Current Vacancies at AVI Limited

Job Specification:

Key Performance Areas:

• Processing Customs and other statutory body documents required for Customer Clearance.
• Processing of Cargo Dues.
• Processing of all Export Commercial Invoices and documentation (Word & Excel)
• Collation of Export information to process accurate documents.
• Processing of NRCS online EU Traces and Manual Health Certificates.
• Processing of SGS & Dept of Agriculture Health certificates and related documents.
• Processing of Eur1, Certificate of Origin & IUU Catch Certificates.
• Compiling Shipping Instructions to various Shipping lines and ensure accurate Bills of lading are finalized.
• Arranging Telex Releases.
• Processing and arranging of Airfreight & documentation.
• Processing and arranging of LCL Abalone orders/shipments and documentation.
• Compiling a full set of export documents within a specified time frame.
• Creating bank instruments as per agreed payment terms when required.
• Dispatch documents by courier to overseas agents and customers.
• SAP: Updating Sales orders, creating shipment, shipment costs and billing documents.
• Liaising with internal & external Service Providers incl. the offsite logistics team.
• Ensure Service provider freight charges comply with contract agreed rates.
• Other administrative duties, filing etc.

Minimum Requirements:

Experience:

• Minimum 3 years’ experience in a Stock control or similar environment
• Experience in a Creditor function
• Experience within the shipping industry would be advantageous

Qualifications:

• Grade 12
• Qualification in Shipping / Export or Logistics Management would be advantageous

Additional requirements:

• SAP
• MS Office
• Excel
• Knowledge of financial instruments
• Perishable products export procedures
• Export documents experience

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Job Specification:
Key Performance Areas:

Maintenance System Management

• Review and maintain asset register including guarantees & warrantees register.
• Keep the Critical Plant List up-to date.
• Develop and maintain a comprehensive maintenance master plan for all equipment and facilities.
• Drive outage and shutdown planning activities.

 Planning and Scheduling

• Prioritize weekly maintenance tasks based on equipment criticality, operational needs, and resource availability.
• Assessment of Engineering workload requirements, liaise with Engineering and Production stakeholders to ensure that maintenance plans are realistic, adequately resourced and plant downtime is appropriately and effectively planned.
• Align weekly plans with Divisional managers.
• Prepare for and coordinate weekly maintenance meetings.

 Work Order Management

• Create and manage work orders for preventive, corrective, and emergency maintenance tasks.
• Ensure work orders are detailed, including necessary materials, labour, and safety requirements.
• Track the progress of work orders and update statuses on the maintenance management system (On-Key)

 Resource Coordination

• Collaborate with the Engineering Storeman to identify and procure necessary tools, parts, and materials for maintenance activities.
• Manage inventory levels for spare parts and maintenance supplies.

 Stores Management

• Manage the engineering stores and storeman function.
• Coordinate weekly cycle counts and Bi-Annual stock takes of the engineering stores.

Documentation and Reporting

• Maintain accurate records of maintenance activities, including work orders, service reports, and equipment history.
• Generate and analyse reports on maintenance performance, including schedule attainment, resource utilization and downtime.

 Continuous Improvement

• Manage preventative and predictive maintenance strategies, which will include condition monitoring and other practices.
• Analyse machinery and component life cycles by identifying failure trends and making recommendations to improve maintenance strategies, practices, procedures, and systems.
• Implement best practices and innovations to enhance equipment reliability and operational efficiency.

Minimum Requirements:
Experience:                                                                   

• Minimum 3-5 years’ experience in a Maintenance / Maintenance Planner role

Qualifications:

• National Diploma in Mechanical, Industrial or Electrical Engineering
• Trade Test qualification – advantageous

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Key Responsibilities:

• Cost Management: Monitor production variances, manage waste, and optimize labor utilization to meet budget goals.
• People Development: Train and motivate your team, ensure effective resource utilization, and foster a culture of engagement and innovation.
• Health and Safety: Implement Safety Health, Environment and Quality (SHEQ) practices, conduct safety audits, and ensure compliance with regulations.
• Quality Control: Maintain food safety standards, manage quality processes, and address customer complaints.
• Production Efficiency: Ensure adherence to production plans, manage downtime, and participate in continuous improvement initiatives.

Minimum Requirements:

Experience:

• Minimum of 5 years’ experience in Production/Operations/Manufacturing Management within a unionized FMCG environment
• Minimum of 2 years’ experience in Total Productive Maintenance (TPM), World Class Manufacturing (WCM) or Lean manufacturing.

Education:

• National Diploma or BTech in Chemical Engineering/Operations Management or equivalent.

Additional Requirements:

• Ability to work shifts and overtime
• Solid understanding of production line functions
• Strong communication and interpersonal skills
• Proficiency in Microsoft applications
• SAP experience is advantageous

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Job Specification:

Key Performance Areas:

Health, Safety and Environment

• Adhere to, and ensure compliance by subordinates to the company safety policies and procedures.
• Assist with attainment and maintenance of relevant health, safety and environmental management system standards for processing, utilities and buildings.
• Ensure facilities and infrastructure are conducive to employee health and wellness.

Food Safety

• Adhere to, and ensure compliance by subordinates to FSSC 22000, AIB and ISO principles.
• Ensure site infrastructure and equipment are installed and maintained in such a manner that Food Safety is not compromised.
• Ensure standard of utilities and processing equipment is in line with Food Safety Standards.

Plant Availability and reliability

• Oversee all relevant maintenance activities for Creamer Packing lines and equipment.
• Ensure daily plant inspections are conducted to guarantee maximum uptime and quality.
• Communicate with the Operations team in the case of disruption due to breakdowns.
• Conduct relevant inspections and examinations for legal compliance and safety.
• Assist and oversee high-level breakdowns to ensure quick turnaround times.
• Conduct root cause analysis and provide recommendations to reduce downtime.
• Develop and maintain a problem-solving culture within the department (direct reports) through facilitating and sustaining root cause analysis practices.
• Ensure that the job card processes including monitoring, allocation, close-out and backlog are up to date.
• Assist with reviewing OEM recommended spares and identification and classification of critical spares.
• Participate in scoping and procurement of new plant equipment to ensure adherence to site Engineering standards.
• Workshop housekeeping, GMP and environmental compliance and related activities must adhere to relevant standards.
• Input into development and coordination of major shutdowns and communication with all relevant stakeholders, with main focus on execution of plan.
• Assist with planning of new installations, upgrades and modifications to the existing plant in a safe and effective manner.

Systems and reporting

• Assist with the Computerised Maintenance Management System, ensuring reliability and integrity of information.
• Report on asset care schedule compliance and artisan utilisation.
• Ensure compliance with all relevant procedures.
• Raising and closing out of NCR’s.

Management

• Lead millwrights, artisans
• Ensuring appropriate resources for departmental requirements.
• Assist with updating and implementation of skills matrix as well as coordination of training.
• Plan and control engineering tasks; allocate resources to activities; control labour scheduling; overtime and cost control for area of responsibility.
• Planning, scheduling, monitoring and evaluating of artisan tasks according to the CMMS (Asset care system).
• Ensure that labour allocation and hours of work are in accordance with the Basic Conditions of Employment and Labour Relations Act.
• Review completed job cards and approve.
• Hold 1 on 1 discussions and evaluate IPA’s with artisans.C

Minimum Requirements:

Experience:                                                                   

• Minimum of 5 years’ post-trade test experience in FMCG / Manufacturing environment with a focus on packing machine maintenance.
• Minimum of 3 years in a supervisory role
• Computer literacy (Microsoft Office).

Qualifications:

• Trade tested artisan at an accredited training facility.
• Millwright, National diploma, N6 or equivalent qualification highly advantageous.
• Continual professional development in maintenance management and engineering standards.

Additional Requirements:

• Knowledge and experience on Computerised Maintenance Management System (i.e. SAP, Shopware or similar).
• Experience in a powder packing machinery.
• Extensive knowledge and experience of packing equipment relative to packaging machinery is required.
• Sound knowledge and understanding of OHS Act legal compliance and statutory inspections.
• Ability to lead and supervisor contractors and suppliers.
• Must be prepared to work overtime, be on call outs and on stand-by duty.
• Must have your own reliable transport.

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Job Specification:

Key Performance Areas:

Cash control

• Perform cash desk function
• Cash control and banking processes are followed daily
• cash variances maintained
• Manual transactions accurately recorded 

Stock Control

• Stock management processes are followed daily
• Customer orders are followed up
• Weekly stock counts are conducted accurately
• Store room department in good condition
• Shoe pairing exercise is completed weekly 

Customer Service

• Provide excellent customer service
• Internal & external customer relationship building
• Maintain good customer relationships
• Product knowledge

Minimum Requirements:

Experience:                                                                                       

• Minimum 1 years’ retail experience 

Qualifications:

• Complete Matric/Grade 12 

Additional Requirements:

• Retail administration disciplines
• Stock & cash management
• Product knowledge
• Sales knowledge and selling skills
• Knowledge and understanding of policies and procedures pertaining to the cash desk, stockroom, admin and all other relevant policies
• Numerical ability 

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Job Specification:

Key Performance Areas:

• Monitor store ordering process, stock levels, and returns and take corrective action if required
• Monitor pricing and ensure mandate adherence
• Negotiate promotional activity
• POP implementation and negotiate ad-hoc display and space
• Check-in stock, expiry dates and ensure shelf health standards are maintained
• Address pricing and delivery issues
• Monitor forward share in relation to market share as well as the rate of sale
• Maintain customer and company records
• Complete price surveys timeously
• Update records of all company equipment and assets
• Communicate issues and provide solutions where possible
• Ensure adherence to store policies and procedures at all times
• Monitor and manage Merchandiser / Field Marketer and Sales Representatives' attendance and ensure registers are updated
• Confirm call cycles are followed and communicate changes to customers when needed
• Manage and plan leave for subordinates
• Prepare monthly payroll for Human Resources
• Conduct floor walks with Field Marketers, Merchandisers, and Sales Representatives
• Brief staff of all cycle priorities and ensure a clear understanding of objectives
• Develop staff by identifying training needs and providing on-the-job coaching if required
• Keep Regional Operations Manager up to date on conduct issues
• Staff management in line with company policy and procedures
• Conduct appraisals on field staff
• Set targets for subordinates by store by category in line with business unit objectives and strategy

Minimum Requirements:

Experience:

• At least 3 years of experience in a Sales Supervisor or Sales Manager role required
• Experience within FMCG dealing with retail and independent buying groups (wholesale)
• Management of people and teams
• Good understanding and implementation of Human Resources and Industrial Relations processes and procedures

Qualifications:

• Completed Matric / Grade 12 is essential
• A completed tertiary qualification (Business / Sales / Marketing / Retail) would be advantageous