity with Kubernetes.
• Knowledge of Elastic and Kafka.
  

go to method of application »

DESCRIPTION OF POSITION:

Key Responsibilities:

• Create, enhance, and support applications within the retail sector for clients.
• Develop clean, efficient, and maintainable code using TypeScript and modern front-end technologies.
• Participate in architectural decisions and contribute to the improvement of development workflows.
• Ensure robustness, scalability, and security throughout the entire development lifecycle.
• Work closely with clients and internal teams to design the most effective technical solutions.
• Document system architecture, code, and best practices to facilitate knowledge sharing.

KNOWLEDGE AND SKILLS:

• Solid grasp of web markup languages, including HTML5 and CSS3.
• Understanding of responsive design concepts and front-end development best practices.
• Excellent problem-solving abilities and a proactive mindset in addressing challenges.
• Strong English communication skills, both written and verbal, to collaborate effectively in a global team setting.

EXPERIENCE REQUIRED:

• Minimum of two years of experience and solid knowledge of one of the following front-end frameworks: Vue.js, Angular, or React.
• Hands-on experience with RESTful APIs / WebSockets and their implementation in front-end applications.
• Proficiency in using Git for version control.

ADVANTAGEOUS SKILLS:

• Experience with state management libraries (e.g. Redux, NgRx, Vuex).
• Familiarity with build tools and task runners (e.g. Webpack, Gulp).
• Understanding of testing frameworks (e.g. Jest, Mocha, Cypress).
• Exposure to cloud platforms and CI/CD pipelines.