Current Vacancies at AVI Limited

Job Specification:
Key Performance Areas:

General Human Resources Administration and Office Support

• Prepares relevant documentation in advance of appointments
• Attends to general requests and queries from internal and external customers
• Follow up on all referred queries and complaints to ensure they are dealt with and followed through
• Schedules necessary meetings, ensures meeting venues are prepared and appropriate equipment and meeting documentation is available
• Arranges transportation if required
• Prepares and distributes agendas, take and types minutes, gets approval for drafts, distributes to all relevant parties and ensures confidentiality
• Prepares and distributes internal and external correspondence for the HR department
• Addresses all general queries received from management and employees
• Assist the HR Officer with all payroll and administrative tasks

Performance Management and Appraisal Administration

• Follow up on performance agreements to ensure that they are submitted on time and create the relevant spreadsheet for reporting purposes
• Follow up on and maintain all reviewed staff performance agreements
• Save all Individual Performance Appraisals (IPA’s) and Personal Development (PDP’s) on the HR Drive
• Ensure that all new staff IPA’s are saved on the HR Drive and sent to the HR Officer timeously
• Schedule meetings with the HR Officer regarding any queries relating to IPA’s and PDP’s
• Provide all parties timeously with the relevant and accurate HR documentation with regard to performance management and appraisals

Benefits

• Address all general queries received from management and employees with regards to the company schare scheme
• Ensure all letters are issued to members of the Share Scheme, signed sheets are returned to Human Resources Shared Service (HRSS) Benefits team
• Arrange for all minutes to be signed, liaise with HR Officer and members for Agenda items
• Assist employees with the completion of medical aid and provident fund forms
• Capture all minutes during meetings and file for future reference
• Upload all share-point medical aid applications

IR Administration

• Organises training sessions for line managers where applicable to ensure thorough understanding of Industrial Relations (IR) policies
• Organises internal disciplinary hearings, appeals and grievance meetings by booking venues, arranging transport and refreshments, sending out notifications and taking minutes if required
• Files all minutes and other case documentation taken during disciplinary hearings to ensure ease of access
• Addresses all general IR queries received from management and employees
• Ensures all line managers returns a copy of sanctions issued to HR for endorsement, ensure HR Officer endorses each sanction before filing
• Provides all parties timeously with the relevant and accurate HR documentation

HRIS System Administration

• Addresses all general Human Resources Information Service (HRIS) system information queries received from management and employees
• Provides timeous monthly reports to HR Officer
• Provides staff with confirmation of employment letters, copies of payslips, service letters and visa letters

Employee Assistance Programmes (EAP) / Wellness Administration

• Assists the HR Officer and  / or HR Manager with the administration around the employee Wellness plan
• Addresses all general queries received from management and employees
• Provides all parties timeously with the relevant and accurate HR documentation around the Wellness programmes
• Assist line managers with farewell and retirement functions as and when required
• Compiles short description of employees working career for respective HOD for retirement / farewell functions

Minimum Requirements:

Experience:

• Minimum 2 years’ HR general administration experience

Qualifications:

• Grade 12
• Completed HR Diploma or equivalent

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Job Specification:
Key Performance Areas:

Stock keeping & Sorting

• Ensure delivered stock is sorted and placed in the correct bins provided
• Ensure tracking system is in place for accessibility of stock items
• Ensure all stock is logged on the SAP system

Administration

• Accept reservation orders from staff
• Print the reservation-order issue items to staff.
• Ensure that the reservation-order matched what was picked and sign off once accepted.
• Create purchase requisitions to ensure sufficient stock values according to SAP min/max quantities.
• Housekeeping- Ensure stores oil store and redundant stores clean and neat at all time.
• Sorting and filling of all completed reservations.

Safety, Security and Environmental Effectiveness

• Adhere to all aspects of Safety, security and Health policies and procedures of the Company
• Adhere to all housekeeping and PPE policies of the Woodstock Factory
• Ensure all work carried out in a safe and effective manner

Minimum Requirements:

Experience:

• Minimum of 2-3 years’ experience within a Warehouse or Supply Chain operations environment

Qualifications:

• Grade 12
• Minimum NQF 6 Stores and Warehouse

Additional requirements:

• Experience of working on SAP

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Key Responsibilities:

Inventory Management:

• Oversee stock receipt, movement, and issuing.
• Ensure First In First Out (FIFO), stock rotation, and accuracy on SAP and Buhler systems.
• Conduct cycle counts and monthly stock takes.
• Collaborate with buyers and production teams to maintain material availability.

Safety and Hygiene:

• Enforce safety, housekeeping, and food safety standards.
• Ensure compliance with audits and maintain a clean working environment.

Team Leadership:

• Train, develop, and motivate your team.
• Manage performance, attendance, and adherence to IR procedures.

Administration and Compliance:

• Maintain accurate stock records, prepare reports, and manage audits.
• Ensure compliance with all policies and procedures.

Requirements

• Experience: Previous experience in food manufacturing, inventory, and stores management.

Qualifications:

• Supply Chain, Logistics, or Inventory Management qualification.
• SAP experience is essential.
• Valid driver’s license

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Job Specification:
Key Performance Areas:

• Conduct a continual oversight on the condition of the fleets winches and hydraulic systems and also of the propulsion gearboxes.
• Conduct quality control oversight over all contractor repairs and services on winches and propulsion gearboxes.
• Function as the I&J Engineering representative with all contractors undertaking any winch or propulsion gearbox repairs at the I&J Trawling Division (CTF).
• Advise on the effectivity and periodicity of the preventive maintenance tasks administered by the CTF Planning Department on the winches / marine gearboxes.
• Verify all service reports generated by any repair work undertaken are correctly completed and comprehensive.
• Planning of repairs and conduct of preventative maintenance tasks on winches / marine gearboxes.

Minimum Requirements:

Experience:

• Minimum of 10 years working in a marine / mechanical repair environment
• Detailed knowledge and experience across all winch and gearbox machinery fitted onboard the I&J fleet / vessels

Qualifications:

• Grade 12 / Matric
• Minimum N6 Mechanical Engineering Diploma
• Trade Test – Qualified Fitter

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Job Specification:
Key Performance Areas:

• Support the Trade Marketing Manager with the development and execution of Trade Promotional plans and new product launches in order to deliver desired brand and business results.
• Management of Merchandising Units in the 3rd Party warehouse and Indigo distribution centre.
• Responsible for all colour cosmetic unit installation in retailers.
• Responsible for booking all 3rd Party trade support activity planned by Trade Marketing
• In-store POS placements, Promoter bookings and YARDLEY Glam Squad to mention a few.
• Responsible for delivery of all information required for a new product listing - Customer product listing documents via the consultant, National product development, Trade Launch Kits and SILO (company library)
• Support the Trade Marketing Manager in the preparations for sales cycle brief meetings, customer trade shows and beauty consultant training events.
• Responsible for co-ordinating and delivery of all customer broadsheet and OMNI artwork as planned by Trade Marketing and Key Accounts
• Responsible for uploading Capex and raising all department purchase orders (PO’s) with support for overall budget management
• Provide & support merchandising project leaders with key administration responsibilities
• Co-ordinate New store opening (NSO) / Revamp store dispatches with permanent merchandise project leader / warehouse team
• Responsible for general office administration

Minimum Requirements:

Experience:                                                                  

• Minimum 2-3 years’ experience in Brand, Trade Marketing or Shopper Marketing or similar environment

Qualifications:

• Grade 12 / Matric
• Marketing or Media qualification

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Job Specification:
Key Performance Areas:

Project Management

• Ensure projects are completed on time and within scope and budget of the business.
• Ensure efficient project close off, by reduction of delays within the project scope.

Vessel Maintenance and Equipment

• Ensure all vessels operational time is kept to a minimum due to maintenance and or failures.
• Ensure that the number of unexpected down time, breakdowns or failures due to poor planning is kept below 5 incidents per year.

Resources and Team Management

• Ensure that the team’s overall productivity is in line with optimised consistent and efficient project planning.
• Ensure the Technical team compliance is updated with best practices and that training is completed with no deviations.

Safety and Compliance

• Adhere to total compliance of all safety and risk protocols at sea or on shore.
• Up keep of 100% vessel and project compliance to all legal, regulatory and industry standards.

Planning

• Constant improvement and utilisation of manpower, equipment and materials within projects.
• Constant improvement on the down time per vessel.

Innovation and Sustainability

• Ensure the planned technology upgrades, example mechatronics systems are successfully implemented.
• Reduction in Capex and other spend across vessels and operations.
• Improvement and adherence to environmental standard and sustainable fishing

Minimum Requirements:

Experience:

• Minimum of 5 years as Marine Project Manager
• Minimum of 5 years as a superintendent marine engineer in commercial shipping or comparable position in a shipyard

Qualifications:

• Bachelor’s degree in mechanical /mechatronic Engineering
• Marine Engineering Class 1 Unlimited

Additional Requirements:

• Knowledge of SAP PM with at least 5 years’ experience

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Job Specification:
Key Performance Areas:

Project Planning

• Determine the project scope of work
• Determine the budget and communicate to various internal stakeholders
• Submit tender documentation to the various potential service providers
• Evaluate quotes for completeness, accuracy and cost
• Liaise with the procurement department to allocate the winning tenders
• Draw up a project plan
• Do a stakeholder analysis
• Setup a Quality control Process (QCP) for the evolution, where required
• Assist the Adaptive Customer Management (ACM) to setup the project commissioning checklist

Project Execution

• Drive the take on meeting with various contractor stakeholders
• Attend daily project update and planning meetings
• Submit a daily status reports on project costs and schedule
• Control the coordination of the work schedule
• Manage the allocated project team assets
• Liaise with ACM on QCP / maintenance items, where required
• Ensure the sign off on relevant QCP documents
• Sign on any approved variation orders – communicate the deviation of costs as it arises
• Re-commissioning all systems on boards with a commission checklist

Project Close off

• Ensure all commissioning and documentation is in place
• Records of QCP and final costs to be captured and submitted
• Sign off stakeholders, where relevant
• All contractors payed and work closed off with delivered submission of a consolidated project report service reports

Minimum Requirements:

Experience:

• 3 Year Project Management in Ship Repair Business
• 4 Year in Marine Engineering Project Management would be advantageous

Qualifications:

• National Technical Certificate in Mechanical Engineering or Marine Engineering Certificate Class 2 Unlimited
• Degree or Diploma in Mechanical Engineering would be advantageous
• Certificate in Project Management, Marine Engineering would be advantageous
• Certificate in Marine Engineering

Additional Requirements:

• Required to travel to sites and to work extended hours when required

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Key Performance Areas:

Operational Management:

• Develops and implements short, medium and long-term plans within the parameters of the Company and Safety objectives to achieve optimal vessel availability, utilisation, and performance.
• Co-ordinates all functions regarding the fleet like shore operations, resources, marine, security and safety to ensure optimal integration of fleet systems and processes.
• Sets process output objectives for area of accountability in line with Company goals to execute the catch plan as to maximise profitability.
• Co-ordinates fleet operational systems and schedules to achieve safety, reliability and availability objectives by:
• Co-ordinating the fleet operational management programme to achieve optimal fleet availability.
• Reviewing engineering availability and service levels and to maintain and raise standards.
• Ensuring optimisation of fleet fishing equipment cost efficiency in respect of major replacements repairs and overhauls.
• Identifies scopes, justifies, and manages required capital projects, with Fleet Technical Manager.
• Forecasts increases / decreases to manpower requirements and deployment to achieve optimum utilisation of resource and productivity objectives.
• Co-ordinates and manages working cost budget for area of accountability.

Fleet Management

• Improves the effectiveness and efficiency of fleet processes and systems by:
• Identifying and implementing world class practices in fleet management.
  Continuously examining the appropriateness of existing systems and processes against the possibility of improved efficiency benchmarked against world best practise.
• Analysing fleet catch trends and managing utilising all available resources to ensure optimal fleet utilization and direction to ensure optimum catch mix to maximize profit.
• Ensure that the fleet stays abreast with latest developments related to fishing gear and technology.

Compliance and Safety:

• Manages safety, loss control and good housekeeping programmes to achieve objectives by:
• Monitoring and checking correct interpretation and compliance of all subordinates with all statutory legislation, safety and security regulations and company policies and procedures.
• Ensuring that safety inspections, investigations and the implementation of corrective actions are carried out where necessary, to maintain and if necessary, raise standards.
• Plans, implements, manages, and controls projects to meet anticipated operational requirements.
• Plan and implements programs to reduce the DIFR (Disabling Injury Frequency Rate)
• Manages the company Safety Management System (SMS)

Manages and controls human resources for optimum utilisation by:

• Setting individual and team goals to support unit objectives.
• Directing subordinates to achieve individual and team objectives.
• Assessing subordinate performance and implementing corrective measures where necessary.
• Identifying the training and development needs of subordinates and implementing them.
• Developing and implementing career and succession plans to increase section and individual effectiveness.
• Support company EE and AA targets by appropriate recruitment and career development.

Logistical Coordination:

• Ensure effective succession planning and career development for fleet and safety staff.
• Determine and co-ordinate relevant training for marine and safety staff by keeping an up to date fleet needs analysis.
• Monitors training standards of marine and safety training by liaising with local and international training establishments, ensuring world class standards.
• Prepares internal and external marine and safety audit schedule and surveys and organises the execution thereof and follows up on findings, recommendations, and other corrective actions.
• Co-ordinates and leads the management audits of the vessels.
• Liaises, consults, and negotiates with government departments, non-government organisations and port authorities on marine and safety matters and other statutory requirements.
• Leads the investigation team for major and minor incidents and reports to the relevant authorities.
• Manage Operations Centre.
• Ensure that all vessels documentation is up to date - pilots’ exemption, eye site, transire and safety certificates.

Minimum Requirements:

Experience:

• Minimum of 5 years in a Senior Marine Managers position or Master / Fleet Manager
• Experience working on fishing vessels or in the maritime industry
• Familiarity with vessel maintenance, navigation, and fishing techniques
• Management experience, preferably in the fishing or maritime industry

Qualifications:

• Bachelor's degree in Maritime Studies, Fisheries Management, Business Administration or similar
• Certificates in marine operations, navigation or fisheries science is advantageous

Additional Requirements:

• Fishing Vessel Captain's License – advantageous
• Current Safety Certifications - First aid and sea survival training.
• Certificates related to handling hazardous materials or refrigerated storage - if applicable
• Knowledge of international and local fishing laws and maritime safety standards

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Job Specification:
Key Performance Areas:

• Repairs and maintenance on ammonia refrigeration equipment.
• Repairs and maintenance on refrigeration equipment other than ammonia.
• Repairs and maintenance on Spiral freezers as well as plate freezers.
• Repairs and maintenance on ice plant and slurry ice makers.
• Repairs and maintenance on minor electrical installations.
• Install parts such as compressors, motors, condensers, evaporators, filters, switches, controls and gauges.
• Install, rebuild, replace or repair fans, motors, thermostats, fuses, filters, bearings, valves, controls, gaskets and other equipment as necessary.
• Maintain related records concerning time, labour and materials; maintain log of tasks performed and write reports as required.
• Test non ammonia systems for leaks and then fill them with refrigerant according to relevant standards and regulations.
• Conduct regular preventive maintenance inspections of refrigeration units, isolated heating and ventilating units, including, gas and electrically operated air-conditioning equipment, and make necessary adjustments or repairs; service and repair evaporative coolers.
• Operate a variety of hand and power tools, welder torch, vacuum pump, test equipment utilized in the trade and a motor vehicle; maintain equipment in an effective and safe working condition; maintain parts and tool inventory.

Minimum Requirements:

Experience:

• 5 years’ practical refrigeration experience with Ammonia gas

Qualifications:

• Completed Grade 12 / Matric / NQF level 4
• Refrigeration Trade Test
• Safe handling of Refrigerants – Category B (Ammonia Refrigeration Practitioner/ Air Conditioning & Refrigeration Practitioner)