Careers at Sol Plaatje Local Municipality

Purpose

• To manage and coordinate key administrative processes within the Office of the University Registrar, with particular responsibility for student recruitment, graduation, the Talent Pipeline Programme, academic exclusions and Senate readmissions, policy development, and the annual production of the University’s General and Faculty Rule Books, thereby ensuring efficient, accurate and student-centred administrative service delivery.

Minimum Requirements

• Relevant Postgraduate qualification in Administration, Public Management, Higher Education Administration or a related field.
• At least 5 years’ relevant administrative experience, preferably in a higher education environment.
• Demonstrated experience in managing complex administrative processes, events, records and stakeholder communication.
• Proficiency in ITS (I-enabler)
• Computer literacy, including proficiency in standard office productivity applications
• Driver’s licence

Duties

Student Recruitment

• Promote and present the University’s programme offerings at schools, organisations and career exhibitions.
• Plan, prepare, coordinate and manage recruitment events for prospective students, including Open Days.
• Coordinate school visits and participation in career exhibitions in identified recruitment areas.
• Maintain an accurate and current database of schools, organisations, career exhibitions and recruitment engagements.
• Maintain and analyse data relating to student recruitment patterns to inform recruitment planning and interventions.
• Prepare recruitment schedules, logistical arrangements and reports on recruitment activities

Graduation

• Develop and maintain the graduation programme, procedure guide and operational timetable.
• Plan, coordinate and manage the graduation process and ceremony in collaboration with relevant internal and external stakeholders.
• Coordinate verification and audit processes for graduands and ensure that outstanding documentation is identified and followed up.
• Manage deadlines, communications, logistics and process controls relating to graduation,
• Conduct post-event review and identify improvements for future graduation ceremonies.

Talent Pipeline Programme

• Manage the Talent Pipeline Programme, including project planning, activities, resources, equipment, information and logistics.
• Coordinate scheduled programme sessions and ensure that academic and developmental support activities are implemented.
• Monitor learner participation and academic performance, with particular attention to priority subjects and areas requiring intervention.
• Develop and coordinate intervention plans, including tutoring or other support where performance gaps are identified.
• Promote SPU study opportunities to Talent Pipeline participants and monitor applications to the University.
• Evaluate programme implementation and prepare progress and outcome reports.

Academic Exclusions and Senate Readmissions

• Coordinate the work of the Senate Re-Admissions Committee.
• Manage the annual academic exclusion and readmission process, including the receipt and processing of appeals.
• Obtain and verify exclusion and readmission information from Faculties and relevant system support areas.
• Prepare meeting documentation and coordinate committee processes and timelines.
• Communicate outcomes of exclusions, appeals and readmission decisions accurately and timeously to affected students and relevant stakeholders.

Policy Development

• Monitor, review and develop policies relevant to student recruitment, graduation and related administrative processes.
• Identify areas in which new policies or amendments would benefit institutional administration and service delivery.
• Analyse proposed or existing government and sector policies relevant to the assigned administrative functions.
• Coordinate consultation, drafting and submission of policy proposals through the appropriate institutional governance structures.
• Ensure operational procedures are aligned with approved policies.

General and Faculty Rule Books

• Maintain and coordinate the annual production of the University’s General Rule Book.
• Coordinate the annual production and updating of Faculty Rule Books.
• Obtain approved amendments and inputs from relevant Faculties, committees and administrative units.
• Verify consistency, completeness and accuracy of rules prior to publication.
• Manage the production schedule to ensure that approved rule books are available before the start of the new academic year.

Deadline:30th September,2026

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Purpose

• The main purpose of this position is to render maintenance support through Electromechanical and electrical-related installations and repairs, routine and scheduled maintenance and callouts.

Minimum Requirement

• Qualified Artisan Certificate (Red Seal) with Mechanical and Electrical trade competencies, 
• Minimum of three (3) years' post-trade experience in electrical and electromechanical maintenance within the built environment.

Recommended requirements

• Experience in electrical and mechanical maintenance within a higher education or facilities management environment would be an added advantage.

Duties

Maintenance and repairs of electrical and electromechanical breakdowns reported on campus

• Electric motors and motor control systems;
• Pumps and pumping systems;
• Generators and standby power equipment;
• Transformers and electrical distribution equipment;
• Mechanical drives and rotating equipment;
• Automation and control systems;
• Assemble, install, test and maintain electrical equipment and malfunctioning systems through fault finding
• Pressure systems and associated plant equipment
• Preventative and corrective maintenance of electromechanical infrastructure
• Connect wires to circuit breakers, lights, plugs and other components
• Inspect electrical systems to identify defects and make necessary repairs
• Evaluate jobs and projects, determine material requirements and order

Routine Maintenance

• Perform routine maintenance on electrical and electromechanical systems in university buildings, lecture halls, offices, residences, and associated facilities.
• Conduct planned preventative and corrective maintenance on electrical installations, motors, pumps, control panels, distribution boards, generators, mechanical drives, and related electromechanical infrastructure.
• Locate and identify existing electrical wiring, cables, conduits, isolation points, and equipment before commencing repairs, alterations, or new installations.
• Ensure that all work complies with Occupational Health and Safety requirements, applicable building regulations, electrical standards, and University procedures.
• Inspect, test, repair, replace, and maintain electrical and electromechanical equipment and fixtures according to approved maintenance schedules and allocated job numbers.
• Conduct fault-finding, testing, isolation, repair, and commissioning of electrical and electromechanical systems.
• Perform physically demanding work, including. drilling, chasing, grinding, cutting, and breaking walls to install electrical plugs, lighting, conduits, cables, and related equipment.
• Apply the required Hazard Identification and Risk Assessment and Lockout-Tagout procedures before working on energised or potentially hazardous equipment.
• Ensure that work areas are made safe, debris is removed, and affected walls, ceilings, floors, and finishes are properly reinstated after completion.
• Record all maintenance activities, test results, materials used, defects identified, and outstanding work against the relevant job number.

Scheduled maintenance

• Scheduled maintenance of frequently used locations such as lecture halls, office and administrative
• Scheduled maintenance of Plant and equipment
• Scheduled maintenance of residences.

Mechanical Scheduled Maintenance

• Lubrication Management: Checking oil levels, draining and flushing gearboxes, and greasing high­speed bearings using specified grease types and quantities.
• Precision Realignment Checks: Conducting scheduled laser or dial indicator checks on motor-to­gearbox couplings to prevent vibration-induced failures.
• Vibration Analysis: Using handheld vibration pens or sensors on bearing housings to detect early signs of internal fatigue, imbalance, or wear.
• Fluid Power Service (Hydraulics & Pneumatics): Replacing system oil filters, testing accumulator gas charges, checking for hydraulic hose wear, and draining pneumatic moisture traps.
• Drive Component Adjustments: Inspecting, tensioning, and replacing worn V-belts, drive chains, sprockets, and pulleys to maximize power transmission efficiency.
• Seals and Packings Inspection: Checking centrifugal pumps, valves, and actuators for fluid leaks, and replacing mechanical seals or gland packings before failure.

Electrical Scheduled Maintenance

• Thermal Imaging (Thermography): Using infrared cameras on live electrical distribution boards and control panels to look for hot spots caused by loose connections.
• Panel Cleaning and Tightening: Isolating panels to vacuum out dust/debris and torquing terminal screws to specification to prevent arcing and electrical fires.
• Insulation Resistance Testing (Meggin): Performing scheduled insulation tests on electric motor windings to catch internal breakdown before a short circuit occurs.
• Motor Current Overload Testing: Measuring running amperage on all three phases of a motor using a clamp meter to ensure it stays within nameplate limits.
• Safety Interlock Inspections: Testing emergencies stop buttons, safety light curtains, pull-switches, and door limit switches to ensure immediate system shutdown.
• PLC and Automation Backups: Checking PLC battery status lights, swapping backup batteries while the system is powered, and ensuring automation panels are cooling properly.
• VSD Filter and Fan Service: Cleaning or replacing the ventilation filters and cooling fans on Variable Speed Drives to prevent overheating trips.

Breakdown callouts

• Attend call-outs both over weekends and after hours
• Ensure availability and response when on standby duty
• When emergency repairs are conducted, ensure that permanent repairs are done according to electrical standards.
• Record all breakdowns, actions taken, materials used, and outstanding permanent repairs against the relevant job card.

Administration

• Collect Job cards from Senior Officer: Maintenance (Foremen), discuss requirements if necessary
• Keep record of material utilised on each job
• Have department sign off the job card before returning the completed job card to the Foreman for inspection of completed work

Maintenance and safekeeping of equipment and machinery

• Ensure that all equipment and machinery are regularly inspected, maintained, and serviced according to the prescribed schedules and manufacturer requirements.
• Ensure that all equipment and machinery are stored safely and securely to prevent damage, misuse, theft, or unauthorised access.
• Maintain accurate service, maintenance, and equipment-control records.

Safety, health and environmental management

• Identify and report unsafe circumstances
• Ensure compliance with SHE policies and procedures.
• Use prescribed personal protective equipment.

Risk Assessments (HIRA)

• Conduct and document a Hazard Identification and Risk Assessment (HIRA) for each job before work commences.
• Identify all potential hazards associated with the task, equipment, work area, and personnel involved.
• Determine the level of risk and implement appropriate control measures to eliminate or reduce the risk.
• Communicate the identified hazards and control measures to all employees and contractors involved.
• Review and update the HIRA whenever the scope of work, conditions, equipment, or risks change.
• Ensure that the completed HIRA is approved and available at the work site for the duration of the job.

Lockout-Tagout (LOTO) Permits

• Identify the specific jobs that require Lockout-Tagout (LOTO) permits before work commences.
• Ensure that all relevant electrical, mechanical, hydraulic, pneumatic, thermal, or other hazardous energy sources are isolated.
• Verify that the correct isolation points are identified, locked, tagged, and tested before any maintenance or repair work begins.
• Ensure that LOTO permits are completed, authorised, and linked to the applicable job card.
• Communicate the isolation procedure to all employees and contractors involved in the work.
• Maintain a record of all locks, tags, permits, authorised people, and isolation points.

Deadline:28th September,2026