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The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of Environmental Affairs and is governed by a Board. The organisation became a public entity on 15 July 2001 in terms of the South African Weather Service Act (No. 8 of 2001), as amended in 2013. It is an authoritative voice for weather and climate forecasting in Sout...
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Key Performance Areas:
Administrative Support to the CEO
- Manages the Executive’s diary and schedules meetings in line with the CEO’S availability.
- Manage the office in the absence of the Executive
- Deal with stakeholder queries and complaints and where applicable, re-assign them to the relevant division
- Provide proper and timeous customer and stakeholder feedback.
- Coordinate performance management for CEOs direct reports.
- Coordinate the CEOs Performance Assessment by compiling POE in consultation with internal stakeholders.
Meeting Coordination and Hosting Secretarial support to Executive and Management Committees
- Schedule monthly, quarterly and ad-hoc Executive and Management committee meetings
- Drafts meeting agendas and ensures the timeous distribution of meeting packs
- Preparing reports, minutes, presentations, Board packs and correspondence accurately and swiftly
- Accurate minute-taking and timeous distribution of the minutes and matters arising from meetings
- Keeps record of resolutions and follows up on action items from meetings to ensure completion within stipulated deadlines
- Organising the requisite refreshments/catering for meetings, where necessary.
Office Support
- Managing the CEO’s inbox, screening all correspondence and actioning them where appropriate and where relevant. Ensures that the CEO actions the items that need his attention timeously and providing reminders
- Co-ordinate all correspondence to be submitted to and from the office of the CEO.
- Answering and screening telephone calls and where applicable, forwarding these to the relevant employees for actioning
- Accurate record keeping and filing of all documents
- Ensuring that classified and confidential documents are kept safely
- Typing and quality control of official correspondence, including letters, memorandums, power point presentations and general correspondence for internal and external purposes
- Coordinates logistical arrangements for the Executive in line with procurement processes
- Develops a database of contacts and updates same regularly to ensure current information
- Management of payments from the office including creation of requisitions and budgeting
- Professional reception of the executive’s visitors and all ancillary arrangements.
- Ad hoc duties and assignments as required by the Chief Executive Officer.
Travel Arrangements
- Manage the CEO’s (or any other team members) international and domestic travelling arrangements, including – passport application, flights, accommodation, car hire/shuttle services, itinerary and where applicable visa applications, and so forth.
- Assist with the processing and submission of travel claims upon the Executive’s return.
- Administer subsistence and travelling claims for the CEO.
Stakeholder Management
- Act as the point of contact among executives, employees, clients, and other external partners
- Coordinate the function’s compliance and annual submissions e.g., Declarations of Interest, requests from auditors, performance agreements and assessments, APP reports, and so forth.
Minimum Requirements and Attributes:
- A relevant Administration or Secretarial qualification.
- At least 5 years of relevant experience in an executive support role.
- Understanding of corporate governance
- Knowledge and experience related to Board submissions
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Key Performance Areas:
Internal communication
- Together with the rest of the Communications teams, implement the communications strategy in support of the Annual Performance Plan and the SAWS’ mandate
- Support the Communications and Stakeholder Relations teams with branding related material and identify the need for these materials
- Ensure the compilation and distribution of quarterly internal newsletters, emails, Hot-Off the Press news flashes etc.
- Identify the need and/or assist with the development of internal publications and creative info graphs
- Write company announcements and news articles on key developments
- Provide inputs into and/or do regular checks of the SAWS intranets to ensure update sites
- Basic graphic design skills required for internal content and engagement
External Communication
- Monitor various social media platforms and alerts, relevant publications and where a response is required, direct it through the relevant channels
- Ensure that the corporate content on the SAWS’ website is updated and remains relevant
- Monitor trends and stay and stay abreast of related developments to ensure the timelines of the content produced
SAWS’ Event Coordination
- Support and coordinate the communication, awareness and stakeholder relation aspect of organisational campaigns
- Sourcing of service providers for events and any branding or promotional material
- Collaborate with various stakeholders to coordinate the SAWS’ Corporate Events such as Science-related events
- HM- related events
- WMO events, etc
- Events aimed at Socio-Economic Development initiatives
Administration, Governance, Risk & Compliance
- Maintain digital media archives including photos, videos etc
- Ensure that all communications and marketing material align with brand standards
- Ensure TQM compliance of the CSR department as TQM champion
- Provide input into the development of the Communications Strategy, Policies, SoP’s, APP and APP and Quarterly Reports etc Advertisement
Stakeholder Management
- Maintenance of relationships with internal and external stakeholders
- Mentoring and coaching of the department’s intern(s)
- Assist with the managing of the communication needs of internal stakeholders
- Assist with the process of stakeholder mapping and support all stakeholder engagement programme initiated by the department
Required Minimum Education/Training:
- Bachelor’s Degree in Communications/Public Relations/Journalism or and other relevant qualification
Required Minimum Work Experience:
- Three years’ relevant experience in the field,
- Experience in document design and management
- Experience in working with technology
- Understanding best practices of main social media channels including Facebook, Twitter, Instagram
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Job Summary and Key Performance Areas:
The Specialist: Radio frequency and Detection Range (RADAR, Regional) Network is essentially responsible for the operation of the radars within the respective regions in South Africa:
- RADAR and peripheral Maintenance and Calibration,
- Assembly, Installation, Repairs and Upgrade
- Software Development and Back-up, thus have advanced ICT Skills
- Multi-discipline in Engineering
- Understanding of General Machinery Rules and Regulations, thus ensuring compliance
- Record Keeping, Compilation and Updating
- Research on new and developing Radar Technology
The Specialist RADAR Network: Regional, may also be requested to partake in the following SAWS networks including, but not limited to the following:
- Radar Technology and trend upkeep, technology research
- Frequency Management and its impact on Weather RADAR Technology.
- Heavy Current Electrical Circuitry and Reticulation, such as LV, MV (up to 11KV 3 phase circuits),
- Switchgears, Automatic Voltage Regulators (AVRs), Transmission lines and Substation.
- Air-conditioning and Refrigeration
- Diesel Generator and Uninterrupted Power Supply (UPS) Technology
- Lightning Detection Network
- Web-Based Camera (WEBCAM) Network
- Surface Observations Network [(which includes the Automatic Weather Stations (AWSs);
- Automatic Rain Gauge Systems (ARSs); Manual Stations; and Biomet Stations)]
- Upper Air Sounding Network (which includes the Hydrogen Generators and Tracker System)
- Renewable Energy (Wind and Solar Power) Technology and its impact on Weather RADAR
- Technology.
- Solar Radiation Technology
- Network promotion and expansion
- Audit and Risk Management Skills
The functions require a broad scope of basic ICT electronic knowledge and skills.
The Specialist, RADAR Network: Regional shall also:
- Provide training on the operation of network nodes and instrumentation to SAWS staff and commercial clients with the aim of enabling competence in installation, routine maintenance, as well as the development of documentation to support the activities mentioned above and maintain.
- The necessary records to prove system adherence and compliance with documented requirements.
- Transfer skills to the Regional Senior Technologists and Technicians.
Minimum Requirements and Attributes:
- A Degree in Electrical Engineering (NQF 7 – 8: B-Tech, B-Eng, BSc).
- Minimum of 3 years’ relevant technology experience, post qualification.
- Minimum of 5 years’ other engineering or technology experience.
- Well-versant in specific technology application (thus, Original Equipment Manufacturer, OEM, trained).
- If registered with the Engineering Council of South Africa (Candidate or Professional Category), ECSA recognised Voluntary Engineering Body may be considered as added advantage.
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Key Performance Areas:
Products, Service Delivery / Infrastructure maintenance:
- Ensure data availability from remote Observation Networks such as Automatic weather stations, RADAR, Lightning Detection Network, Automatic Rainfall stations, conforming to approved organizational targets.
- Accurately diagnoses and repairs faulty equipment to enable network availability.
- Undertakes continuous monitoring of Observing Networks and evaluate system performance.
- Implements the Inspection Programme for Observing Networks to maintain data integrity.
- Liaises with Commercial Clients on AWS installation and maintenance matters.
- Identifies new sites in the expansion of network areas and prepares proposals for approval by Regional Manager.
- Compiles the infrastructure demand plan for the region, with support from Meteorological Technicians.
- Coordinates infrastructure replacement requests with Technical Services.
- Ensures calibration and testing of meteorological equipment as and when necessary.
- Coordinates the incoming and outgoing of meteorological equipment.
- Ensures that reactive and non-reactive maintenance is attended to within the stipulated timeframes as directed by Technical Services and the Line Manager.
Innovation, Process Improvement & Revenue Generation:
- Monitors adherence to EQS processes to enable certification of equipment of Observing Networks.
- Participates in the planning and directs the implementation of decommissioning and re-commissioning of the weather observation systems.
- Provides analysis and recommendations on asset life cycles.
- Analyse current techniques and technologies used in the collection and processing of data to ensure the best practices are used and applied consistently across the board.
- Develops maintenance processes for Observing Networks.
- Develops business continuity plans to ensure availability of systems.
Administration, Governance, Risk & Compliance:
- Prepares infrastructure status reports for Regional Manager a daily basis.
- Monitors MOU with Site Owners to ensure fulfilment of contractual obligations.
- Prepares specification for procurement of technical equipment.
- Proactively orders Weather observation infrastructure spares to prevent work disruptions.
- Ensure the availability of the relevant Standard Operating Procedures, and that the junior personnel are well inducted on these also have easy access to them and comply accordingly.
- Ensure Compliance with designated national and international standards.
- Analyse and interpret regional infrastructure performance through monitoring and evaluation. Where applicable implement corrective actions.
- Ensures strict adherence to SHEQ policies and procedures.
- Monitor the Risk Register and ensure the implementation of identified risks mitigation actions.
- Participate in various regional audits and ensure that all audit findings are addressed
- Compiles monthly, quarterly and annual status reports on Observing Networks for submission to Regional Manager.
- Give input on budget planning.
- Assist the region and SCM with sourcing of local suppliers.
People, Culture and Values:
- Promote a culture and practices that reflect the SAWS values and manage the team’s performance.
- Develop Capacity and capability required to sustain/ maintain observations infrastructure ion operation.
- Takes ownership of own development activities to ensure performance against agreed standards.
- Contributes to team success by contribution and commitment to the team.
Stakeholder Management:
- Collaborate with the other regional Team in an effort to deliver the SAWS mandate.
- Implement public awareness programmes for the local communities. (Office outreach activities).
Minimum Requirements and Attributes:
- BTech in Electrical/Electronic Engineering (Light Current) or equivalent.
- At least 5 years’ experience within Electrical/Electronic Engineering or equivalent environment.
- Code EB or Code 08 (without endorsements).
- Leadership and management skills
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Key Performance Areas:
Products, Services Delivery / Infrastructure maintenance
- Perform timely visual weather Observations as determined by the relevant Weather Office.
- Collect Meteorological and climate data and reports to the relevant stakeholders.
- Install, maintain, and where possible, repair as well as assist with upgrades of weather observation equipment.
- Continuously monitor the performance of equipment and perform routine and non-routine maintenance, including for Air Quality monitoring stations.
- Perform quality control of meteorological data before submitting to SAWS database
Innovation, Process Improvement & Revenue Generation
- Analysis of available meteorological and climatological data.
- Suggest measures to improve data quality and or availability.
Administration, Governance, Risk & Compliance
- Perform routine own office administration practices including lodging claims, leave processing, completion of attendance registers, transport administration, periodic reporting, administration of registers, etc.
- Compliance with designated national and international standards.
- Maintain the SHEQ (Safety, Health Environment and Quality) system.
- Monitor the Risk Register and ensure the implementation of identified risks mitigation actions.
- Participate in various regional audits and ensure that all audit findings are addressed.
- Manage roster rotations and duty sheets.
- Minimal supervisory duties over junior Meteorological Technicians
- Assist in developing and implementing SOPs for departmental operations.
- Assist with supervising the performance in the absence of Chief Met Tech.
People, Culture and Values
- Promote a culture and practices that reflect the SAWS values
- Takes ownership of own development activities to ensure performance against agreed standards.
- Contributes to team success by contribution and commitment to the team.
- Assist with induction, mentoring and training of new employees
- Training, Development and Knowledge Management
Stakeholder Management
- Collaborate with the other regional Team in an effort to deliver the SAWS mandate
- Implement public awareness programmes for the local communities. (Office outreach activities).
Required Minimum Education/Training:
- NQF Level 4 or Senior Certificate (with Mathematics and Physical Science) and Weather Observers Certificate (NQF Level 5)
- ICAO AMO competency certificate
- WMO BIP-T requirements
Required Minimum Knowledge and Required Minimum Work Experience:
- At least 3 years’ experience within the Meteorological Environment
- A code 8 driver’s license
go to method of application »
Key Performance Areas:
Products, Services Delivery / Infrastructure maintenance
- Perform timely visual weather Observations as determined by the relevant Weather Office.
- Collect Meteorological and climate data and reports to the relevant stakeholders.
- Install, maintain, and where possible, repair as well as assist with upgrades of weather observation equipment.
- Continuously monitor the performance of equipment and perform routine and non-routine maintenance, including for Air Quality monitoring stations.
- Perform quality control of meteorological data before submitting to SAWS database
Innovation, Process Improvement & Revenue Generation
- Analysis of available meteorological and climatological data.
- Suggest measures to improve data quality and or availability.
Administration, Governance, Risk & Compliance
- Perform routine own office administration practices including lodging claims, leave processing, completion of attendance registers, transport administration, periodic reporting, administration of registers, etc.
- Compliance with designated national and international standards.
- Maintain the SHEQ (Safety, Health Environment and Quality) system.
- Monitor the Risk Register and ensure the implementation of identified risks mitigation actions.
- Participate in various regional audits and ensure that all audit findings are addressed.
- Manage roster rotations and duty sheets.
- Minimal supervisory duties over junior Meteorological Technicians
- Assist in developing and implementing SOPs for departmental operations.
- Assist with supervising the performance in the absence of Chief Met Tech.
People, Culture and Values
- Promote a culture and practices that reflect the SAWS values
- Takes ownership of own development activities to ensure performance against agreed standards.
- Contributes to team success by contribution and commitment to the team.
- Assist with induction, mentoring and training of new employees
- Training, Development and Knowledge Management
Stakeholder Management
- Collaborate with the other regional Team in an effort to deliver the SAWS mandate
- Implement public awareness programmes for the local communities. (Office outreach activities).
Required Minimum Education/Training:
- NQF Level 4 or Senior Certificate (with Mathematics and Physical Science) and Weather Observers Certificate (NQF Level 5)
- ICAO AMO competency certificate
- WMO BIP-T requirements
Required Minimum Knowledge and Required Minimum Work Experience:
- At least 3 years’ experience within the Meteorological Environment
- A code 8 driver’s license
go to method of application »
Key performance areas:
- Play a leading role in monitoring of data availability of surface observation network;
- Ensure that the data is available on daily basis on the Climate database;
- Liaise with internal stakeholders on matters related to data availability;
- Participate in activities and projects related to data quality assurance of surface and upper air observation networks;
- Actively participate in programs, projects or activities related to climate observations, nationally, regional and internationally;
- Assist the climate services units with queries related to data, products and services that may be of assistance to them;
- Participate in scientific research;
- Develop and/or compile report and establish new methods and processes that will improve the Observations and Assurances unit’s service delivery to clients;
- Give advice in developing or maintaining the strategic direction of climate observations and assurance unit in line with international standards, practices and developments;
- Collaboration with national and international institutions relevant to climate observations and assurance, in line with the strategic direction of the SAWS;
- Represent the SAWS where appropriate and serve on national or international scientific panels/committees or expert groups in an expert capacity as and when needed;
- Participate in the support of relevant operational meteorological systems;
- Carry out all administrative functions attached to the post, including the mentoring of meteorological technicians and young scientists;
- Participate in all activities related to maintaining the Total Quality Management (TQM);
- Continue self-development and keep abreast with current and new developments in the field of Observations.
Requirements:
- An appropriate 4-year degree in Atmospheric Sciences (or equivalent qualification), a master's in Atmospheric Sciences (or equivalent qualification), would be an added advantage.
- At least 2 years extensive experience in data quality and assurance and/or in a scientific work environment.
- Knowledge of SQL, statistics, GIS (preferably ArcGIS (Pro) 10) and basic report-writing (Crystal Reports, Access or other) will be an added advantage and strongly recommended.
- A proven track record as a scientist would be advantageous e.g. Publishing of papers, serving on scientific forum and/or participation at conferences
- A Weather Observers certificate would also be considered as an added advantage
go to method of application »
Key Performance Areas:
Products, Service Delivery / Infrastructure maintenance:
- Ensure data availability from remote Observation Networks such as Automatic weather stations, RADAR, Lightning Detection Network, Automatic Rainfall stations, conforming to approved organizational targets.
- Accurately diagnoses and repairs faulty equipment to enable network availability.
- Undertakes continuous monitoring of Observing Networks and evaluate system performance.
- Implements the Inspection Programme for Observing Networks to maintain data integrity.
- Liaises with Commercial Clients on AWS installation and maintenance matters.
- Identifies new sites in the expansion of network areas and prepares proposals for approval by Regional Manager.
- Compiles the infrastructure demand plan for the region, with support from Meteorological Technicians.
- Coordinates infrastructure replacement requests with Technical Services.
- Ensures calibration and testing of meteorological equipment as and when necessary.
- Coordinates the incoming and outgoing of meteorological equipment.
- Ensures that reactive and non-reactive maintenance is attended to within the stipulated timeframes as directed by Technical Services and the Line Manager.
Innovation, Process Improvement & Revenue Generation:
- Monitors adherence to EQS processes to enable certification of equipment of Observing Networks.
- Participates in the planning and directs the implementation of decommissioning and re-commissioning of the weather observation systems.
- Provides analysis and recommendations on asset life cycles.
- Analyse current techniques and technologies used in the collection and processing of data to ensure the best practices are used and applied consistently across the board.
- Develops maintenance processes for Observing Networks.
- Develops business continuity plans to ensure availability of systems.
Administration, Governance, Risk & Compliance:
- Prepares infrastructure status reports for Regional Manager a daily basis.
- Monitors MOU with Site Owners to ensure fulfilment of contractual obligations.
- Prepares specification for procurement of technical equipment.
- Proactively orders Weather observation infrastructure spares to prevent work disruptions.
- Ensure the availability of the relevant Standard Operating Procedures, and that the junior personnel are well inducted on these also have easy access to them and comply accordingly.
- Ensure Compliance with designated national and international standards.
- Analyse and interpret regional infrastructure performance through monitoring and evaluation. Where applicable implement corrective actions.
- Ensures strict adherence to SHEQ policies and procedures.
- Monitor the Risk Register and ensure the implementation of identified risks mitigation actions.
- Participate in various regional audits and ensure that all audit findings are addressed
- Compiles monthly, quarterly and annual status reports on Observing Networks for submission to Regional Manager.
- Give input on budget planning.
- Assist the region and SCM with sourcing of local suppliers.
People, Culture and Values:
- Promote a culture and practices that reflect the SAWS values and manage the team’s performance.
- Develop Capacity and capability required to sustain/ maintain observations infrastructure ion operation.
- Takes ownership of own development activities to ensure performance against agreed standards.
- Contributes to team success by contribution and commitment to the team.
Stakeholder Management:
- Collaborate with the other regional Team in an effort to deliver the SAWS mandate.
- Implement public awareness programmes for the local communities. (Office outreach activities).
Minimum Requirements and Attributes:
- BTech in Electrical/Electronic Engineering (Light Current) or equivalent.
- At least 5 years’ experience within Electrical/Electronic Engineering or equivalent environment.
- Code EB or Code 08 (without endorsements).
- Leadership and management skills
Method of Application
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