Company Secretary at NSFAS

POSITION OVERVIEW:

The National Student Financial Aid Scheme (NSFAS) requires an experienced Company Secretary to oversee the various governance functions of the Board to effectively and efficiently manage the Board Secretariat and provide a comprehensive Company Secretariat function to ensure adherence to and provide guidance on legislation and relevant prescripts required by the Board.

The successful candidate will be accountable to the Board, reporting to the Board chairperson and on functional responsibilities and for administrative purposes, he/she will report to the Chief Executive Officer (CEO)

RESPONSIBILITIES:

• Provide general legal advice and guidance to the Board Members, on their rights, duties, responsibilities, obligations and powers in line with Corporate Governance prescripts and good practice.
• Provide advice and guidance to the Board and its Sub-Committees to ensure compliance with all legislation relevant to the nature of the NSFAS operations.
• Supervise and manage the activities and performance of the Secretariat function.
• Organise, and prepare agendas and meeting packs for and take minutes of the Board and its Committee meetings.
• Ensure that minutes, resolutions, work plans and actionable items are accurately recorded and followed up on.
• Coordinate and monitor the implementation of Board resolutions.
• Attend Board and Sub-Committee meetings.
• Maintain statutory books or registers.
• Deal with correspondence, collate information and finalise Board reports.
• Ensure Board decisions are communicated to relevant stakeholders.
• Update Board and Sub-Committee charters, codes, policies and terms of reference as required.
• Implement and maintain procedures where relevant.
• Arrange for external training/briefing and induction of new Board and Sub Committee members
• Conduct legal compliance and regulatory risk analysis for the Board and create a compliance register
• Determine the annual Board calendar linked to the reporting timelines as per PFMA, 1999

DESIRED QUALIFICATIONS, SKILLS AND EXPERIENCE
Minimum requirements:

• LLB or B. Com-Law and Postgraduate Qualification in Business or Corporate Governance.
• Admission as an Attorney.
• 5 years’ experience in Company Secretariat functions, legal, governance or commercial advisory.
• Knowledge of the public sector.
• Knowledge of the PFMA, National Treasury Regulations, Government Prescripts, and the King Reports on Corporate Governance.
• Knowledge of Company Secretarial practice and administration.
• Ability to use MS Office package at an advanced Level.
• Preferred:
• Member of the Chartered Institute of Secretaries (CIS.)
• Knowledge of the higher education sector.

Skills and Competencies:

• Excellent interpersonal skills
• Exceptional verbal and written communication skills
• Team player
• Objective, independent and impartial
• Stakeholder management
• Client orientation and customer focus
• Proactive
• Analytical
• Problem-solving
• Ability to work under pressure
• Flexible and adaptable to different environments
• Planning and organizing skills

go to method of application »

POSITION OVERVIEW:

• To participate in the development of NSFAS policies, operation plans, systems and procedures that drive the efficient and effective implementation of the NSFAS student accommodation programmes intended to support students.

RESPONSIBILITIES:

• Provide semi-technical and liaising support for the Student Accommodation Unit:
• Responsible for the Online and Manual Application Queries at campuses.
• Ensure effective registration processes and adherence to NSFAS policies.
• Identify challenges and ensure these are communicated timeously to the relevant stakeholders.
• Track the implementation of identified projects within the CIO’s Office support programmes.
• Analyse and interpret project reports on completion of the project to evaluate return on investment and to inform decision-making in the unit.
• Policy, Systems & Procedure Development:
• Participate in the development and management of the NSFAS student accommodation/housing strategy, policy(ies), guidelines, and procedures in line with the student-centric model.
• Optimise and manage processes developed in the value chain of student accommodation to maximise the student experience.
• Core Strategic Objectives
• Manage queries through a centralized mechanism with a reporting functionality.
• Ensure that all NSFAS-funded students qualifying for private student accommodation are processed correctly in the system.
• People Management & Ethical Leadership
• Manage and participate in the recruitment and selection of subunit vacancies in line with EE targets.
• Delegate student accommodation programmes to subordinates for implementation.
• Lead and manage the subunit team to achieve the set and agreed programmes.
• Direct, inspire, coach, and mentor subordinates to deliver quality programmes in line with NSFAS Values.
• Lead and manage the individual performance contracting and review process for subordinates.
• Lead and manage all disciplinary matters of subordinates related to performance and conduct issues.
• Stakeholder Management & Relationships
• Manage the utilisation and implementation of the student accommodation policy, processes, efficiency channels and databases to resolve stakeholder queries and complaints.
• Manage and delegate the sharing of the accredited list of accommodation providers with institutions of higher learning for the smooth student experience.
• Collaborate with stakeholders on debates and programme development matters of interest and influence.
• Provide input to the Publication and updating of the details of NSFAS student accommodation programme.
• Manage the complaints and resolve incidences with students and accommodation providers.
• Reporting & Accountability
• On sub-unit strategic KPIs progress
• On the subunit operational plan progress
• On strategic stakeholders’ issues and interventions management
• On internal and external audit and risk
• On any other work in the mandate of the student accommodation subunit

DESIRED SKILLS AND EXPERIENCE
Minimum requirements:

• NQF Level 7 in Commercial, Public Administration, Business Management.
• 5 Years plus experience in supporting student programmes at Higher institution level.
• Working knowledge of lease agreements and dispute resolution processes.
• Good understanding of the Higher education sector.
• Understanding Higher Education systems
• Computer literacy – Intermediate MS Package Suite
• SQL Certificate
• Driver’s License
• Preferred:
• NQF Level 8 plus in Commercial, Public Administration, and Business Management.

Skills and Competencies:

• Strategic and visionary
• Project Management
• Interpersonal Skills
• Data Analysis
• Presentation Skills
• Goal orientation skills
• Influence and Advocacy
• Systems and IT Processes
• Attention to detail
• Quality assurance
• Written and Verbal communication
• Reporting
• Conflict Resolution
• Negotiations Skills

go to method of application »

POSITION OVERVIEW:
The Chief Information Officer will be responsible for ensuring that required fit-for-purpose technology solutions are provided and maintained to support the delivery of business strategy and operations.

RESPONSIBILITIES:
Core Strategic Objectives

• Develop and implement IT strategies that align with the organization’s overall goals and objectives.
• Provide leadership and vision in the development and implementation of IT initiatives.
• Advise senior management on strategic technology initiatives.
• Identify opportunities for technological innovation and drive its implementation.
• Develop and analyse metrics to measure ICT effectiveness.

Technology Management

• Ensure the digitalisation of all key NFSAS processes.
• Oversee the selection, implementation, and maintenance of technology solutions.
• Oversee the deployment of technology interventions across the organisation to ensure optimal performance, drive efficiencies, and digital transformation.
• Ensure the reliability, security, and scalability of IT infrastructure.
• Select and implement suitable technology systems to streamline all internal operations and processes and to facilitate integration into the technology systems of partner education institutions.
• Project Management:
• Oversee the planning, execution, and delivery of IT projects.
• Ensure projects are completed on time, within scope, and within budget.
• Implement project management best practices and methodologies

Governance

• Draft and manage Service Level Agreements with internal and external clients.
• Be responsible for the implementation of ICT governance, risk awareness and management and compliance frameworks
• Develop, policies, procedures and performance standards in line with the organisation’s business model and drive the implementation of the above.
• Compile risk registers and risk mitigation plans
• Provide updates and reports to the Management Committee, Board and relevant Committees in accordance with the organisational and PFMA requirements.
• People management and ethical leadership
• Lead and manage the ICT Department including technical professionals and specialists.
• Develop the organisation’s ICT human capital.
• Ensure compliance with HR standards and requirements.
• Attract recruit, develop, engage and retain required managers and employees within ICT and provides mentoring and coaching where required.
• Drive a culture of high performance and customer-centricity within ICT.
• Be a member of the executive management, reporting to the CEO.
• Champions and demonstrates NSFAS leadership behaviours and values.
• Finance
• Develop and implement requisite budget.
• Provide effective financial control, management of costs and internal controls.
• Manage the IT budget, ensuring cost-effectiveness and alignment with the organization’s financial goals.
• Reports and accounts on ICT budgets, forecasts and expenditures as and when required by statute, the Executive and Board.

Stakeholder management
Collaborate with other executives and department leaders to understand their technology needs and priorities.
Communicate IT strategies, initiatives, and performance to stakeholders, including the board of directors.
Build and maintain relationships with external partners, vendors, and service providers.
Participates in the strategic positioning of NSFAS and promotes the enterprise with relevant internal and external stakeholders.

QUALIFICATIONS, SKILLS AND EXPERIENCE
Minimum Qualifications

• Postgraduate qualification in Information Technology or related field.

Knowledge and Experience

• A minimum of 5 years Chief Information Officer or Executive management experience in ICT.
• Reasonable understanding of procedures and statutory requirements applicable to Schedule 3(A) public entities
• Good knowledge of governance, risk and organisational performance management principles
• Knowledge of the public sector

 
Competencies

• Decisiveness
• Accurate understanding
• Building sustainability and innovation
• Conceptual thinking
• Striving for excellence
• Fairness and transparency
• Honesty and integrity
• Leveraging diversity
• Mobilising teams
• Technical Competencies
• Business acumen
• Effective business communication
• Financial control
• Performance reporting
• Development of policies and procedures
• Managerial budgeting
• Problem analysis and judgement
• Strategic and operational planning

Compliance Competencies

• Must have security clearance ideally Government Top Secret clearance or obtain the security clearance within 12 months of employment