Fresh Jobs at First Quantum Minerals LTD

Job Description

• Although our production and financial results are the engine that drives our business, it is the depth of capability in our people that will continue to determine First Quantum’s ongoing success. Reporting to the Payroll Lead in the Finance department, the Payroll Officer will be responsible for ensuring that payroll operations run smoothly and efficiently. The incumbent will be responsible for ensuring all employees are paid accurately and on time, while maintaining compliance with Zambian and South African payroll laws and regulations. They should furthermore ensure that employee records are maintained and updated, answer payroll queries, prepare detailed reports when required by management and collaborate with HR to ensure alignment with HR policies and that employee details are accurately reflected in payroll.

Key Responsibilities:

The Payroll Officer’s general accountabilities include, but are not limited to, the below:

Payroll Administration:

• Collect, process and verify payroll data (e.g., allowances, overtime, bonuses, etc.).
• Prepare and issue payslips to employees in a timely manner.
• Ensure accurate and timely payment of employees' salaries.

Statutory Payroll Functions:

• Compliance and submissions

Employee Information Maintenance:

• Maintain and update accurate employee information in the payroll system (e.g., new hires, terminations, changes to salary, bank details, personal information, etc.).
• Ensure all employee records are compliant with relevant labour laws and are securely stored and easily accessible.
• Collaborate with HR to ensure all employee data is aligned with HR policies and accurately reflected in payroll processing.

Compliance and Reporting:

• Ensure compliance with Zambian and South African payroll legislation, including but not limited to PAYE, NAPSA, NHIMA, and other relevant statutory obligations.
• Maintain up-to-date knowledge of changes to payroll-related laws and regulations.
• Generate payroll reports as required by management for decision-making, tax purposes, and audits.
• Address and resolve payroll discrepancies in a timely manner.

Record Keeping and Administration:

• Maintain accurate and organized records of all payroll-related activities.
• Ensure confidentiality of all employee payroll and personal information.
• Handle payroll-related queries from employees and other departments (e.g., HR, finance).

Ad hoc Payroll Duties:

• Assist with any other payroll-related tasks or projects as needed.
• Perform audits on payroll data and resolve discrepancies or issues as they arise.

Qualifications:

• Payroll Administration Diploma (advantageous)

Experience & Technical Skills Required:

• Minimum of 5 years’ experience in payroll administration
• Sage 300 Payroll software
• Expat payroll administration (advantageous)
• Strong written and verbal communication skills to handle employee queries and collaborate with various departments
• Strong analytical skills with the ability to identify and resolve issues effectively

Behavioural Requirements: 

• High level of accuracy and attention to detail in processing payroll data.
• Ability to work efficiently and meet tight deadlines, especially during monthly submissions and year-end processes.
• Able to take initiative and manage multiple tasks simultaneously.
• Maintain confidentiality of sensitive employee payroll data.
• Ability to collaborate with colleagues and contribute positively to the team environment.
• Sense of urgency and adherence to deadlines
• Creative and Dynamic
• A positive attitude with a passion for people is essential
• Must be service oriented always

Other Requirements: 

• Candidates must have the right to work in the applicable region without visa sponsorship
• Mobile. Willingness to work and travel across FQM’s operations and locations worldwide
• Fluency in English is required. Proficiency in other languages highly regarded

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Job Description

• Although our production and financial results are the engine that drives our business, it is the depth of capability in our people that will continue to determine First Quantum’s ongoing success. Reporting to the Medical Procurement Officer, the Expat Officer will be responsible for assisting in all elements related to expatriate medical referrals to South Africa for expatriate employees, accompanying spouses and children, according to established company protocols and parameters within the expat contract.

Key Responsibilities:

The Expat Officer’s general accountabilities include, but are not limited to, the below:

Facilitate medical referrals by:

• Day-to-day administrative functions and general office duties.
• Capture referral on expat tracker and update until case is closed.
• Capture referral on expat financial tracker used by compliance officer.
• Create check list for each patient upon receipt of referral and update until case completed:
• Ensure prior approval requirements are met
• Liaise with South African service provider for appointments, and other services needed
• Arrange patient transportation as needed
• Ensure that all referrals are addressed in a timely manner
• Point of contact for patients regarding referral process and medical itineraries
• Ensure medical reports are obtained and forwarded to referring doctor/ clinic
• Maintain ongoing tracking, complete and appropriate documentation on referrals.  This tracking will use an IT approved database.
• Exercise discretion and tact in patient/staff interactions.  Practice confidentiality and privacy protocols in accordance with company and medical facility policies.
• Develop communication briefs/pamphlets to new and ongoing expat employees with regards to relevant medical information and updates for example, travel insurance, information to FIFO’s, malaria, cholera outbreaks etc.
• Perform other related duties as indicated or when requested by supervisor.

Qualifications:

• Matric certificate
• Diploma or similar in Business Administration or any related qualification

Experience & Technical Skills Required:

• A minimum of 3 years’ experience in a similar role.
• Computer Literacy: Proficiency in software like Microsoft Office Suite (Word, Excel, PowerPoint).
• Communication Skills: Strong written and verbal communication skills is vital for interacting with colleagues, clients, and management.
• Organisational & Planning Skills: Excellent organisational and planning skills are required for managing schedules, files, and resources effectively.
• Attention to Detail: Is essential for ensuring accuracy in tasks such as data entry and record-keeping.
• Problem Solving & Multitasking: Effective problem solving and multitasking require the ability to handle multiple tasks and resolve issues independently.
• Excellent interpersonal skills.

Behavioural Requirements: 

• A team player with the ability to work under intense pressure.
• Ability to maintain high levels of confidentiality.
• Able to plan, prioritise, and manage own activities and office workflow even when working under tight deadlines.
• Able to adapt to changing work requirements and priorities that may require overtime or extended hours.
• Ability to work and achieve results in a cross-cultural environment.

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Purpose of the role:

• Reporting to the Group Data Operations Lead, the Integration Engineer will develop a strategy alongside the Integration Architect and partner with delivery teams to design, develop and maintain efficient and high-quality integrations connecting data, applications and third parties that support business processes and customer needs. The Integration Engineer will also monitor and analyse existing integrations to improve their performance and efficiency.

Key Responsibilities:

• Gather and analyse business and customer requirements to identify and prioritise opportunities to improve efficiencies and processes through integration.
• Design and implement integration flows and enhancements, including APIs and/or file-based integrations.
• Partner with development and design teams to support and provide oversight in designing and developing integration solutions and prototypes.
• Determine, conduct, and automate integration tests, load tests, and performance tests, including facilitating set-up of test data and accounts.
• Prepare and manage technical documentation and self-service resources on integrations.
• Proactively monitor integration performance and troubleshoot, resolve, and report integration issues to impacted teams and stakeholders.
• Adhere to established development and integration processes, best practices, and standards.
• Use user and stakeholder feedback to guide the development of new products and integration enhancements.
• Participate in integration vendor and tool selection to meet business needs and support development team workflows.

Qualifications Required:

• Bachelor's degree (or equivalent applied experience)

Experience & Skills Required:

• 5 years' experience in software development.
• 5 years' experience in integration engineering.
• Strong knowledge of integration design and development processes (e.g. development, testing, debugging).
• Demonstrable experience in data integration and workflow scripting.
• Strong proficiency in relevant coding languages (e.g. C#, Scala, Python, SQL).
• Experience with system integration technologies (e.g. RESTful APIs, SOAP, OAUTH 2.0, event. brokers, data virtualization).
• Experience with integration platforms (e.g. MuleSoft, Boomi, Azure Integration Services).

Behavioural Traits Required:

• Excellent problem solving and analytical skills.
• Ability to work in a team-based setting and alone.
• Demonstrated ability to communicate complex technical information in a condensed manner to various stakeholders verbally and in writing.
• Adaptability and a willingness to learn new skills, technologies and frameworks.
• Leadership experience and ability to direct teams and manage their work.

Other Requirements:

• Location: Cape Town, Bellville Park.
• Travel: Rare international travel, once a year.
• Place of work: Hybrid (3-4 office days per week).

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Job Description

• Although our production and financial results are the engine that drives our business, it is the depth of capability in our people that will continue to determine First Quantum’s ongoing success. Reporting to the TMF & Water Dams Group Engineer and as a part of FQM Corporate Tailings, the Group Principal Tailings Engineer will be a Certified Professional Engineer involved in the effective life cycle stewardship of First Quantum Mineral’s (FQM) tailings and water dams, including planning for closure. The role will focus on advising and assisting mine site leadership and site teams to achieve the objectives of the Tailings and Dams Management System (TDMS).
• To be successful in this role, we require a self-motivated individual with strong technical, interpersonal and communication skills, who can collaborate and excel within a decentralised technical team and can demonstrate the ability to promote and influence best practice at site level.
• Whilst primarily focused on our Zambia mine site tailings and water dams, the incumbent will periodically visit our other global sites and offices, building further relationships and broadening their experience and corporate influence toward best practice across FQM.
• This is an exciting opportunity to make a real difference in our ongoing pursuit of safe, efficient and environmentally responsible management of tailings and water dams.

Key Responsibilities:

• The Group Principal Tailings Engineer’s general accountabilities include, but are not limited to, the below:
• Work to continually improve group alignment to ICOLD, GISTM and relevant standards
• Perform a Corporate EoR role for our Zambia TSFs and EoR for our British Columbia closed site
• Pro-actively support site’s conformance to the Tailings and Dams Management System
• Provide technical guidance and support on dams and tailings management related issues
• Help to ensure internal reporting from the sites is complete and available
• Engage with mine and project sites on tailings and water dams work scopes, expectations and performance of Engineers of Record and Consultants engaged at site level
• Provide direct support to sites on quality, stewardship, risk assessment and reporting
• Provide SME support to site risk assessments and development of critical controls
• Ensure site operating, maintenance, and surveillance manuals and emergency preparedness and response plans are kept up to date, relevant and effective
• Ensure Designs, Construction Records, Construction vs Design Intent Verification, DSI inspections and TARP processes are in place at the sites, suitably approved, and effective
• Support tailings facility plans development at site level, including mass balances, deposition plans and water balance
• Interact with engineering, environment and processing departments during site visits
• Pro-actively continue your professional development and promote the same for site personnel via the FQM Learning & Development initiatives in tailings and water dams
• Mentor site personnel on dams inspections, monitoring and operations improvement
• Assist sites, as needed, in their interactions and consultations with external entities.

Qualifications:

• Degree in Civil or Geotechnical Engineering, with relevant Masters and PhD well regarded
• Registered, or immediately eligible to register and attain, Chartered Professional Engineer (Civil and/or Geotechnical), or equivalent, issued by a recognised industry organisation

Experience & Technical Skills Required:

• 12+ years of civil/geotechnical engineering experience across planning, design, construction, operations, monitoring of tailings and water dams, with direct site experience highly regarded
• Experience performing an EoR role for TSFs
• Demonstrated technical excellence in geotechnical engineering
• Understanding of tailings behaviour, technologies, geotechnical investigation methods and analyses, advanced soil mechanics, and surface and subsurface monitoring systems.
• Strong computer skills (i.e. EXCEL, WORD, PowerPoint)
• Proficient in the use of specialized geotechnical software (eg. GeoStudio, Plaxis, FLAC)
• Demonstrated Project Management skills
• Strong attention to detail and working through issues in a logical, structured manner
• TSF inspections experience, including DSR’s and DSI’s is essential, with water dams well regarded
• Understanding of permitting and legislative processes, and a broad knowledge of best practice guidelines from ANCOLD, CDA, ICOLD, MAC, ICMM, GISTM
• Ability to influence sound outcomes whilst developing and maintaining strong relationships
• Experience working with external specialists, such as EoR, risk engineers and with regulators
• Excellent communication, leadership, mentoring, writing, interpersonal, presentation and time management skills

Other Requirements:

• Candidates must have the right to work in the applicable region without visa sponsorship
• Can travel to FQM mine and project sites globally - Approximately 25% international travel
• Fluent in the spoken and written English language, with Spanish additional and well regarded
• Comfortable working and driving manual transmission 4WD light vehicles in a variety of environments, including left and right hand drive, rural, mine site, construction and remote sites

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Job Description

• Although our production and financial results are the engine that drives our business, it is the depth of capability in our people that will continue to determine First Quantum’s ongoing success. Reporting to the Operations Procurement Manager, the Office Coordinator will be responsible for the general administration of the Johannesburg office, including building access and protocols, coordinating all office maintenance activities, procurement of office supplies, compliance with Health & Safety regulations, vendor relationships, travel and accommodation arrangements, document control, switchboard and office reception.

Key Responsibilities:

The Office Coordinator’s general accountabilities include, but are not limited to:

Office Services:

• Monitor access to the office, adhering to office protocols (e.g. safety and access control).  Receive visitors to the office and make them feel welcome.
• Switchboard: Receive and transfer calls to the appropriate FQM team member, answer questions and provide relevant information.
• Manage incoming and outgoing mail by sorting, distributing and tracking packages.
• Distribute company-wide communications such as announcements and invitations.
• Organise meetings and events, including booking meeting rooms, arranging catering and sending invitations.
• Pro-actively monitor office maintenance issues and submit timely requests for repairs and maintenance to the relevant service providers.
• Follow up on office repairs and maintenance done and escalate to the next level when required, ensuring issues are resolved.
• Monitor consumption and inventory of office consumables and place orders in a timely manner on the ERP system to ensure appropriate stock levels.
• Negotiate rates and maintain and log calls with vendors and service providers.
• Establish and maintain relationships with vendors/service providers.
• Review and evaluate vendors and service providers from a cost vs value perspective. Make recommendations regarding potential alternatives.
• Directly provide the Finance team with the required documentation timeously to process payments to service providers and vendors.
• Oversee the performance of the outsourced cleaning staff and escalate to the service provider/s where necessary to ensure tasks are completed efficiently and thoroughly.
• Conduct induction sessions with new employees or visitors from our various sites by arranging building access, giving a tour of the office and inform them about the basic health & safety regulations.

Health & Safety

• Work with the Health and Safety consultant in maintaining the Health and Safety system. 
• Ensure compliance with Health & Safety regulations.
• Schedule Health & Safety committee meetings and take minutes.
• Coordinate annual Health & Safety audits, evaluations and reports with relevant service providers.
• Communicate relevant Health & Safety issues.

Travel Arrangements

• Create and distribute relevant travel updates, e.g. changes in visa requirements.
• Establish relationships and coordinate with other FQM offices and mine sites (e.g. London and Zambia)  regarding travel arrangements.
• Be knowledgeable about company guidelines applying to corporate office employees travelling to sites (e.g. vaccinations, travel arrangements, key contacts, process etc).
• Explore and negotiate preferential rates with hotels (e.g in JHB and CPT).
• Prepare travel itineraries including accommodation, transfers and flight bookings and car rentals (both local and international) for SA corporate office individuals and any other FQM employees travelling to South Africa for business.
• Create purchase orders, approve relevant invoices and match them accordingly on the ERP system.

Qualifications:

• Grade 12 or equivalent qualification.
• Other relevant administrative, secretarial or business qualification / courses would be advantageous.

Experience & Technical Skills Required:

• 5+ Years’ experience as an Office Administrator / Office Coordinator.
• 2+ years’ experience working on an ERP system.
• Excellent organisational skills.
• Strong written and verbal communication skills.
• Fluency in English is a key requirement. Proficiency in other languages preferred.
• Proficiency in Microsoft Office software, particularly Excel and Word is key.
• Ability to multitask and prioritise tasks effectively.
• Ability to learn new systems quickly.

Behavioural Requirements: 

• Have a friendly and courteous attitude.
• Proactiveness and ability to take initiative are key requirements.
• Be service-oriented.
• Exceptional attention to detail.
• Excellent interpersonal skills, both in person and over the phone.
• Exercise confidentiality and discretion when dealing with sensitive information.
• Work well in a team.

Other Requirements: 

• Candidates must have the right to work in the applicable region without visa sponsorship.
• Willingness to perform work scope outside of the core responsibilities of the role.