Career Opportunities at IIE MSA And IIE Varsity College

Duties and Responsibilities:

Student Application & Admission Administration

• Collaborates with the campus Student Recruitment team to generate student admissions related queries
• Follows up with the Student
• Recruitment team for missing student information in order to finalise all student admissions related queries
• Evaluates student admissions against the set admission criteria and communicates the appropriate outcomes
• Liaises with the campus Student Recruitment team during the admission evaluation process and assessment
• Escalates admission queries to the Senior Admission Officer or Admissions Manager
• Liaises with the campus Student Recruitment team on the management of admission waitlists
• Liaises with the campus Student Recruitment team on the management of declined admissions and expired offers and the issuing of new offers of study
• Documents management and issuance of appropriate admission letters
• Determines conditions associated with student admission and follows up on them thereafter
• Determines the eligibility of the admittees onto academic programmes
• Tracks student admissions through to registration
• Reports on admission progress to the Senior Admission Officer
• Adheres to established service level agreements of the admissions process set by the organisation
• Works with the Finance department on finance related issues of admission
• Works with the Senior Admission Officer to ensure admission compliance for the campus
• Works with the Admissions Manager on national admission projects

Student Registration Administration

• Checks pre-requisites for 1st to 2nd semester
• Verifies registrations against the admission criteria
• Checks the accuracy of student registration information on an ongoing basis
• Manages the de-registration and transfer process, and thereafter sends to the Finance department for processing
• Checks the National Senior Certificate (NSC) exception reports on a weekly basis
• Follows up on all outstanding documentation and uploads once received
• Determines eligibility and captures academic credits
• Determines maximum completion time and credit load of such registrations
• Allocates student grouping in line with campus scheduling requirements
• Maintains student files for a period of two years before archiving the files in line with the data retention regulations of the Protection of Personal Information Act (PoPIA)
• Ensures compliance of international students from a document perspective
• Adheres to the International Student Policy/Procedure and updates reports regularly
• Re-audits all registration files in line with the stipulated deadline for the Data Verification Report
• Re-audits all registration files by the audit date stipulated by the Registrar, this would include the following; the South African Qualifications Authority SAQA / Universities South Africa (USAF) qualifications, study visas and all conditional acceptance - including remarks, international Students and all outstanding documentation
• Tracks and monitors conditional admissions throughout the year such as one module outstanding / Universities South Africa (USAF) / South African Qualifications Authority (SAQA) / combined National Senior Certificate (NSC ) / study visas and all other ad hoc conditional admissions
• Adheres to the established service level agreements of the registration process set by the organisation
• Drafts letters for current students such as; Proof of Registration letters, Travel letters, Medical Aid letters, Universities South Africa (USAF) letters, SAQA letters and Study Permit letters

Graduation

• Determines eligibility of the graduation cohort including late graduation
• Identifies and advises of any students who are graduating outside of their graduation year (exception graduates)
• Verifies student information for prospective graduates
• Prepares Short Learning Programme (SLP) and Corporate offer certificates
• Checks the graduation programme for sign off
• Ensures that graduation timelines are met
• Facilitates qualification certificate re-prints

Ticket Management

• Processes assigned admission, graduation & registration tickets received via the student tickets system

Reports & Other

• Facilitates continuous communication with the Assistant Registrar in relation to resolving the Registrar related queries
• Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the Admission Centre
• Performs other ad hoc administrative and/or reporting duties as and when required

Competencies required:

• Superior interpersonal and communications skills
• Computer proficiency
• Planning skills
• Time management skills
• Deadline and results driven
• Best suited to a friendly, organised and systematic person who has an eye for detail and who works accurately and is able to handle pressure

Minimum Qualification Requirements:

• Minimum of a National Diploma/Advanced Certificate (NQF Level 6). Advanced Diploma or Degree (NQF Level 7) advantageous

Minimum Work Experience Requirements:

• Minimum of 2 years administrative experience (ideally with admissions experience)

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Duties and Responsibilities:

Presentation Target

• Secure and complete presentations at targeted schools. Distributes marketing material such as pamphlets, information brochures and hands out interest cards to students.
• Represents the brand at career expo's.
• Facilitates stakeholder events.
• Monthly booking and presentation target achievement as per set schools priority targets.

Database Collection

• Achievement of monthly schools database collection target as per set schools priority targets.

Interview Target

• Makes sufficient database calls to prospective students to schedule interviews in order to achieve daily and weekly booking targets.
• Follows up on online applications by tracing proof of payments before scheduling appointments with prospective students.
• Responds to online and telephonic enquiries within 24 hours of query.
• Conducts interviews adhering to interview script and full interview process. Builds rapport with the students (and parents if present) during the interview process.
• Achieve weekly, monthly and annual individual interview target.

Application Target

• Secure applications over the table during interviews by assisting students with online application process.
• Follow up with unpaid online applications to secure payment.
• Complete required weekly INA (interviews not applied) calling to secure applications.
• Achieve weekly, monthly and annual individual application target.
• Drive applications to accept offer of admission and pay the required pre-registration fee.

Registration Target

• Achieve new student registration individual target.
• Administration and Reporting
• Update call report and IBT (Interview Booking Tracker) report on a daily basis.
• Ensure interview forms are completed accurately.
• Ensure applications are submitted with correctly certified supporting documentation in order for applications to be confirmed.
• Update calling outcomes on STASY and TMR (Total Marketing Report) as and when required by Head: Student Recruitment.

Competencies Required:

• Interpersonal and communications skills
• Best suited to a friendly, tenacious, target driven, organised person who works accurately and is able to handle pressure
• Time management skills

Minimum Qualification Requirements:

• 3 Year Diploma / Bachelors Degree (NQF level 7) in Business / Marketing / Public Relations / Communication field or similar

Minimum Work Experience Requirements:

• Minimum of 1 year sales experience

Special Requirement:

• Drivers license and own vehicle essential

go to method of application »

Duties and Responsibilities:

Presentation Target                                                                                                                         

• Secure and complete presentations at targeted schools. Distributes marketing material such as pamphlets, information brochures and hands out interest cards to students.
• Represents the brand at career expo's.
• Facilitates stakeholder events.
• Monthly booking and presentation target achievement as per set schools' priority targets.

Database Collection

• Achievement of monthly schools' database collection target as per set schools' priority targets.

Interview Target

• Makes sufficient database calls to prospective students to schedule interviews in order to achieve daily and weekly booking targets.
• Follows up on online applications by tracing proof of payments before scheduling appointments with prospective students.
• Responds to online and telephonic enquiries within 24 hours of query.
• Conducts interviews adhering to interview script and full interview process. Builds rapport with the students (and parents if present) during the interview process.
• Achieve weekly, monthly and annual individual interview target.

Application Target

• Secure applications over the table during interviews by assisting students with online application process.
• Follow up with unpaid online applications to secure payment.
• Complete required weekly INA (interviews not applied) calling to secure applications.
• Achieve weekly, monthly and annual individual application target.
• Drive applications to accept offer of admission and pay the required pre-registration fee.

Registration Target

• Achieve new student registration individual target.

Administration and Reporting

• Update call report and IBT (Interview Booking Tracker) and presentation tracker report on a daily basis.
• Ensure interview forms are completed accurately.
• Ensure applications are submitted with correctly certified supporting documentation in order for applications to be confirmed.
• Update calling outcomes on STASY and TMR (Total Marketing Report) as and when required by Head: Student Recruitment.

Competencies Required:

• Interpersonal and communications skills
• Best suited to a friendly, tenacious, target driven, organised person who works accurately and is able to handle pressure

Time management skills
Minimum Qualification Requirements:

• 3 Year Diploma / Bachelors Degree (NQF level 7) in Business / Marketing / Public Relations / Communication field or similar

Minimum Work Experience Requirements:

• Minimum of 2 years sales experience

Special Requirement:

• Driver's license and own vehicle essential