Fresh Jobs at Overberg Water Board

QUALIFICATIONS AND EXPERIENCE

• Matric
• Diploma/Certificate in Office Admin/ Secretary or relevant
• Computer literacy
• Unendorsed Driver’s license
• 2 years relevant experience

Requirements

DUTIES:

• Perform all typing of documentation:  Agendas, reports, memorandums, letters, minutes of Management’s meetings/Health and Safety meetings
• Perform all secretarial and administrative support regarding filing and diary planning
• Make all appointments, confirm dates, times and places
• Make flight, accommodation and transport arrangements as needed
• Reception for Office Manager: receive calls, faxes, e-mails, take and follow up messages, welcome visitors, portray good image
• Make arrangements for training: Organise transport and accommodation for people, obtain quotations and organise payment, confirm dates and times
• Filing of all relevant training projects and keeping documentation and contracts up to date
• Write out all orders, obtain quotations and send for payment
• Liaise directly with clients and employees: provide information
• Check budget allocation and ensure that all administrative and financial procedures are followed
• Obtain quotations, issue orders regarding infrastructure and send off for payment
• Keep data bank regarding completed projects up to date
• Type reports for record keeping of stock received, booking out and filing thereof
• Keep information regarding office management up to date for asset register
• Compile and send monthly reports to Emanti Management, Ninhamshand and DWAF and filing thereof
• Compile agendas, take and send out minutes of Health and Safety meetings
• Obtain water quality reports from Managers: Operations and follow up and file
• Keeping Bluedrop System (BDS) of DWA up to date
• Updating of process controllers’ qualifications on bluedrop system, as well as scheme data
• Typing of policies and SWPs regarding safety and water qualities

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REQUIREMENTS

• Grade 12 or Matric 
• A B Degree/ B Tech in Supply Chain Management/ Finance or relevant qualification equivalent to NQF 7
• Post graduate qualification will be advantageous

REQUIRED EXPERIENCE:

• At least 5-8 years Senior Managerial experience in Supply Chain Management/Finance
• Knowledge of Bid Committee processes
• Acquisition, Appointment, Contractual Agreements and Disposal
• Computer literacy computer skills at a highly proficient level and knowledge of ERP System
• Strong SCM background is essential
• People management skills are required
• Project management experience (advantageous)

Requirements

REQUIRED FUNCTIONAL KNOWLEDGE/SKILLS: 

• Working knowledge of relevant Public Sector legislation, e.g PFMA, 
• National and Provincial Treasury Regulations, Administrative Law, BBEEE, Preferential Procurement Framework 
• Working knowledge of Human Resources Management 
• Risk Management
• Project Management 
• Working knowledge of Supply Chain Management principles in the public sector 
• Application and interpretation of SCM legislative and regulatory framework 
• High level report writing, people, planning, time management and interpersonal skills 
• Computer skills at a highly proficient level  
• Unendorsed driver's license and own transport 
• Local travel will be required in the course of duties