Fresh Jobs at The Aurum Institute

Description

• Facility Management
  • general maintenance and repairs
  • facility inspections and assessments
  • perform basic emergency repairs as needed
  • delegate and supervise maintenance team
• Fleet Management –   basic fleet maintenance (changing tyres, batteries, jump starting vehicles etc)
• Asset Management – site assets (building and maintenance equipment and tools)
• Supply Chain Management – stock management (general consumables)
• Records Management - installing shelving units
• Compile monthly reports for the Corporate Operations Manager
• Write Working Practice Guidelines and How 2 Manuals
• Assist with the development and review of Policies and Standard Operating Procedures.

Duties

Facility Management

• Facility Management – supporting the Corporate Operations Facilities Management Manager with all Facility related duties.
• Supervise Facility General Assistants and Facilities Management Officer/s
• Monitor external contractors
• Respond to urgent maintenance calls and emergency repairs
• Perform general maintenance and repair of the building, grounds, and equipment in line with maintenance schedules and project plans.
• Perform general building duties (painting, plastering, drywalling, ceilings, hanging doors, installing windows, flooring, carpentry, basic brick laying etc) as per the project scope and meet project timelines.
• Installing signs, white boards, picture frames etc.
• Assist with Site Closeouts and Site Setups.
• Ensure that facilities are neat, clean and in a good operating condition
• Inspecting, fixing and maintain equipment and machinery
• Rearrange office space as requested by moving office equipment, installing wall hangings, set up tables and chairs, move boxes etc.
• Operation of various types of tools and equipment safely and efficiently
• Record and report all maintenance completed to the Facilities Management Manager.
• Provide recommendations on maintenance products and consumables
• Purchasing required maintenance stock and equipment
• Complete the stock control register each time an item is removed from the Maintenance storeroom.
• Monitor monthly utility readings
• Fleet Management – providing support as outlined in the Fleet Management Policy and/or Fleet Management Standard Operating Procedures, this includes general maintenance (changing tyres, batteries, jump starting vehicles etc).
• Asset Management – providing support as outlined in the Asset Management Policy and/or Standard Operating Procedures, this includes the moving of furniture and equipment (when required) and managing facility assets.
• Supply Chain Management – providing support as outlined in the Supply Chain Management Policy and/or Standard Operating Procedures, this includes packing stock on and off vehicles as stock is received or dispatched (when required)
• Records Management – providing support as outlined in the Records Management Policy and/or Standard Operating Procedures, this includes packing paper records on and off vehicles as records are received or dispatched (when required).
• Policies and Standard Operating Procedures – adhere to all departmental and company policies, standard operating procedures, working practice guidelines and How to Guides.
• Write working practice guidelines and how to manuals and review annually.
• Comply with all health and safety policies, practices, and procedures according to prescribed legislation.
• Effective communication with internal and external stakeholders.

Requirements

Education

• Grade 12

Experience

• Three to Five years’ experience in a similar role i.e., building construction, maintenance, and repairs.
• Strong knowledge of Facilities Management
• Understanding of safety regulations 

Essential Requirements

• Project Management skills
• Time Management skills
• Report writing skills
• Proficient in Microsoft Office skills (Excel, Word, PowerPoint) with a high level of PC literacy
• Highly proficient in English (Spelling and Grammar)
• Extensive experience in building and equipment maintenance

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Description

The QI Coach will provide technical support to Districts and Sub-districts to implement and successfully run Operation Phuthuma nerve centers that are focused on data driven quality improvement problem-solving methodology. 

YOUR JOB WILL BE TO:

Quality Improvement:

• Provide quality improvement technical support to district and sub-district management teams:
• Assist is the establishment and running of operation Phuthuma nerve centers.
• Develop quality improvement capacity within DOH management teams
• Assist DOH management teams to use data for improvement.
• Analyzing and interpreting data to identify opportunities for improvement.
• Design, develop and monitor improvement projects at district, sub-district and facility level.
• Capacity building for quality improvement within Aurum and DOH
• Analyzing data for reporting and project design purposes
• Assist in implementation of Quality Improvement activities by working collaboratively with a multidisciplinary team to identify gaps in service delivery and to identify and set improvement priorities.
• Continuous report writing, recordkeeping of all working procedures, identification of gaps, development and implementation of new procedures and standards.
• Follow-up on the implementation of changes and comment on improvements, ensure continuous improvement.
• Guiding and directing stakeholders in the development, implementation and measuring of quality improvement initiatives 

Training:

• Conduct training workshops to build QI knowledge for all levels of DoH staff.
• Facilitate learning sessions and collaboratives. 

Mentoring:

• Provide formal mentoring to DoH managers and facility level staff, to ensure skills transfer.
• Capacitate Quality Improvement coaches and manage their day-to-day functions accordingly.

Liaise with External and Internal Customers:

• Develop and maintain excellent working relationships with DoH management teams
• Form and maintain close working relationships with various specialists within Aurum and other organizations to ensure appropriateness and correctness.
• Represent Aurum at organisational and external stakeholder meetings.

General:

• Comply with all safety policies, practices, and procedures according to prescribed procedures and legislation.
• Report all unsafe activities to Senior Management/Human Resources.
• Adhere and maintain decision making authority as allocated to the position.
• Participate in proactive team efforts to achieve departmental and company goals. Adheres to the organisation SOP’s, guidelines and confidential agreements.
• Provide leadership to others through example and sharing of knowledge/skill

Requirements

Qualification / Professional Membership

• An appropriate diploma or degree in Health, Public Health, or related field
• Certificate in project management.

Work Experience:

• Significant experience in working with the department of health.
• Should have significant previous experience and technical knowledge of quality improvement.
• At least 2 years’ experience in quality improvement or related field.

Skills:

Technical, functional and behavioural

• Track record of implementing and managing Quality Improvement projects
• Ability to analysis data for improvement purposes
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to define problems, collect data, establishes facts and draw valid conclusions.
• Ability to transfer knowledge in an exciting and comprehendible way
• Good management skills
• Facilitation skills
• Mentoring skills
• Train the trainer skills
• Advanced verbal and written communication skills in English
• Excellent organizing skills
• Ability to work in a team context

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Work Description

The office administrator is responsible for the smooth running of the day-to-day administrative duties and personnel support at the organisation.

Technical Work Responsibilities

• Liaise with external and internal stakeholders.
• Implementation of administration systems
• Office management
• General office support
• Finance support

Requirements

Education

• Grade 12 or Equivalent
• Business Administration Certificate or similar

Experience

• Two years’ experience in an administrative role

Requirements

• Confidentiality