Fresh Jobs at Apex Group

The Role & Key Responsibilities: 

• Coordination with Senior Management in SA and Jersey to assist and coordinate workflows and planning for the team;
• Ensuring the team has a strong structure as it grows and that roles are responsibilities are clearly defined and agreed;
• Assisting the team with new structure and client take on;
• Participate with and take responsibility for client care focus and take lead CRM for certain clients;
• Ensuring that the client service delivery of the team is carried out to the highest level, driving deadline delivery and ensuring in adherence with client specific and Apex procedures;
• Review of Company Secretarial and administrative work done by team as appropriate;
• Providing technical support to the team;
• Joining client calls;
• Dealing with intermediaries;
• Encourage strong cross country relationships with teams and maintain relationships with other jurisdictions ensuring feedback is received on performance of team members;
• Assist with billing cycle (reviewing timesheets, reviewing invoices raised and ensuring aligned to fee reviews, WIP analysis, ensuring debtors are collected);
• Reviewing transaction documentation where necessary;
• Support with on-boarding of new investors/clients for the AML process;
• Pro-actively embed adherence of all operational frameworks within your teams by enforcing operational discipline through repeated use of procedures and checklists;
• Identify team training needs and arrange training sessions as appropriate;
• Maintaining oversight of day-to-day operations of team portfolio’s and ensuring all team members respond to clients' queries in a timely manner;
• Attendance when required at client board meetings and the subsequent drafting of complex minutes;
• Taking the lead on internal projects where required;
• General daily tasks of the team include but not limited to; payments, transactions, CoSec, Corp Gov, Board packs, client & investor communications, billing, AML/DD/KYC, reviews, FATCA, CRS.

Skills Required:

• Professional qualifications – LLB, BCom LLB.
• Admitted Attorney is relevant for the position;
• Post articles experience and strong administrative skills;
• Hold a professional qualification such as ICSA, CSSA or equivalent;
• 7 years of relevant industry/specialist experience in administration of trusts and working with corporate entities;
• High level of integrity and trust with confidential information;
• A proven record of commitment to professional and client services excellence;
• A minimum of 5 years trust or funds experience in a professional environment;
• Knowledge of offshore regulatory requirements;
• Proficient user of Microsoft Office suite;
• Support the company in delivering excellent service;
• Impeccable written and oral communication skills;
• Excellent organizational and prioritizing skills;
• Motivated and driven;
• Excellent attention to detail and high levels of accuracy;
   

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The Role

• To liaise with and support the Client Directors and Assistant Client Directors in Jersey with the administration and management of their portfolios of trust structures and other corporate entities, in accordance with the relevant documentation and all new and amended legislation, case law and practice regulations.

Key Responsibilities:

• Building a detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members;
• Work with team manager, client directors and assistant client directors to ensure the planning, coordination and completion of all regulatory obligations and client agreed deliverables within strict deadlines for the portfolio of entities are met;
• Assist with arranging income and capital distributions to beneficiaries and to correctly document the same;
• Check if tax calculations have been done and are on record;
• Maintain and monitor diary notes and workflows;
• Prepare and maintain accurate trust and entity summaries;
• Deal with the termination/exiting of trusts and other corporate entities;
• To ensure service delivered meets company policy and/or service level agreement;
• Participate and provide support to all new business activities;
• Contribute to any relevant tasks arising out of on-going projects;
• Ensure that the client information is accurate at all times;
• Provide accurate and timely monthly reports of key management information to Management or as required;
• Manage and supervise a number of administrators and trainee administrators who would typically be studying towards professional qualifications and oversee and review team adherence to internal policies, controls and systems, including meeting any internal deadlines;
• Review minutes/records prepared by administrators and trainee administrators;
• Act as point of contact with client directors, assistant client directors and intermediaries such as lawyers, auditors, bankers and investment managers as required;
• Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts;
• Build key relationships with client directors and assistant client directors in Jersey, ensuring the team responds swiftly to requests and manage expectations;
• Contribute to the overall management of the team and business;
• Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior management promptly;
• Ensure that all compliance and mandatory training is completed within required timescales;
• To act in accordance with all legal and regulatory requirements affecting the Company and ensuring that actions comply with both departmental procedures and this job description.

Skills & Experience:

• Professional qualifications – LLB, BCom LLB and Admitted Attorney.
• 5 years of relevant industry/specialist experience in administration of trusts and working with corporate entities such as companies;
• Has sound technical knowledge of their respective field;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand various jurisdictions legal and regulatory requirements, over time;
• Act as a point of contact with internal or external stakeholders;
• The jobholder will be required to assist in the administration of various portfolios of corporate entities;
• and requires a combination of accounting, taxation, legal, investment, and commercial experience;
• Ability to motivate and influence a team;
• High level of managerial skills;
• Should be fluent in English and attend to all correspondence in English.

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The Role

• To liaise with and support the Client Directors and Assistant Client Directors in Jersey with the administration and management of their portfolios of trust structures and other corporate entities, in accordance with the relevant documentation and all new and amended legislation, case law and practice regulations.

Key Responsibilities:

• Building a detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members;
• Work with team manager, client directors and assistant client directors to ensure the planning, coordination and completion of all regulatory obligations and client agreed deliverables within strict deadlines for the portfolio of entities are met;
• Assist with arranging income and capital distributions to beneficiaries and to correctly document the same;
• Check if tax calculations have been done and are on record;
• Maintain and monitor diary notes and workflows;
• Prepare and maintain accurate trust and entity summaries;
• Deal with the termination/exiting of trusts and other corporate entities;
• To ensure service delivered meets company policy and/or service level agreement;
• Participate and provide support to all new business activities;
• Contribute to any relevant tasks arising out of on-going projects;
• Ensure that the client information is accurate at all times;
• Provide accurate and timely monthly reports of key management information to Management or as required;
• Manage and supervise a number of administrators and trainee administrators who would typically be studying towards professional qualifications and oversee and review team adherence to internal policies, controls and systems, including meeting any internal deadlines;
• Review minutes/records prepared by administrators and trainee administrators;
• Act as point of contact with client directors, assistant client directors and intermediaries such as lawyers, auditors, bankers and investment managers as required;
• Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts;
• Build key relationships with client directors and assistant client directors in Jersey, ensuring the team responds swiftly to requests and manage expectations;
• Contribute to the overall management of the team and business;
• Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior management promptly;
• Ensure that all compliance and mandatory training is completed within required timescales;
• To act in accordance with all legal and regulatory requirements affecting the Company and ensuring that actions comply with both departmental procedures and this job description.

Skills & Experience:

• Professional qualifications – LLB, BCom LLB and Admitted Attorney.
• 5 years of relevant industry/specialist experience in administration of trusts and working with corporate entities such as companies;
• Has sound technical knowledge of their respective field;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand various jurisdictions legal and regulatory requirements, over time;
• Act as a point of contact with internal or external stakeholders;
• The jobholder will be required to assist in the administration of various portfolios of corporate entities;
• and requires a combination of accounting, taxation, legal, investment, and commercial experience;
• Ability to motivate and influence a team;
• High level of managerial skills;
• Should be fluent in English and attend to all correspondence in English.

go to method of application »

The Role & Key Responsibilities: 

• Coordination with Senior Management in SA and Jersey to assist and coordinate workflows and planning for the team;
• Ensuring the team has a strong structure as it grows and that roles are responsibilities are clearly defined and agreed;
• Assisting the team with new structure and client take on;
• Participate with and take responsibility for client care focus and take lead CRM for certain clients;
• Ensuring that the client service delivery of the team is carried out to the highest level, driving deadline delivery and ensuring in adherence with client specific and Apex procedures;
• Review of Company Secretarial and administrative work done by team as appropriate;
• Providing technical support to the team;
• Joining client calls;
• Dealing with intermediaries;
• Encourage strong cross country relationships with teams and maintain relationships with other jurisdictions ensuring feedback is received on performance of team members;
• Assist with billing cycle (reviewing timesheets, reviewing invoices raised and ensuring aligned to fee reviews, WIP analysis, ensuring debtors are collected);
• Reviewing transaction documentation where necessary;
• Support with on-boarding of new investors/clients for the AML process;
• Pro-actively embed adherence of all operational frameworks within your teams by enforcing operational discipline through repeated use of procedures and checklists;
• Identify team training needs and arrange training sessions as appropriate;
• Maintaining oversight of day-to-day operations of team portfolio’s and ensuring all team members respond to clients' queries in a timely manner;
• Attendance when required at client board meetings and the subsequent drafting of complex minutes;
• Taking the lead on internal projects where required;
• General daily tasks of the team include but not limited to; payments, transactions, CoSec, Corp Gov, Board packs, client & investor communications, billing, AML/DD/KYC, reviews, FATCA, CRS.

Skills Required:

• Professional qualifications – LLB, BCom LLB.
• Admitted Attorney is relevant for the position;
• Post articles experience and strong administrative skills;
• Hold a professional qualification such as ICSA, CSSA or equivalent;
• 7 years of relevant industry/specialist experience in administration of trusts and working with corporate entities;
• High level of integrity and trust with confidential information;
• A proven record of commitment to professional and client services excellence;
• A minimum of 5 years trust or funds experience in a professional environment;
• Knowledge of offshore regulatory requirements;
• Proficient user of Microsoft Office suite;
• Support the company in delivering excellent service;
• Impeccable written and oral communication skills;
• Excellent organizational and prioritizing skills;
• Motivated and driven;
• Excellent attention to detail and high levels of accuracy;

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Role summary: 

• We are seeking a Senior Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of an Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Key responsibilities:

• Provide daily support and guidance to junior members of staff, providing on the job training and acting as first reviewer of work produced;
• Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation;
• Ensure minute logs are maintained accurately and updated in a timely manner as required;
• Lead training sessions to other members of staff on topics as agreed with Assistant Manager;
• Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times;
• Telephonic attendance at board meetings and first review of minutes following quarterly board meetings;
• Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs;
• Ensure actions noted in board meetings are completed in a timely manner;
• Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines;
• Manage billing process on agreed clients and identify opportunities to bill outside of client’s fee agreement;
• Assist with the co-ordination of reoccurring and ad-hoc projects, requiring input from the Debt team and ensure completion in line with pre-agreed deadlines;
• Act in the best interests of the division by supporting team members.

Skills / experience:

• Holding or studying towards a professional qualification such as ICSA, CSSA or equivalent;
• Minimum of 3 years’ experience in a Company Secretarial or fund administration role;
• Minute writing experience;
• Proficient user of Microsoft Office Suite;
• Excellent interpersonal skills, experience in supervising others preferable, but not essential;
• Experience operating in a team environment;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand Luxembourg’s legal and regulatory requirements, over time;
• Acquire an understanding of Private Debt through continuous professional development;
• Motivated and driven.

go to method of application »

• We are seeking an Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of a Senior Administrator and Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Jersey Company Law.

The Role & Key Responsibilities: 

• Organisation and attendance of board meetings;
• Drafting of minutes following board meetings;
• Ensure relevant filing deadlines are met;
• Maintain statutory records such as Register of Directors and Register of Members;
• Take responsibility for updating minute logs, director's attendance registers and action point logs;
• Ensure relevant actions following board meetings are completed on a quarterly basis;
• Develop a relationship with clients and understand their requirements;
• Develop a relationship with intermediaries that provide services to the client and understand their involvement in client structure;
• Preparation of payments and following through on their successful completion;
• Collation of Client Due Diligence (CDD) and developing an understanding of relevant Anti-Money Laundering (AML) requirements;
• Preparation of documentation for signature;
• Ad-hoc administrative tasks as required.

Skills Required:

• Academic background with desirable qualifications is relevant for the position; BCom or LLB degree;
• A minimum of 2 years’ experience in a professional environment, with a preference for financial services or law;
• Experience in a highly deadline driven environment;
• Previous minute taking skills advantageous;
• Working knowledge of Microsoft Office (word, excel and outlook);
• A basic understanding of AML requirements;
• A working knowledge of Company Law and Corporate Governance advantageous;
• Excellent communication skills, both written and verbal;
• Excellent organisational skills;
• Excellent attention to detail and accuracy;
• Ability to obtain data from a number of sources and interpret accordingly;
• Ability to work in a team environment, including with colleagues in other jurisdictions.

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Description 

• The successful applicant’s primary responsibility will be to perform the accounting functions and the related reporting deliverables of our PERE clients in line with the relevant service level agreements. Additionally, the successful applicant will assist the Team Leader with certain review functions and provide training and guidance to accountants.

 Job specification 

• Responsible for the timely delivery of all investor communication and reporting, in line with the agreed SLA’s and fund documentation
• Respond to and resolve investor queries, with the assistance of the team leader where needed
• Manage / facilitate investor transactions, such as capital calls and distributions.
• Perform the accounting for investor related transactions.
• Obtain an in-depth understanding of the client’s fund documentation and requirements.
• Assist with fund payments.
• Perform the primary fund accounting functions for a portfolio of allocated funds. This includes, but is not limited to:
• Cash book processing & preparation of bank reconciliations
• Accounting for standard monthly/quarterly expense and income related journals in line with supporting documentation
• Calculation of performance fees carried interest and equalization as required by fund documentation. 
• Collation and verification of information from 3rd parties
• Accounting for investment transactions, including but not limited to:
• Review of investment documentation and providing accounting guidance (where applicable)
• Loading deal static data onto the system
• Calculation of investment IRR
• Review investment valuations
• Accounting for investment related transactions
• Timely calculation and delivery of the fund NAV
• Take responsibility for the preparation and timely delivery of the agreed reporting pack for a portfolio of clients, within agreed timeframes together with any supporting schedules.
• Preparation of the annual financial statements, and any other required reports, in line with IFRS, Lux GAAP or other accounting standards as applicable
• Preparation of the annual audit file for the auditors
• Take responsibility for managing the audit process on behalf of a portfolio of allocate clients, including, but not limited to:
• Setting up the audit timeline together with the auditors, other team members, the client, and other stakeholders
• Facilitating any internal communication and collaboration between Apex departments jurisdictions
• Resolving any audit queries
• Perform, regular client operational calls for an allocated portfolio of clients and provide  delivery of services to our clients.
• Liaise and build relationships with other relevant internal teams to ensure a seamless delivery of services to our clients.
• Assist the Team Leader – Accounting with the review of select, non-complex funds.
• Provide guidance and on-the-job training to interns and junior accountants.
• Assistance with any other regulatory/internal reporting requirements
• Any other ad hoc tasks as required.

Skills Required:

• An accounting qualification (minimum B. Com Accounting or equivalent)
• Preference will be given to candidates working towards a professional qualification such as CA(SA), ACCA or CIMA.
• 3 years relevant accounting experience in a similar industry or business type, preference will be given to staff with private equity or real estate experience
• An understanding of funds and fund structures will be an advantage.
• Experience in all aspects of multi-currency accounting; and
• Excellent computer skills, and in particular a good knowledge of:
• Microsoft Office (2010) including Excel, Word, and Outlook email.
• Experience with Investran will be advantageous.
• Highly organized, efficient and professional with excellent administrative and organizational skills.
• Have a confident, professional and an enthusiastic approach when dealing with client and intermediaries of the business.
• Inquisitive mind set and innovative.
• Be able to communicate clearly with staff and senior management; and
• Work collaboratively and effectively within the PERE team as well as other departments.
• A real ‘can do’ attitude and thrives in an environment of opportunity, confidence and hunger for growth.
• Sets and achieves very high levels of performance and continually strives for personal improvement in all that they do.
• Has the ability to challenge decisions and frameworks, but also the ability to accept and implement decisions as instructed from a higher authority and to work within established frameworks to achieve desired results; and

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The Role & Key Responsibilities:

• Send initial KYC requirements list to client
• Collate KYC documentation from client
• Review KYC documentation received ensuring it is appropriate for the risk rating level applicable to the client
• Liaise with client for any additional documentation or clarification required
• Carry out screening (Name list screening and Negative News Searches (in line with Apex Screening Procedure:
• Prepare KYC checklists and arrange for review
• Prepare Location Local AML Risk Assessment and arrange for review
• Prepare Apex Group Client Risk Assessment and arrange for review
• Escalate any concerns identified during the KYC review process to the Apex Local Client Acceptance Committee
• Input and approve all KYC Information Collected on KYC Application / Tool
• Prepare the Initial Client KYC File
• Attend to KYC Queries
• Prepare Non-KYC Components & Tasks related to Client Onboarding Process
• Perform New Client Adoptions
• Perform Regular Reviews, Event Driven Reviews
• Understand and Apply KYC Key Operating Procedures and the Apex Group AML / CFT Policy
• Update MIS / KPIs
• Assist in any other ad hoc Client KYC / Due Diligence related tasks and processes as requested by the Head of Department.

Qualifications and skills required

• Degree holder
• Excellent soft and interpersonal skill sets.
• Excellent time management and planning skills to deliver against agreed deadlines and objectives.
• High attention to detail, accuracy, analytical, technical, organizational, research and problem-solving skills.
• Proactive and have the knowledge and skills to use own initiative in handling clients queries and escalate to management when required.
• Ability to run and deliver on multiple projects and assignments.
• Adaptable and flexible to changes.
   

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Description

• The role of the Senior Fund Accountant – UK Fund Accounting will be to perform and provide assurance on offshore fund valuations as produced by the Offshore Fund Accounting Team. The main responsibilities of the role include the management, administration and accounting for offshore portfolios as calculated under the Global Fund Valuations & Accounting Team. The role will require of the individual to administer the funds efficiently, accurately in line with daily/weekly/monthly service level agreement deadlines following verification of third party provided information. The role will necessitate quality standards to be adhered to and will require of the individual to provide ad-hoc supervisory fund valuation review to support the Team Leader – Offshore Fund Accounting as and when needed. The role is also required to ensure that fund valuation checklists are followed and that operational processes followed by junior staff meets quality standards.

Job specification  

• Ensure accurate calculations of fund valuations and accounting to Trial Balance; 
• Collate and verify information obtained from third parties;
• Communicate and respond to queries originating from internal Fund Services operational teams and/or external from clients, assist team leader/s and managers in resolving offshore fund accounting queries;
• Communicate and respond to Fund-related queries originating from different Fund Services SA operational teams; 
• Ensure material NAV errors are identified, escalated to Team Leader and appropriately remediated via NAV re-price process; 
• Perform review checks within the team (in the absence of the team leader); 
• Document and continuously update operational processes, ensure fund valuation checklists are followed and implement controls to reduce valuation error risks; 
• Manage Cherwell’s logged to the Offshore Fund accounting team, and resolve open items; 
• Play a key role as part of project implementation of new funds to facilitate a smooth operational handover and monitor daily operational controls and checks to mitigate risk;
• Ensure fund structures and client groups utilized are optimal for new Fund take-ons; and Serve as a key point of contact on fund valuation queries/dependencies channeled between Offshore Fund Accounting & various other Fund Services operational teams.
• Ensure Fund Accounting related queries from the Chelmsford team are investigated and resolved timeously as requested.

Skills Required:

• A BCom or similar, accounting, economics or investments background is preferred; 
• The relevant experience includes at least 24 months experience in asset management portfolio administration and pricing of offshore funds;
• Proven competence and an aptitude for working with systems and its integration; 
• Knowledge and experience with the use of InvestOne, NX Manager & Xceptor is an advantage; 
• Computer literate with an excellent working knowledge of MS office & IT packages (particularly Excel); 
• A strong all-round understanding and proven track record of experience in fund accounting, the trade life cycle as part of back office administration;
• Experience with offshore investment products (various fund types including Unit Trusts, Multi-Manager, Segregated Portfolios, ETF’s, Pooled products) will be an advantage; and Detailed understanding of funds and fee structures.

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Summary

• This is an exciting opportunity for a Fund Accountant, reporting to a Manager within the Fund Accounting Division. The Fund Accountant's role involves preparations of accurate portfolio valuations on a timely basis. The role will be responsible for the accounting of a number of portfolios and maintain the underlying accounting records for assigned funds (including domestic, offshore, hedge funds, partnerships, etc.).

Job specification:

• Responsibilities include but are not limited to performing and coordinating a variety of Fund Accountant duties.
• Prepare daily, weekly and/or monthly portfolio valuations.
• Maintain the underlying accounting records for assigned funds.
• Liaise with fund managers, brokers and custodians to communicate information and resolve
• issues on a timely basis.
• Reconcile brokerage and custodian accounts to underlying records.
• Establishing excellent client relationships and provide a quality service at all times.
• Assist the external auditors to ensure the audit function is executed on a timely and efficient basis.
• Assist Senior Fund Accountants and Supervisors with audit queries.
• Periodically assists with reviews and the identification of errors and inconsistencies

Skills Required:

• Bachelor’s degree in accounting/commerce/finance or Bus Sci Degree with Financial Accounting.
• Excellent interpersonal and teamwork skills.
• Structured and detail oriented.
• Excellent customer service and communication skills.
• Ability to prioritise work and meet strict deadlines.
• Good analytical and problem-solving skills.
• 2 years related experience.
• Proficient in MS Excel.
• Hedge fund industry knowledge would be a distinct advantage.