Available Job Vacancies at Aspen Pharma Group

Job purpose

• Track stability trials and obtain stability data for all products from local and international laboratories.
• Review, evaluate and trend stability data and prepare stability reports.
• Ensure pharmaceutical compliance with regards the handling, storage, supply, control, recording and destruction of scheduled stability samples

Responsibilities

Planning and Operational Support

• Oversee work or serves as a lead technical expert in a complex area/ project.
• Provide technical advice for issues experienced by internal stakeholders
• Optimize and facilitate implementation of current processes
• Identify gaps in current policies and procedures.
• Propose changes or improvements to processes, tools, and techniques. 

Stability Sample and Data Management

• Handle, store and record scheduled stability samples according to SOP and standards.
• Issue the correct supply of scheduled stability samples to local and outsource laboratories for testing.
• Ensure the correct termination of stability trials for scheduled products that are no longer required for stability testing.
• Ensure accurate quantity of scheduled stability samples in stability chambers in accordance with legislated stock counts.
• Track and obtain stability data for all stability trials conducted at local and international laboratories.
• Record stability trials into SLIMS to track stability sample status and testing schedule.
• Prepare stability reports, evaluate results, and identify trends.
• Assist with OOS stability investigations.
• Adhere to GMP quality systems and procedures.
• Review and update relevant SOPs to reflect current practices.
• Assist with SOP training.

Reporting and Record-Keeping

• Document and store data according to SOPs and regulation
• Consolidate information for reports on weekly/ monthly basis.
• Analyse consolidated data and provide recommendations
• Compile detailed reports and consolidated documents.
• Monitor and control access to and set-up of electronic databases.

Background/experience

• National Diploma in Analytical Chemistry with 2 to 4 years’ related experience
• Stability testing experience

Specific job skills

• Advanced knowledge of MCC and ICH stability testing guidelines
• Understanding of Pharmaceutical standards and compliance requirements
• Ability to interpret and implement policies, processes and objectives.

Competencies

• Interrogating Information
• Following Procedures
• Maintaining Accuracy
• Customer Awareness

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Job purpose

• Develop, plan, and execute the master production schedule based on actual and forecasted customer demand.

Responsibilities

Production scheduling

• Manage the production schedule, including equipment, resources and related data/ systems, and fulfils associated admin requirements.
• Provide “what if” capacity and schedule analysis for changing demand, staffing constraints, and new customer project awards.
• Plan to minimize effects of resource constraints.
• Schedule maintenance, calibration and cleaning slots
• Schedule trial and validation batches
• Reschedule backlogs daily and priorities and expedite as needed.
• Suggest batch size changes, re-routing of products and outsourcing/purchasing of additional equipment, as required.
• Track material delivery, react accordingly and follow up.
• Plan to optimize output and meet demand.

Planning coordination and reporting

• Work with production supervisors and managers for optimal efficiency to meet the needs of internal and external customers.
• Communicate regarding schedule adjustments.
• Supply manufacturing with rough cut capacity requirement planning
• Prioritize and expedite products with production.
• Raise/ approve concessions for use of alternate materials.
• Assess and report on manpower requirements.
• Perform stock out analysis and prepare stock out reports.
• Report on budgeted, planned and actual recoveries
• Add new products to correct schedule areas and categories for bulk.
• and end item level in the ERP system, and notify relevant parties.
• Ensure change controls are actioned appropriately.

Risk management

• Monitor sales against forecast volumes, identifying at risk products.
• Identify supply deficits, over scheduling, capacity constraints and under loaded schedules and highlight recoveries related financial risks and critical materials shortages.
• Review stock and sales reports; provide feedback & remedial plans.
• Analyse customer status reports; identify and resolve issues.
• Review and manage inventory associated with QS items.
• Ensure delivery terms are met and that correct documentation.
• accompanies consignments.

Operational Input

• Provide technical and operational input on operational planning of the unit and on the prioritisation of objectives.
• Indicate resource needs to enable achievement of work objectives.
• Monitor and control use of assets/ resources within work area

Background/experience

• 4 to 6 years’ experience in a Supply Chain, Procurement or Production Planning role
• Experience in a pharmaceutical manufacturing environment
• 3-year degree or diploma in Procurement, Logistics or Finance, or a related discipline

Specific job skills

• Computer literacy: proficiency in Excel, Word, Powerpoint and ERP System

Competencies

• Information Gathering
• Interrogating Information
• Taking Action
• Managing Performance
• Planning and Organising

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Description

• Constantly review and analyze supply chain data to identify opportunities to optimize OTIF, adherence to plan and cost targets from material supply to finished goods.
• Build algorithms and design experiments to merge, manage, interrogate and extract data to supply tailored reports to colleagues, customers or the wider organization.

Requirements

Data analysis and reporting

• Create processes and methods to automate information gathering across the value chain.
• Maintain and track accurate data to support supply chain decision making.
• Review, streamline and automate all internal and external Supply chain reports.
• Constantly review supply chain data and ensure necessary inputs are fed into the planning and production cycle.
• Develop and maintain detailed process maps of key value chain processes to assist with optimization and simulation.

Support Supply chain analytic Centre of excellence

• Descriptive --, Diagnostic --, Predictive and Prescriptive analytics: ▪Advise on optimum product rise and work centre allocation and improve level loading in work centres.
• Obtain and analyze data to identify problematic areas and suggest improvements.
• Use analysis results to improve supply chain processes, performance and to reduce costs.

Future Proof our Business

• Develop frameworks to identify the value of implementing advanced tools and technologies within the Aspen value chain (IOT, Big data, Blockchain, Machine learning,
• Support the creation of LP/MIP capability within Aspen and create the framework/Tools for data engineering, digital twin, optimization and simulation.

Skills required.

Background/experience

• 2 to 4 years’ relevant experience, preferably in planning, or analytics centre of excellence role
• Experience in data management and advanced analytics
• Postgraduate degree or diploma in a relevant field

Specific job skills

• Computer literacy with particular proficiency in programming and BI tools

Competencies

• Data management and data engineering skills to enable optimal data process and methodology.
• Expertise in advanced analytics
• Excellent analytical and abstraction reasoning skills, as well as problem solving ability.
• Ability to gather, synthesize, and analyze data using appropriate tools and technologies.
• Must be a team player and able to work with and through others.

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OBJECTIVE: The purpose of this role is to facilitate the forecasting and supply planning process. Act as a focal point to improve forecast accuracy and ensure optimal inventory levels. 

KEY RESPONSIBILITIES:

Supply and Demand Planning

• Responsible for monthly forecasting in collaboration with Marketing and ensuring maintenance of a 24 month rolling forecast in the JE planning system.
• Use statistical forecasting to derive baseline demand after correcting lost sales history.
• Apply marketing intelligence to influence marketing’s forecasts through collaboration during the monthly forecasting process.
• Analyze historic performance and planned strategies/activities to identify areas of opportunity or risk.
• Present forecast accuracy at monthly forecasting meetings highlighting products where forecast accuracy is below target.
• Facilitate continuity of supply by performing a monthly supply plan review and collaborating with sites.
• Ensure that optimum required inventory levels are maintained to support the sales whilst mindful of impact of excess stocks on working capital .
• Ensure Item Master data integrity is maintained.
• Ensure that divisional stock allocations are maintained on Baan. 

QUALIFICATION AND EXPERIENCE:

• Matric
• Post matric qualification in Supply Chain/Diploma in Supply Chain/Production Inventory Management/Certified Inventory Management
• 2-3 years planning experience Pharmaceutical / FMCG experience
• Customer Service
• Statistical tool knowledge
• ERP Systems
• Qlikview

ASPEN COMPETENCIES:

• Business:  Performance Driven & Make Good Decisions
• People: Teamwork and Diversity
• Self: Contribute Special Expertise, Take action with Integrity

SKILLS & ATTRIBUTES:

• Good Knowledge of Business
• Good Planning Skills
• Good Product knowledge
• Industry knowledge
• Customer service
• Computer literacy
• Deadline
• Planning
• Analytical skills
• Administration skills
• Accuracy
• Attention to detail
• Report writing
• Information seeking

BEHAVIOURS: 

• Time management, problem solving, team player, good communication skills, interpersonal skills, enthusiasm, initiative, energetic

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Description

• Plan, direct, conduct and facilitate on the job training activities in respective production area.
• Targeted upskilling of workforce in line with strategic direction set for Capability.
• Ensure new employees are trained to assume assigned roles, and current employees’ skills and knowledge are aligned with work responsibilities.

Requirements

Training development

• Develop curricular for specific roles, in collaboration with departmental management and support functions.
• Develop material for training programs and review, evaluate and modify existing and proposed programs.
• Develop relevant assessment tools, on-the-job observations (practical observations) and job aids

Training planning and administration

• Prepare and administer site training programs.
• Plan and track training activities.
• Coordinate with managers and SMEs to ensure software and equipment training are up-to-date and content is aligned with SOPs and departmental/ technical requirements.
• Maintain training records for employees in production area and report on training activities, as required.
• Ensure compliant documentation is kept of training activities.
• Support and assist other departmental work when necessary to maintain current understanding of needs.

Training facilitation

• Conduct training programs and sessions, as applicable to the production area.
• Train on applicable procedures and processes as per regulatory requirements
• Administer and evaluate training assessments.
• Assess and evaluate on-the-job application after completion of the training.
• Put measures in place to address competency gaps after the training.
• Deliver topic-specific training as required.
• Understand and train on applicable procedures and processes required in regulatory requirements.

Skills Required

Background/experience

• 6 years' relevant experience
• Practical experience in a relevant technical field 
• Pharmaceutical industry experience and/ or experience working in a laboratory environment.
• Understanding of training procedures and techniques
• National Diploma in relevant technical field (Pharmacy/ Chemistry/ Biomedical Science/ Engineering), or a related discipline

Specific job skills

• Computer literacy
• Excellent communication skills

Competencies

• Meeting Deadlines
• Finalising Outputs
• Making Decisions
• Customer Awareness
• Interrogating Information

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Description

• Provide technical / scientific support for internal and external technology transfer of manufacturing processes.
• Implement process validation activities and post-transfer support.
• Trouble shoot problems encountered during tech transfer / process optimization / commercial manufacturer.
• Supports continuous improvement.

Requirements

Planning and project support

• Research and report on solutions to improve tracking, planning and collaboration.
• New product introduction assessment.
• Technical evaluation of products and processes.
• Draft transfer protocols, project plans and timelines and prepare proposals and status reports.
• Compile technical documents that comply with local and international regulatory guidelines.
• Support technology transfer team activities and projects.
• Identify project issues and recommend methods for resolution.

Project management

Manage aspects of tech transfer projects, including:

• Feasibility and risk assessment
• Planning
• Trial and validation batch manufacturing
• Execution and tracking

Manufacturing science, technology troubleshooting

• Provide planned and unplanned production support.
• Troubleshoot process / product problems.
• Guide during process changes, process optimization including API/IPI source changes.
• Provide manufacturing science & technical support for deviations, CAPA”s, OOS’s and technical complaints

Risk management and process validation

• Conduct feasibility and risk assessments.
• Ensure that project planning encompasses quality, risk and process validation aspects.
• Ensure regulatory compliance throughout tech transfer processes.
• Support investigations associated with tech transfer activities.
• Carry out Process Qualification (PQ) and Continued Process Verification (CPV) activities to validate transferred processes.

Skills Required

Background/experience

• 4 to 6 years’ experience, with at least two years in a pharmaceutical manufacturing environment, or 1 to 2 years' experience in relevant manufacturing environment
• Bachelor’s degree in pharmacy, Engineering or similar

Specific job skills

• Knowledge of Pharmaceutical technical issues, manufacturing processes and operations environment
• Knowledge of validation, regulatory affairs, R&D, and new product transfer
• Knowledge of local and international pharma guidelines

Competencies

• Offering Insights
• Investigating Possibilities
• Innovative Thinking
• Technical / scientific report writing
• Data analysis

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Job purpose

• Carry out tasks related to receiving, material preparation, stocking, picking, cycle counting, finished goods preparation and loading of product

Responsibilities

Receipting

• Check delivery vehicle and pallets for damage and ensure compliance to GMP.
• Unpack the truck and sort by supplier and lot numbers.
• Check shipping manifest and weigh materials; move suspect material to holding place.
• Complete and verify the goods receipt document.
• Hand receipt documents over to Administrator to book into BAAN.
• Dust and pack by hand, and place on pallets, or by means of equipment.
• Apply quarantine labels and/or location label on the material.
• Hand over to the Administrator for printing

Stocking

• Place pallet on the shelf as per location label or scan location to update BAAN.
• Replace the label after “For release” is approved, if applicable
• Place scheduled products into the Schedule Cages under supervision of Pharmacist

Picking

• Receive instruction to pick, locate and pick the pallet.
• Place job number on the pallet and return completed picking instruction to Controller/Administrator
• Secure the load.
• Move it to the staging area for shipping. 

Quality Control

• Report any stock/or location variances.
• Report issues to the superior
• Do general housekeeping.
• Do general GMP and Health and Safety functions.

Planning & procedures

• Prioritize daily work to complete tasks/ projects assigned by others.
• Work within established policies, practices, and guidelines, as well as established quality and safety checks.

 Asset / Resource Coordination

• Determine resource needs within own area of responsibility.
• Request required assets and resources for the fulfilment of work duties.

Technical Expertise

• Optimise own work processes.
• Identify gaps in current policies, procedures, and legislation as it relates to own area of work.
• Execute implementation of processes in own area of work.

Reporting & record keeping

• Provide information for completion of reports.
• Maintain and update records and systems as required

Requirements

Skills Required

Background/experience

• 2 to 4 years’ Warehouse experience (preference in Pharmacare)
• Minimum of a National Certification (N4 N6)

Specific job skills

• Trainable to operate specialized MHE.

Competencies

• Interrogating Information
• Meeting Deadlines
• Customer Awareness

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Job purpose

• Responsible for the recruitment of manpower and on boarding of new employees

Responsibilities

Recruiting

• Secure accurate profile, grade and level of vacancy informing the recruitment process.
• Manage recruitment service providers to meet the Service Level Agreement
• Conduct external and internal recruitment in line with approved procedures, legislation and customary practises (with a turnaround of 60 days) from initiation to appointment and on boarding.
• Determine, in collaboration with management and specialist service providers, the assessments required, related to a job, document decision, and implement during the recruitment process.
• Conduct exit interviews and report on trends.
•  Prepare/ coordinate the employment package offering and present to selected candidates/ management

Planning & processes

• Plan daily, weekly and monthly activities, and determine prioritization of own objectives.
• Make decisions within defined policies, procedures and processes related to recruitment.
• Prepare “cost of recruitment” for future budget input.

Asset/ Resource management

• Determine resource needs within own area of responsibility.
• Request and utilize assets and resources for the fulfilment of work duties.

Technical/ Functional expertise

• Stay up to date on developments, trends, legislation and industry regulations within area recruitment.
• Regularly contribute useful ideas for own work area/ team within defined parameters.

Reporting & record keeping

• Collate and analyze statistical data associated with recruitment and turnover in support of business process improvements.
• Complete and consolidate standard documents.
• File, archive, and retrieve documents in hard and soft copy filing system.
• Update records and systems, meeting legal and procedural requirements.
• Retrieve supporting documentation and records to facilitate and support query resolution.

Requirements

Background/experience

• 2-3 years’ experience in the recruitment/ human resources environment
• Bachelor’s Degree/ National Diploma in Human Resources or similar

Specific job skills

• Ability to understand different compensation packages for comparative purposes
• Interviewing skills
• Understanding different types and uses of assessments

Competencies

• Information Gathering
• Taking Action
• Maintaining Accuracy
• Organizational Citizenship

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Job purpose

• Perform in process testing, sampling and interpret results.

Responsibilities

In Process Testing and Reporting

• Conduct in process testing, compare samples, calculate, interpret and record testing results.
• Record defect, out of specification results, reporting these as
• appropriate
• Complete required documentation, update and maintain databases and appropriate reports.
• Ensure that all documentation adheres to signing protocols.
• Handle, operate, maintain and calibrate equipment according to SOPs
• Comply to GMP/ GLP requirements at all times.

Reporting and Record Keeping

• Gather and record information, statistics and evidence required for reporting.
• Compile standardized reports and consolidate documents.
• Retrieve supporting documentation and records to facilitate and support query resolution.

Qualification

• Perform the relevant operational qualification protocols as per SOP to ensure new equipment/ utilities/ packaging function as per intended use.
• Perform the relevant performance qualification protocols as per SOP to ensure new equipment/ utilities/ packaging function as intended over time and within limits.
• Investigate and report OOE results and perform re-tests.
• Participate in change control assessments to ensure compliant status of affected equipment is not compromised.
• Conduct routine inspections of equipment and utilities to identify any deficiencies and ensure quality standards are being adhered to
• Ensure documents and procedures to operate and maintain equipment are in place.

Stakeholder Relations

• Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information.

Requirements

Background/experience

• Grade 12
• 1 to 3 years’ pharmaceutical manufacturing experience

Specific job skills

• Broad working knowledge of concepts, terminology and specialized reporting requirements

Competencies

• Following Procedures
• Information Gathering
• Finalizing Outputs

go to method of application »

Job purpose

• Develop, plan, and execute the master production schedule based on actual and forecasted customer demand

Responsibilities

Production scheduling

• Manage the production schedule, including equipment, resources, and related data/ systems, and fulfils associated admin requirements.
• Provide “what if” capacity and schedule analysis for changing demand, staffing constraints, and new customer project awards.
• Plan to minimize effects of resource constraints.
• Schedule maintenance, calibration, and cleaning slots
• Schedule trial and validation batches
• Reschedule backlogs daily and prioritize and expedite as needed.
• Suggest batch size changes, re-routing of products and outsourcing/purchasing of additional equipment, as required.
• Track material delivery, react accordingly and follow up.
• Plan to optimize output and meet demand.

Planning coordination and reporting

• Work with production supervisors and managers for optimal efficiency to meet the needs of internal.
• and external customers.
• Communicate regarding schedule adjustments.
• Supply manufacturing with rough cut capacity requirement planning
• Prioritize and expedite products with production.
• Raise/ approve concessions for use of alternate materials.
• Assess and report on manpower requirements.
• Perform stock out analysis and prepare stock out reports.
• Report on budgeted, planned and actual recoveries
• Add new products to correct schedule areas and categories for bulk.
• and end item level in the ERP system and notify relevant parties.
• Ensure change controls are actioned appropriately.

Risk management

• Monitor sales against forecast volumes, identifying at-risk products.
• Identify supply deficits, over-scheduling, capacity constraints and under-loaded schedules and
• highlight recoveries-related financial risks and critical materials shortages.
• Review stock and sales reports; provide feedback & remedial plans.
• Analyse customer status reports; identify and resolve issues.
• Review and manage inventory associated with QS items.
• Ensure delivery terms are met and that correct documentation accompanies consignments. 

Operational input

• Provide technical and operational input on operational planning of the unit and on the prioritization of
• objectives.
• Indicate resource needs to enable achievement of work objectives.
• Monitor and control use of assets/ resources within work area.

Requirements

Skills Required

Background/experience

• 4 to 6 years’ experience in a Supply Chain, Procurement or Production Planning role
• Experience in a pharmaceutical manufacturing environment
• 3-year degree or diploma in Procurement, Logistics or Finance, or a related discipline

Specific job skills

• Computer literacy: proficiency in Excel, Word, Powerpoint and ERP System

Competencies

• Information Gathering
• Interrogating Information
• Taking Action
• Managing Performance
• Planning and Organizing