Fresh Jobs at CFAO

EXPERIENTAL AND EDUCATIONAL REQUIREMENTS:

• Tertiary Qualification and/or relevant payroll-related qualification is essential. 
• At least 5 - 8 years relevant experience.
• Advanced Payroll Tax knowledge and experience in tax issues, queries and monthly and bi-annual submissions will be an advantage.
• Financial acumen and knowledge of SAP accounting software is advantageous.
• Employment equity knowledge and experience.
• Extensive knowledge of Sage 300 People Payroll software and all its different modules, and ESS is essential.
• Advanced MS Office, particularly Excel is essential.
• In- depth working knowledge of relevant tax legislation, employment conditions. Bargaining councils and other relevant legislation.
• Experience in PAYE, SDL, UIF, WCA & RMA will be an advantage.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Liaising with Management and staff with payroll related queries.  
• Payroll reporting to meet internal and statutory obligations.
• Manage effective internal/external client relationships within area of responsibility.
•  Continuous improvement of processes, procedures, and systems.
• End to end payroll processing
• Month end consolidations
• Prepare and submit monthly salary actuals to business.
• Performs a variety of Payroll accounting tasks e.g. GL allocations and payments.
• Payroll Administration and reconciliations
• Reconciliation of employee's PAYE, SDL & UIF and any other legislative returns, tax issues, any SARS queries.  
• Process and submit GL accounts and journals.
• Assist finance with reconciliations and month end reports.
• Prepare and reconcile all payroll third party/ vendor payments.
• Assist with the preparation of the increase and bonus schedules and provisions.
• Providing guidance and support on all remuneration and benefits related matters.
• Preparation of payroll related reports and summaries
• Assistance with end of year processing and reconciliation including payment summaries - Financial Year End
• Support and assist with ad hoc HR related matters & Reports.
• Assist with Equity reports and queries.
• Supports in the application and administration of company benefit funds.
• STATS SA Submissions 
• Prepare dummy payslips.
• Prepare/write ad hoc reports for business as and when required.
• Assist with bursary processing and reconciling on payroll.
• Assist with preparing annual reports to Paris.
• Assist with RMA, WCA Submissions.
• Dealing with Auditors: Internal, External, Department of Labour, and Bargaining councils.

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Essential duties and responsibilities:

• Effective financial control and monitoring of the division in all aspects
• Create and maintain a strong control environment
• Support to business on the budget process
• Forex analysis
• Liaise with Internal customers to ensure high service delivery and     support at all times
• Creditor management
• Stock control
• General ledger control – including manual calculations and processes
• Prepare weekly / monthly reporting to management
• Assist with the quarterly & annual audits
• Tax management and preparation of monthly VAT return

Profile

Experiential and Educational requirements:

• 3-5 Years related Experience, relevant financial qualification (BCom Finance or accounting, with articles an advantage)
• MS Office:  Intermediate

Competency Requirement:

• Communication Skills 
• Result Orientation 
• Problem Solving 
• Resilience 
• Self-awareness
• Teamwork 
• Decision Making 
• Analytical Thinking 
• Customer Centric Focus 
• Quality and excellence focus 

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Profile

Experiential and Educational Requirements

• Matric
• 1-2 years related experience.
• Intermediate Computer Literacy (MS Office, SAP - Advantageous)
• Basic knowledge of export (Africa)
• Fluency in French is essential

Essential Duties and Responsibilities

• Daily customer order receipt and placement to suppliers within the agreed target lead times.
• Educating distributors on their order manner and actions - improvement order manner
• VOR (Vehicle off Road) sourcing: ensuring this is conducted daily basis / within agreed time frames.
• Issue quotations / proforma invoices to distributors within the agreed timeframes
• EPC (Electronic Parts Catalogue) order management *TTC and Multicat* / other suppliers
• Back Orders: Running list of back orders and all with No ETD (estimated date of departure) obtaining this information and update SAP system with ETD information. This includes all suppliers, TSAM, Local vendors, Dubai and TTC Japan
• Ensure all parts have an ETD for distributors.
• Assist distributors with back-order enquiries.
• SMR (Spare Parts Mispacking Report) process: receiving claims, checking claims, submission claims to TSAM, raised debit / credit notes. Obtaining authorization. Submitting result to customer
• SMR (Spare Parts Mispacking Report) process: weekly report update and upload on AMS Parts Portal
• Conduct training providing guidance to distributors on the understanding of the AMS Parts Portal / understanding AMS procurement processes / operation. i.e. order types, rules, portal usage, etc
• Portuguese Translation: Updating SAP system with Portuguese description of parts.
• HS Codes Update: Updating SAP system with Angola HS codes.
• Supersession Update: Daily update of supersessions - rejection of original ordered item for supplied superseded items (checking if valid supersession)
• Portal User form: obtain forms from distributors.
• Monitor customer enquiries on pricing and support queries
• Understanding of AMS Pricing structure and set-up / support in answering customer queries
• Update daily validation requests / pricing enquiries.
• Submit Kaizen ideas procurement team quarterly.
• Join team leader on supplier meeting and KPI reviews - raise any operational challenges and support with counter measures / improvement areas.
• Daily communication and relationship with Suppliers
• Communication to customer on new products
• Prepare OTD (Order to Delivery) KPI report monthly.
• Prepare action plan for any areas of concern from monthly meeting with distributors.
• Action plan GAP / concerns raised in CSI.
• Sales Multiple report update to distributors within agreed timeline.
• POSS report issuance within agreed timeline
• Importing EPC DVD invoiced on a monthly basis.
• Emailing order inflow report on a weekly basis.
• Emailing monthly order ratio to Distributors.
• Prepare weekly order update report for various distributions.
• Monitor customer enquiries on pricing and support queries.

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Key Performance Areas:

• To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time:
• Servicing of material handling equipment and maintaining forklift serviceability to specified standards and according to set procedures by delivering quality service / maintenance.
• Perform accurate diagnosis / troubleshooting in event of breakdown of equipment; communicate what repairs are needed by advising customer and/or supervisor.
• Maintains vehicle maintenance and operational data / history by updating and timeously communication information that must go on record.
• Provide complete customer satisfaction in a polite and professional manner.
• Ensure proper communication between self, workshop staff (supervisor and controller) and customer.
• Ensure OHSACT requirements are met in all actions on company and client premises; maintains a safe work environment by verifying vehicle safety device operations, following standards and procedures and in general complying with legal regulation.
• Updates job knowledge by participating in educational opportunities

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Key Performance Areas:

• To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time:
• Inspect forklift surface/structures to be painted for repair, prepping and/or buffing defects.
• Mix specific colors using standard formulas or colour charts.
• Perform paint repairs and refinishing to current company standards using spray-painting equipment, power tools and work aids utilizing specific surface preparation and painting techniques.
• Sand, mask, blend, and polish finish. Apply or retouch paint as necessary.
• Carry out minor cosmetic repairs; responsible to do such requested repairs according to instruction, correctly and promptly.
• Assist with stripping / disassembling of equipment in order to perform checks / complete repairs; assist with re-assembly of equipment.
• Preparation of machines for spray painting
• Provide general physical assistance to technicians / mechanics / workshop foreman / supervisor as and when requested.
• Must generally act and work in an efficient and safety conscious manner.
• Must operate equipment, use hand power tools and specialized hand tools in correct and safe manner with or without supervision.
• Responsible for the identification and separation of non-conforming parts or materials and report them to supervisors.
• Utilize spray gun and apply paint in conformance with all specifications.
• Utilize solvents, wire brushes, and cloths for cleaning sprayers and power equipment.
• Follow company requirements to select paint, and match colors of paint following specified colour charts.
• Responsible for material and minor maintenance
• Set up the spray equipment.

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Profile

Experiential and Educational Requirements

• Matric
• 2-3 Years related experience
• Intermediate Computer Literacy (MS Office, SAP)
• Knowledge of Export Documentation / Legislative framework & incoterms
• Fluency in French is essential

Essential Duties and Responsibilities

• Process invoicing and shipping instructions daily as per the shipping rules and customer requirements.
• Ensure accuracy of freight & other related cost on the invoices.
• Manage all aging stock at AMS Warehouse.
• Liaise with freight forwarders and logistic agents to ensure timeous delivery of shipments to Distributors.
• Monitor shipment status & update Procurement Team.
• Ensure all required documents are saved in local drive as per requirement, ensure compliance.
• Analyse monthly reports & provide comments to the Team with sales and lead time variances.
• Running of logistics reports within the required deadlines (i.e. sales, lead times, loading schedules)
• Upload Distributor Export Documents into AMS Portal. i.e. AWB / RCN within 1 day and BL within 3 days
• Completion of Monthly Freight Forwarder provisions and payment requisitions.
• Ensure billing is done within 1 day after dispatch confirmation and creation of Foreign Export Contracts on TMS system.
• Letters of Credit: Ensure all LC requirements are met without any risk to AMS of non-payment.
• Quarterly review of target lead times and shipping rules, agree new targets with Distributors.
• Ensure all invoice goods receipting at AMS is conducted within agreed timeline for all suppliers (Direct & SA shipments)
• Ensure inspections are conducted in time without any penalty costs to AMS and ensure licenses are valid.
• Ensuring all month end deadlines are met (completion of billing and all logistics activities)
• Conduct bi-annual analysis and review of logistics freight costs.
• Ensure country procedures are up to date and understanding of country processes by Team members.
• Ensure supplier invoices & payment requisitions are handed in on time for payment (attach all necessary required documents)