Current Vacancies at Bidvest International Logistics

Job Purpose    

• To ensure that the management of assets is in accordance with company policy and cashbook / general ledger tasks are processed with due diligence and care, reporting any findings and concerns back to the Assistant Financial Manager.

Qualifications & Experience    

• Matric.
• Minimum of two years’ work experience in a Finance role.
• Relevant finance diploma or degree would be beneficial.
• Previous work experience in a Logistics environment would be beneficial.
• General understanding of asset management.
• Strong knowledge of the VAT act.

Key Responsibilities    
FIXED ASSETS

• Review and obtain approval of capex application and completion of related capex orders.
• Review Capex invoices before processing of payment.
• Vote registers to be maintained and updated.
• Prepare take on forms for processing on the asset register, ensuring correct description, Cost, residual value, depreciation and Wear and tear rates.
• Prepare scrapping and disposals forms for processing on the asset register, ensuring correct disposal values and offers are in line with company requirements.
• Review and obtain approval of scrapings and disposals and ensure valid business reasons are listed and understood.
• Prepare WIPS recon and ensure validity of entries.
• Ensure fixed asset clearing account is cleared monthly.
• Follow up and query resolutions in a proactive manner.
• Perform Support team asset verifications.

CASH BOOK / GENERAL LEDGER

• Reconciliation of the Cash book.
• Preparation of Petty Cash and Main Bank Recons.
• Preparation of selected Balance sheet recons/movement recons and clearing of queries.
• Quality check support services supplier invoices for validity and accuracy.
• Allocation of courier costs to the various facilities.
• Collate and batch all supplier invoices as received for Support Services and follow up accordingly on any related queries.
• Ensure that invoices that are authorised will be paid in accordance to terms, or the last day of the month, if 30 day terms.
• Preparation of expense accruals journal for support services.
• Ensure the Interbranch account is cleared and invoices allocated to the correct departments.
• Preparation of expense claim reallocations where necessary.                                                                                 

GENERAL DUTIES

• Month end closure - preparation of journals for support services and the balance sheet.
• Claims - Preparation of Insurance Invoices and Cash book Receipts.
• Issuing of Order books to the various facilities as and when required.
• Have a thorough knowledge of the facilities and services offered by the Finance Department and to provide support to facilities where necessary.
• Maintain confidentiality of data/reports.
• Perform all related filing/archiving and ensuring that the filing room is kept neat at all times.
• To maintain at all times, the highest standard of professionalism, appearance, and social skills, according to the company policy.
• Attend training as and when required.
• Be available to work overtime if required.
• Assist with Ad hoc projects/ Management / Auditors' requests as and when required.
• Completion of tasks in accordance with company procedures and highlight any areas of improvement to management.   

Skills & Competencies    

• Intermediate level of competency with regards to Microsoft Excel.
• Strong communication skills.
• Accounting knowledge.                                                                                             
• Ability to multitask and work under pressure.
• Attention to detail is of high importance.

Closing Date    
2023/07/17

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Job Purpose    

• Bidvest International Logistics is looking to employ a Learnership Specialist to ensure the effective and efficient operation of all learnerships and compliance within the department, which includes the management, administration, planning, coordination and reporting of activities and processes in relation to learnerships, bursaries and regulatory requirements.
• The successful incumbent should have at least 5 years experience within a learnership space in a medium to large organistation. 

Qualifications & Experience    

• National Diploma or degree in Human Resource Management or a National Diploma in Occupational Directed - Education Training and Development            
• A Registered SDF will be highly advantageous           
• Minimum 5 years experience as a Learnership Specialist within a medium to large organisation
• Equivalent working experience of 10 years in a similar environment

Key Responsibilities    

• Administration, coordination and project management of all learnership programmes            
• Participate in learner selection and recruitment for the learnership programs            
• Ensure learnership and bursary information is accurately captured and readily available for compilation of monthly reporting, skills development, employment equity and BBB-EE reporting            
• Ensure learnership and bursary documents are accurately filed and maintained both manually and electronically            
• Reconciliation of bursaries and bursary agreements
• Administration of all TETA related activities (track DG progress and prepare reports for TETA activities, ensure all learners are enrolled on TETA database)            
• Ensure payment of invoices are in line with organisational financial policies and procedures            
• Recommendation of training providers in line with compliance requirements            
• Obtain and maintain accurate records relating to service providers            
• Assist and support the Learning and Development Manager with general training queries and requests            
• Assist employees with LMS related enquiries            
• Co-develop WSP/ATR submission to TETA            
• Orientation and Onboarding of learners, assessors and moderators onto the eLearning platform            
• Track the monthly submission of learner logbooks, attendance registers, assessments and progress reports            
• Monitor the learners progress and take remedial action when required            
• Ensure that external Assessors and Moderators have the required learner and programme information timeously            
• Ensuring TETA requirements are timeously met (External Moderations, Application for Discretionary Grants, Enrolement of learners)  
• To ensure that all BU Managers are familiar with the value added by the BIL Academy to the business and to promote a culture of learning within BIL            

Skills & Competencies    
Knowledge:      

• Strong understanding of the Skills Development legislation    
• Expert knowledge and understanding of SETA Legislative requirements for Learnerships/Discretionary Funding            
• BBBEE/EE knowledge and monitoring            
• Experience with eLearning platforms and digital learning            
• Management of Unemployed Learners            
• Experience in Learnership monitoring and tracking            
• Management of External Stakeholders (Assessors, Moderators, Training providers et al)            
• Processing and control of invoices for services rendered            
• Expert understanding of Assessor/Moderation concepts and procedures      

 Skills      

• Ability to communicate fluently both verbally and in writing            
• Ability to work in a team in achieving agreed objectives            
• Ability to create rapport at all levels in different divisions            
• Organising skills-documentation and electronic records            
• Ability to use Microsoft Office (Excel, Word, PowerPoint) at an expert level            
• Strong financial acumen            
• Good project management skills
• Dead line driven

Closing Date    
2023/07/31