Current Vacancies at Astron Energy (Pty) Ltd.

To support the Astron Energy (Pty) Limited Ethics and Compliance Programme with onboarding (KYC) and third-party risk management. Whist the focus of the role will be on onboarding, this role may also assist with other aspects of the Astron Energy Ethics and Compliance Programme including training and management information tracking.

Ethics and Compliance Programme

Support the implementation Group Ethics and Compliance Programme at Astron Energy by:

• Conducting KYC and Third Party Due Diligence reviews for Astron Energy low and medium risk counterparties
• Supporting the Senior Compliance Analyst with the review of Astron Energy’s overnight screening matches.
• Updating the Group CGR platform including training trackers, policies implemented, actions closed, and the other requirements as per the Group procedures.
• Supporting with the preparation of training materials and organising training sessions.
• Escalating concerns and issues to Senior Management as appropriate and in a timely manner.

People Management

• Establish and maintain relationships with relevant stakeholders.
• Engage regularly with Group Compliance on the implementation of and reporting on the ethics and compliance programme.

Professional Qualification and Certifications:

• Bachelor’s degree, related to accounting, legal or risk management is desirable.

Work Experience:

• 2 or more years of relevant work experience in Risk & Compliance Management

Knowledge and skills:

• KYC analysis
• Good understanding of the oil and commodities industry is desirable
• Critical thinking
• Analytical reasoning
• Attention to detail
• Excellent writing and oral communication
• Hardworking, keen and enthusiastic
• Coordinating with Others
• Judgement and Decision Making
• Information Technology (MS Office)

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The role requires (but is not limited to):

• Interactions with applicants to assess their strategic fit with the Fund Mandate
• The ability to independently perform a high-level investment analysis to make a recommendation to support the requested funding and/or business development support.
• Oversight of the implementing partners performing due diligence and preparing the Investment Memorandum for presentation to the Investment Committee
• Investment Committee scheduling, logistics, agenda, pre-read, minutes and action item tracking
• Applicant Award or Decline notifications.
• Preparation of Funding Requests from the main funder and payment instruction to vendors
• Post investment monitoring
• Preparing social media content on the progress of the programme
• The ability to develop a tangible pipeline of future deals.
• The establishment of an AEDF Community via networking and other events
• The need to manage various tasks, role players and applicants simultaneously.
• Reporting to numerous internal and external stakeholders on Programme progressDesigning and executing monthly / quarterly / annual reports and funding requests:
• Support HOF with designing and providing monthly / quarterly / annual progress reports to the AEDF board, AE as the main funder and various external stakeholders
• Ensure timely distribution of monthly financial management reports to the AEDF board
• Work with HOF to monitor delivery against the AE SLA contract
• Prepare quarterly Funding Requests from AE (based on cash flow forecast requirements)
• Assist with the annual business planning process by providing the required 5 year financial forecasts for the economic development programmes

Assist with Board Meeting and Governance Committee preparation:

• Ensure timely distribution of board decks, minutes & action items from board meetings
• Ensure timely distribution of Investment Committee decks, minutes & action items from I/C meetings
• Monitor action items to completion
• Ensure timely preparation and distribution of decks for internal AE governance meetings as well as the completion of any action items from these meetings

Timely meetings with Applicants:

• Schedule timely meetings with applicants whose applications are 100% complete and passed quality control
• Obtain additional information required to make a proposal to HOF to continue with the application or decline it
• Prepare the business case for the financial and/or non-financial support within 3 days of the application being received from the Procurement Team
• Submit the KYC to the AE Compliance Team
• Submit the completed application to HOF for review
• Monitor HOF for timely decisions
• Handover approved applications to the Implementing partner for DD

Monthly Implementing Partner Engagements:

• Schedule monthly progress meetings with Implementing Partners
• Source monthly progress reports from Implementing Partners
• Ensure action items are completed on a timely basis
• Compile monthly non-financial progress reports for HOF

Ensure AEDF Sharepoint is correctly structured, has all the relevant latest information and access control is strictly managed:

• Signed contracts (Directors, IP’s, AE)
• Board decks, minutes & action items
• Investment Committee decks, minutes & action items
• CIPC & Legal documents (GAR, CIPC, Board Resolutions, Letterheads, etc)
• Internal Governance documents (DOA, Policies, Procedures and Guidelines, etc.)
• AEDF loan applicants and their supporting documents
• AEDF BDS applicants and their supporting documents

Monthly Monitoring meetings with internal or external stakeholders:

• Arrange monthly meetings to provide feedback on company applications in the pipeline
• Obtain input into any new applications that can be expected

Documenting processes, control and procedures:

• Support HOF to finalise the documentation of the AEDF processes (application to funding award, flow of funds from AE to AEDF)
• Amendments to the Investment Committee Terms of Reference

Monitoring the impact of the Programme:

• Develop metrics to measure the impact of the investments made
• Appointment an M&E Specialist to independently verify the outcomes are as expected
• Implement gap closure plans for any gaps to be mitigated

Assist with administrative tasks:

• Process invoices in ARIBA or via Manual Payments as required
• Support HOF with other ad hoc administrative tasks

Collaborative working relationships:

• This role requires the ability to manage the delivery of tasks by people who do not have any direct reporting relationship to the role
• These people are both internal to AE and external to our implementing partners and other key stakeholders
• Being able to influence outcomes via relationship management is very important

Professional Qualification and Certifications:

• Finance university degree with 5 years work experience

Work Experience:

• Development Fund, Venture Capital, financial services, or credit analyst experience in a large corporate environment
• Supplier or Enterprise Development experience
• Work experience must demonstrate the skills required to perform this job.
• Strong process and controls experience as the fund is newly established and still stabilizing its processes

Knowledge and skills:

• Must be able to work independently with the ability to manage multiple tasks, role players and applications simultaneously.
• Strong financial analysis skills required to make a recommendation to support requested funding or business development support grant.
• Have a continuous improvement mindset to drive efficiencies and a smoother experience for applicants.
• Excellent English communication, interpersonal, report writing and presentation skills with the ability to work collaboratively across multiple disciplines, managerial boundaries and stakeholders.
• Analytical and logical, ability to create value by identifying and driving alternative and efficient approaches appropriate to the situation at hand; solutions orientated thinker.
• The successful candidate must be passionate about real SMME development and South African nation building, be proactive and use their initiative to solve problems, have strong communication skills and be focused on execution and meeting deadlines. 

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Ethics and Compliance Programme

Support the implementation Group Ethics and Compliance Programme at Astron Energy: This will include support with:

• Performing regular risk assessments to identify, assess and evaluate compliance risks across the business.
• Adapting and implementing Group compliance policies, standards, procedures and guidelines for South African and Astron’s requirements, including the timely deployment of policies and procedures
• Providing advice to the business regarding day-to-day compliance related matters.
• Preparing the business for Group monitoring reviews and supporting the implementation of actions and required controls identified as part of the Group Monitoring, Group Assurance and Internal Audit reviews.
• Reviewing Conflict of Interests declarations and escalating conflicts requiring management plans to the Deputy Compliance Manager.
• Deliver effective compliance communications and training and manage and track completions. Liaise with the business on non-completions.
• Conduct due diligence reviews for low and medium-risk Third Party Due Diligence process and high-risk KYCs.
• Lead on the review of Astron Energy’s overnight screening matches.
• Lead on the review of the KYC Assets (Procurement) reviews, escalating high-risk counterparties to Glencore Compliance.
• Recommend to Glencore Compliance whether Astron Energy should do business with certain third parties based on the results of the due diligence.
• Track ethics and compliance programme data (key KPIs) to input into key governance, risk and compliance committees and the Group Semi-Annual Compliance Reports.
• Lead on the timely update of the Group CGR platform including training trackers, policies implemented, actions closed, and the other requirements as per the Group procedures.
• Escalate concerns and issues to the Deputy Compliance Manager and Compliance Manager as appropriate and in a timely manner.

People Management

• Provide day to day management to the Compliance Analyst.
• Establish and maintain relationships with relevant stakeholders.
• Engage regularly with Group Compliance on the implementation of and reporting on the ethics and compliance programme.

Professional Qualification and Certifications:

• Bachelor’s degree related to accounting, legal or risk management

Work Experience:

• 3 or more years of relevant work experience in Risk & Compliance Management
• At least 2 years’ experience in supporting on the implementation of regulatory and compliance requirements.
• A good understanding of the oil and commodities industry

Knowledge and skills:

• Risk and Compliance
• Anti-Corruption Compliance
• Stakeholder Engagement
• Ethics and Corporate Governance
• Information Technology (MS Office)
• Working with Words
• Applying Rules
• Discovering Rules
• Perceptual Skills
• Attentiveness
• Building and Maintaining Relationships
• Analytical Reasoning
• Data Analytics
• Complex Problem Solving
• Critical Thinking
• Service Orientation
• Emotional Intelligence
• Coordinating with Others
• Judgement and Decision Making
• Cognitive Flexibility

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Follows procedures in everyday situations, shutdowns, startups and emergencies, make adjustments, change flows or line-ups as directed by DCS Operator, use and operate plant and equipment, engage in plant housekeeping and sign-off any appropriate CDMS procedures

Operate the Process (on the plant, in allocated zone):

• Perform first line equipment surveillance and monitoring
• Conduct routine plant checks
• Follow standard operating procedure when performing routine duties, start-up, shutdown, and emergency scenarios
• Commission/decommission equipment or process plant
• Timeously, report equipment or process deviations. Communicate with the Console Operator and Shift Team Lead
• Conduct plant basic housekeeping
• Perform emergency response duties during the emergency scenarios. Operators will be trained accordingly and certified as Shift Emergency Team (SERT)
• Perform adhoc duties assigned by the Shift Team Lead

Maintain Plant & Equipment:

• Report equipment deviations and breakdowns
• Prepare equipment for maintenance
• Issue permits for maintenance work
• Support during equipment maintenance
• Ensure that the maintenance is executed as per safety standards
• Perform minor on-shift maintenance activities such as:
• Pump & valve lubrication, changing strainers (up to 8”)
• Swinging small blinds
• Tighten leaking flanges up to 6"
• Changing pressure gauges
• Clean gauge glasses and oil guns
• General plant housekeeping
• Unplug bleeders
• Connect utility hoses
• Install bar plugs
• Signage installation
• Pump vibration monitoring
• Small steam trap replacement
• Hose pressure test
• Electrical isolation on low voltage equipment
• Instrumentation zero checking
• Conduct Pre-Start-up Safety Review after maintenance work is complete

COMMUNICATION AND INTERPRETATION OF INFORMATION

• Record and document plant and equipment conditions, communicate plant status and condition timeously to Console Operator, Shift Team Lead and Refinery Shift Lead
• Write up and read logbooks and communicate with the handover shift

HANDLING OF MATERIALS AND LAB TESTING & QUALITY

• Draw routine/non-routine samples for the laboratory, complete documentation for lab samples, check stock of consumables and compare with levels, make up of chemicals. Carry out basic lab testing
• Perform quality inspections and make adjustments to restore quality, in consultation with the Console Operator

HES (Health, Environment & Safety) & EMERGENCIES

• Complete routine checks of safety equipment
• Perform plant inspections, report, and address any unsafe or hazardous conditions
• Identify fugitive emissions, repair/tighten where practical and report where necessary, for follow up
• Perform emergency drills and participate in emergency response teams, understand, and follow safety indicators and emergency procedures.  Assist other areas of the plant during emergencies
• During an emergency, operators will be required to perform emergency response duties. Operators will be trained accordingly and certified as Shift Emergency Response Team (SERT).

RELATIONSHIPS

• Work well with other outside or Process Operators, Console Operators, Shift Team Lead and Refinery Shift Leads, to ensure good teamwork
• Mentor and coach new and existing operators

Rotation and Requalification

• To maintain competency, Process Operators will rotate across the process field units
• Process Operators will be requalified every 3 years

Shift Handover

• Complete handover as per the handover protocols
• Start of shift time is a per the shift rules

Professional Qualification and Certifications:

• Matric, preferably with Mathematics and Physical Science
•  Engineering diploma or degree or applicable industry operations experience is required.

Work Experience:  

• Refinery Operations experience or other relevant experience to demonstrate ability to do the job