Current Vacancies at TMF Group

About the role

This position will be a key function in the Global Sales Operations team, supporting and coordinating the induction program for our new joiners in Global Sales. In this role the Sales Induction Executive will be the key in preparing and executing the induction program to support the effective and successful induction of new team members in the Global Sales Team.

You will also be expected to take ownership of providing access to our sales tools, keeping the org charts and distribution lists up to date. The role will report into the Sales Effectiveness Manager and offers opportunity to work in a modern, data driven environment. This position can offer many development opportunities to build strong relationships with multiple stakeholders across several teams.

Key Responsibilities

• Work with Sales Effectiveness Manager on all the activities within the Global Sales Induction Program;
• Coordinate and organize all activities for the new joiners within the Induction Program including access to the main tools and resources;
• Create personalized agendas for the new colleagues, monitor and review the progress and make adjustments to the training program, as necessary;
• Work with the hiring managers of the new joiners on buddy assignments;
• Partners with stakeholders on maintaining the org chart and distribution lists for Global Sales;
• Continuous inspection on data quality for global contact list, provides accurate information during the update cycles;
• Contribute to continuous process improvement initiatives around our Induction program, including simplification of processes and drive continuous improvement to optimize productivity;
• Participate in the leavers management process by completing the assigned activities;
• Review and maintenance of training materials to ensure accuracy and that they are in line with expectations;
• Collaboration with the TMF Business Academy and utilize learning and development tools to ensure all relevant materials are accessible to new joiners;
• Ability to deliver presentations and programs effectively;
• Maintenance of induction and training kits, sites, materials etc.

Critical Competencies for Success

• Proactive, problem-solving personality;
• Organized, with good time management skills;
• Growth mindset, seeking to optimize processes by understanding the desired business outcome;
• Ability to oversee multiple tasks and manage conflicting priorities within tight deadlines;
• Strong team player with proven ability to build trust and be highly credible across levels of organization with strong sense of ownership.

Skills and Experience

• 5+ years of working experience, ideally in multinational environment;
• 2+ years in a training focused role;
• Intermediate to advanced skills in Excel and PowerPoint;
• Professional certification in learning & development, HR, change management, or coaching is a plus;
• Excellent interpersonal, communication, and relationship-building skills, proficient in spoken and written English;
• Proactive in self-development, who is able and willing to learn from experience, continuously acquire new skills and knowledge;
• Self-motivated and able to collaborate to get results.

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KEY RESPONSIBILITIES

• Responsible for meeting payroll compliance requirements via accurate, complete and timely processing of weekly, fortnightly and monthly payrolls, remittances and filings with appropriate tax authorities/pension providers as required and payments to employees
• Supervises and allocates tasks to junior colleagues whilst maintaining overall responsibility for task accuracy and completeness, keeping line manager updated as appropriate.
• Responsible for meeting the indicated deadlines for each allocated client task;
• Performing tasks in compliance with company policies relating to payroll to ensure requirements are followed consistently and in full for each payroll cycle;
• Performing tasks in compliance with employment legislation, data protection and control risk within payroll function;
• Being the primary day to day contact for payroll audits, Central Statistics Office and other requirements.  Responsible for answering audit queries and analysis at year-end and preparation of all monthly and annual statutory returns as required;
• Responsible for processing, payment, reconciliation and reporting of benefits (e.g. Health Insurance, Pension, Share Awards etc.) as required
• Providing administrative support for management of payroll and benefit issues and accurate record keeping.
• Perform standard defined tasks to on board new clients;
• Identify out-of-scope service and providing respective information to the team leader/manager
• Keeps up to date with changes in local payroll and tax legislation
• Escalates any concerns to line supervisors or line manager in a timely manner
• Uses TMF’s payroll software effectively
• Maintains relevant databases, client records and other tracking tools as required
• Provides administrative support to the payroll team as required
• Attends client meetings as required
• To undertake any other duties as reasonably expected for the role

Candidate Profile

• Degree or diploma in finance or related field
• Ideally a minimum of 3 years’ experience in a client payroll position 
• Excellent communication skills required
• Attention to detail
• Ability to lead by example and set best practice

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JOB PURPOSE

Required to support the company secretarial team in processing TMF's annual compliance and simple transactions as well as all associated administrative tasks.  Support and work with less and more experienced colleagues ensuring an efficient, professional a high-quality service is provided to the client in an accurate and timely manner.

KEY RESPONSIBILITIES

• Responsible for accurate, complete and timely processing of annual compliance
• Responsible for meeting the indicated deadlines for each allocated client task
• Completing tasks in compliance with company policies relating to company secretarial requirements consistently and in full for each annual compliance deliverable
• Performing basic tasks in compliance with company legislation, data protection and control risk within company secretarial function
• Uses TMF's company secretarial software effectively
• Maintains relevant databases, client records and other tracking tools as required
• Perform basic standard defined tasks to on-board new clients
• Keeps up to date with changes in local company legislation
• Participates in projects when required to do so
• Provides administrative support to the company secretarial team as required
• Attends client board meetings as required
• To undertake any other duties as reasonably expected for the role

KEY REQUIREMENTS

• Experience in a fast paced, high volume company secretarial position preferable
• Detailed  knowledge  of basic company secretarial transactions and annual compliance
• Resourceful, independent and strong problem-solving abilities
• Ability to articulate and communicate with clients in a concise and professional manner