Fresh Jobs at FlySafair

Description

• Act as an administrative resource for departments facing capacity constraints;
• Quickly familiarize with the workflows, policies, and requirements of each assigned department;
• Provide clerical administrative support, including data entry, scheduling, correspondence, and record management;
• Ensure smooth day-to-day operations by proactively identifying and resolving administrative bottlenecks;
• Transition seamlessly between departments, maintaining a high level of professionalism and efficiency;
• Adapt to varying priorities, tasks, and team dynamics depending on the department's unique needs;
• Propose and implement improvements to administrative processes, ensuring sustainability and consistency;
• Share best practices across departments when applicable. 

Requirements

• Grade 12 or equivalent (Essential);
• Administrative tasks;
• Confidentiality and Data Privacy;
• Excellent interpersonal and communication abilities;
• Proficient in Microsoft Office;
• Strong problem-solving skills and a proactive attitude;
• High degree of discretion and professionalism;
• Problem solving.

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Description

• Update the maintenance system and capturing daily ATLR’s flight hours and landings, oil usage and complaints;
• Capture work packs when required;
• File and scan hard copy paperwork as required;
• Assist with maintaining an orderly documents storage area in line with standards, procedures and regulations;
• Separate incoming paperwork daily for assigned aircraft;
• Identify all discrepancies on ATLRs and missing log pages and communicate with relevant stakeholders to obtain correct records;
• Identify and communicate Hour and Cycle differences between the MRO system and ATLR’s;
• Update all part changes/ movements on ATLR’s;
• Verify and file certificates received;
• Notify administrators of new components;
• Assist in Updating work orders, ADs, SBs, EOs, STCs, Repairs, etc. into MRO System and file documents;
• Distribute documents as requested by departments;
• Assist the Component Administrator in ensuring all required component movements are performed by the record clerks vis Technical Log/ ATLR
• Liaise with the Component Administrator to ensure that all unserviceable spares are removed and controlled correctly from a Technical Records perspective;
• Resolve or escalate records queries and requests;
• Maintain knowledge of relevant regulations, policies and guidelines;
• Adhere to statutory regulations, organisational standards, policies and procedures;
• Report non-compliance and implement corrective actions to ensure compliance.
• Analyse Stakeholder needs and identify improvement initiatives;
• Maintain positive relationships with internal and external stakeholders to foster meaningful interactions.

Requirements

• Grade 12 or equivalent (Essential);
• Certificate/Diploma in administration or related qualification (Advantageous);
• 7-10 years of experience in records systems and retention in a mid-size organisation (Essential);
• Experience working with Aircraft documentation and the requirements thereof (Essential);
• Experience working with a technical maintenance system (Advantageous);
• Willing to work overtime;
• Knowledge and understanding of Microsoft Office suite (Outlook, Excel, PowerPoint, Word);
• Knowledge of aviation records management;
• Basic financial awareness.