Active Roles at Broll

Job Purpose

• The Finance Admin Support is responsible for ensuring accurate and timely payroll processing for operational staff, including timesheet validation, payroll calculations, and maintaining supporting documentation. The role also assists with Human Capital administrative processes (AA, PCA, FTC) and provides general operational administrative support as required. Strong numerical ability and intermediate Excel proficiency are essential.

Key Responsibilities

Payroll Processing

• Collect, check, and validate timesheets from multiple sites.
• Process hours, allowances, and payroll inputs according to company rules, including Night Shift, Sunday, and Public Holiday calculations.
• Ensure correct allocation of leave codes.
• Identify discrepancies, missing information, formatting errors, and resolve them with supervisors.
• Ensure payroll submissions match supporting documentation and follow required workflow.

Excel & Data Management

• Use intermediate Excel skills
• Perform data validation checks and correct formatting issues.
• Maintain accurate templates and perform reconciliations between timesheet, staging, and submission sheets.

Human Capital Administration (AA, PCA, FTC)

• Assist with AA (Appointment Authorisation) documentation and submissions.
• Support drafting, tracking, and maintaining FTC (Fixed Term Contract) records.
• Capture PCA (Personal Change Action) requests such as site transfers, rate changes, and position changes.
• Maintain employee master data and ensure alignment with payroll updates.
• Ensure confidentiality and secure handling of employee documents.

General Administration

• Provide general administrative support across operational, Human Capital, and finance functions as needed.
• Assist with required financial and inventory administration
• Prepare routine reports and documentation for audits when required.

Minimum Requirements

• Matric / Grade 12.
• 2–3 years’ payroll or payroll‑related administrative experience.
• Intermediate Excel skills (tested).
• Strong numerical and analytical ability.
• Experience working with confidential information.
• Exposure to HR or operational documentation processes.

Advantageous

• Excel course or certification.
• Experience with AA, FTC, or PCA processes.
• Exposure to timesheet‑driven payroll environments.

Hard Skills

• Timesheet validation and capturing.
• Payroll reconciliations.
• Excel lookups, logical functions, and time calculations.
• Documentation management.
• HR admin (AA, FTC, PCA).
• General administrative support.

Soft Skills

• High attention to detail.
• Good communication across operations and Human Capital.
• Strong problem‑solving skills.
• Ability to work under pressure and meet deadlines.
• Confidentiality and professionalism.
• Organised, reliable, and proactive.
• Ability to manage changing administrative priorities.

Closing Date 20 May 2026

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POSITION PURPOSE

• Responsible for lease administration as assigned. Keeps tenant records, deposit and lease fees accounts accurate and current. Completes related reports, summaries, and records, and performs related clerical duties.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the accurate and timely completion of assigned leasing administration functions, including:

• Terminates tenant accounts on instruction and notifies departments

Captures journal entries:

Lease Fees & Deposits & appropriation of deposits

• Advises meter readers of changes
• Arrange invoices for tenants paying deposits/rental in advance
• Upload all relevant documents to BOL & send original lease for archiving
• Electricity & Water Adjustments – Notifies Utility Company, advises meter readers of tenant movements, Electricity & Water adjustments
• Send tenant copies of signed lease & offer
• Credit rating procedure

Assumes responsibility for the accurate and timely completion of assigned lease administration functions, including:

• Drafts and prepares leases
• Keep register of all lease movements
• Captures and Processes lease agreements via owner’s approval form
• Cedes leases
• Prepares, cancels and amends Lease agreements, Addenda and Suretyships
• Handles & checks deposits, bank guarantees & maintaining replacement bank guarantees & additional deposits, updating all reports accordingly

Reconciliation of deposit account

• Adhering to assigned deadlines & timelines as required
• Ensuring all processes in terms of lease tracking are adhered to

Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management

• Maintains regular contact with other departments to obtain information and/or to correct transactions (Liaise with Property Administrator on tenant movement)
• Assists Portfolio Management personnel as needed
• Keeps management informed of area activities and of any significant problems
• Attends and participates in management meetings & take minutes of such meetings

Assumes responsibility for related duties as required or assigned

• Completes special projects as assigned
• Any other duties related to loading and processing of lease renewals & administration thereof
• Update & maintain lease audits
• Update & maintain building lease profiles
• Upload monthly leasing reports for management packs
• Prepare monthly executive summary for reporting to leasing manager

PERFORMANCE MEASUREMENTS

• Lease documents, records, and reports are accurate, current, and timeously submitted 
• Good working relations exist with company personnel
• Good communication and coordination exist with Leasing Manager - Provide Assistance as and when required
• Management is appropriately informed of area activities
• Lease administration is completed in accordance with established standards, policies, and procedures

QUALIFICATIONS

• Education/Certification: Matric
• Good understanding of “Legal Leases”
• Basic understanding of accounting practices

SKILLS/ABILITIES

• Well organized and detail oriented
• Good math skills
• Excellent grammar and spelling skills in business
• Good attention to detail and accuracy
• Cooperative and willing to assist others
• Excellent communication skills
• Administration skills
• Dependable
• Self-starter
• Excellent computer skills
• Flexible
• Good interpersonal skills
• Able to use PC, calculator, and other basic business mechanisms

Closing Date 19 May 2026

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POSITION PURPOSE

• To ensure the quality and integrity of wastepaper received by conducting inspections, removing contaminants, performing laboratory and moisture tests, and maintaining accurate records. The role also involves operating forklifts, offloading trucks, loading conveyors, and supporting safe, efficient, and compliant plant operations across day and shift schedules.

KEY RESPONSIBILITIES

Inspection & Quality Control

• Conduct visual inspections of wastepaper bales delivered.
• Record supplier details, truck registration, and capture photographic evidence.
• Select and inspect sample bales from each truck.
• Perform laboratory tests and communicate results to stakeholders.
• Conduct moisture tests and report findings.

Contaminant Management

• Remove contaminants (plastic, metals, wires, boxes, brown fiber, clothing, shoes, etc.) from bales and conveyor lines.
• Weigh contaminants separately and record supplier, grade, weight, and type.
• Report contamination results and discard contaminants in designated bins.
• Halt loading and escalate if contamination exceeds 8%.

Forklift Operation & Material Handling

• Safely operate forklifts to move wastepaper within the warehouse.
• Transport bales to conveyors, storage zones, or designated areas.
• Assist in offloading trucks and loading conveyors for processing.
• Complete forklift pre-use checklists and report defects immediately.

Truck & Conveyor Operations

• Support weighbridge operations during night shifts or weekends.
• Ensure smooth flow of wastepaper onto conveyors during plant operations.

Operational Support

• Participate in daily, monthly, quarterly, and audit counts of wastepaper and wet lap.
• Assist team members during shutdowns and general duties.

Housekeeping & Standards

• Maintain warehouse, conveyors, forklifts, and work areas in a clean, visitor-presentable condition.
• Uphold 5S standards consistently.

HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES

• Comply with all safety protocols and wear required PPE.
• Report near misses, incidents, and unsafe conditions promptly.
• Ensure proper disposal of contaminants in line with environmental regulations.
• Participate in safety drills and toolbox talks.

PERFORMANCE MEASURES

• Compliance with safety standards and incident reporting.
• Accuracy and timeliness of contaminant recording and reporting.
• Quality of laboratory and moisture test results.
• Forklift safety compliance and checklist completion.
• Effective truck offloading and conveyor loading operations.
• Housekeeping and adherence to 5S standards.

KEY CLIENT INTERFACE

• Logistics Inbound Material Coordinator
• Wastepaper Receiver
• Weighbridge Operator
• RFP Production Manager
• RFP Team Leader
• Quality Team Leader
• De-Inker

SKILLS & COMPETENCIES

Generic:

• Problem-solving and analytical skills
• Verbal and written communication
• Basic computer literacy
• Attention to detail
• Ability to follow process and safety protocols

Functional:

• Knowledge of pulp and paper quality standards
• Basic technical knowledge and process control
• Forklift driving experience with valid licence
• Understanding of contaminants and their impact on production
• Ability to safely offload trucks and load conveyors

Behavioral:

• Teamwork and collaboration
• Adaptability to changing priorities
• Initiative and accountability

QUALIFICATIONS & EXPERIENCE

• N3 / Grade 12 
• Logistics and Supply Chain qualification (advantageous)
• Minimum 1 year experience in a large equipment manufacturing environment
• Forklift licence with at least 1 year of forklift driving experience

PHYSICAL REQUIREMENTS

• Ability to lift up to 25 kg
• Prolonged standing, bending, and working in noisy or dusty environments
• Comfortable working in indoor/outdoor conditions with temperature variations

WORK SCHEDULE & HOURS

• Rotating day and night shifts, including weekends and public holidays
• Overtime and standby may be required based on operational needs

Closing Date 22 May 2026