The Shoprite Group of Companies, comprising several iconic brands, is the largest retailer in Africa. It started out as a group of eight grocery stores in 1979, and has grown into a technologically-advanced, continent-wide business selling items from food, liquor and medicine, to concert tickets and furniture. Today the Group is at the forefront of retail...
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Reporting and Analysis
- Generate daily and weekly financial reports to support business decision-making.
- Prepare ad hoc reports as requested by management, ensuring data accuracy and relevance.
- Assist in organizing and processing stocktakes to maintain inventory accuracy and integrity.
- Any other requests as needed by the Divisional Financial Manager
Month-End Activities
- Execute month-end procedures, including processing invoices, posting provisions, and preparing the monthly financial reports.
- Perform various reconciliations to ensure the accuracy and completeness of financial data.
- Conduct bank clearings to ensure that all transactions are accurately reflected in the financial records.
- Collaborate with the Finance Team to ensure timely closure of the general ledger and accuracy of monthly financial statements.
- Maintain accurate records of store floats, ensuring all cash balances are accurate and reconciled.
- Oversee the scrapping and transfers of assets.
General Ledger and Administrative Support
- Support the General Ledger function by ensuring timely data entry and accuracy in financial transactions.
- Engage with store and above-store management to collect necessary information and insights for reporting and reconciliation.
- Interact with vendors to resolve queries regarding invoicing and other financial matters.
- Manage and process stationery orders for the office, ensuring proper tracking and budget compliance.
- Verify contractual accounts to ensure all invoices are current and payments are up-to-date.
- Assist with administrative functions for the fleet, including ordering new cars, arranging the collection of old cars, and managing pool cars.
Qualifications
- Matric
- Degree in Accounting/Finance or a related field (essential).
Experience
- 2+ years of experience in a financial or bookkeeping role with a focus on reporting and month-end processes (essential).
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Job Objectives
- Stock control
- Dispensing (under supervision of a pharmacist)
- Administration
- Housekeeping
- Frontshop service
Qualifications
Essential:
- Qualified as a Post Basic Pharmacist Assistant.
- Registered as a Post Basic Pharmacist Assistant with the South African pharmacy council.
Experience
- Two years+ experience working in a similar role.
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Job Objectives
- Adhere to the processes for end-to-end reconciliation of payments made to third-party vendors and received by third-party debtors, including but not limited to capturing and processing invoices for payment, processing payments from the bank account and resolving any discrepancies identified.
- Execute the reconciliation of various control accounts to identify, investigate and resolve any exceptions.
- Engage with internal and external stakeholders, including SR systems, operational teams, customers and third-party vendors and debtors, to facilitate smooth reconciliation processes and issue resolution.
- Provide efficient query support activities to stores, vendors and debtors.
- Assist with processing of bulk gift card orders.
- Monitor debtors and creditors to ensure timely transactions and adherence to financial agreements, escalating any discrepancies or concerns as needed.
- Review and verify the accuracy of external service provider invoices, investigating discrepancies and ensuring alignment with contractual agreements.
- Conduct analysis of transaction patterns and trends to identify discrepancies or anomalies, escalating issues as necessary to propose adjustments or improvements to processes.
- Investigate and resolve complex unreconciled transactions by collaborating with external service providers and internal teams to provide swift resolution.
- Utilise system reports to maintain and verify processed work by comparing them to actual balances, ensuring ongoing accuracy in financial reporting.
- Comply with company policies by managing stakeholder information and details in accordance with PCI, FICA, and POPIA regulations.
- Attend to the meticulous maintenance of financial records, supporting audits and internal controls.
- Provide professional and timely communication with stakeholders, addressing inquiries related to transactions to enhance customer satisfaction.
- Report detailed findings on reconciliation activities, trends, and financial impacts for management review.
- Support the finance department’s objectives by conducting ad hoc analysis or projects as required.
- Train new team members on reconciliation processes and best practices to enhance operational efficiency
Qualifications
- Diploma or degree in Accounting, Finance, or a related field (essential)
Experience
- +2 years of relevant accounting experience in a financial, administrative, or similar role (preferred).
- Proficiency in Microsoft Office 365 with intermediate Excel skills and accounting software (essential).
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Employee Centric Delivery
- Providing administrative support across relevant People function according to People policies and procedures generally but also more specifically in the People function the portfolio delivers administrative services to.
- Adhering to legislative as required by the functional role.
- Escalating concerns or challenges immediately to ensure an efficient flow of work is maintained.
- Co-coordinating the resolution of queries related to the relevant People function, often communicating on behalf of others and delivering messages to third parties.
- Compiling and updating documents as required.
- Capturing, loading and processing of relevant documents on relevant systems.
- Maintaining filing and recording all required administration on systems for reference and auditing purposes.
- Making use of official templates and systems for correspondence, memo and related administrative activities.
- Updating and maintaining People data in accordance with data standards.
- Conducting general office and/or functional specific administration.
- Capturing and managing orders in the relevant systems where relevant within the function.
- Receiving stationery and supplying stationery as per order within the People function and as relevant.
- Maintaining stock levels and timeously place orders as required and relevant within the function.
- Liaising with external third parties if required in terms of the People processes within functional area.
- Ongoing screening of incoming correspondence and addressing according to level of priority for and within the relevant People function. Participating in projects and other adhoc activities like orientating new employees within the first week of joining, compiling lists of stakeholders etc.
- Ensuring work is completed according to the sequence required and agreed prioritisation.
People (Self, Team & Organisational)
- Participating in, and aligning with the People team to deliver solutions and services to the business.
- Participating in various team activities that foster an innovative, agile and employee centric culture where employees are supported, empowered and valued.
- Participating in various team activities that foster a wellness culture to ensure that the team team mentally, physically and emotionally feels supported.
- Participating in the enablement of a culture of open and transparent communication within the team.
Financial, Reporting & BI
- Ensuring accuracy in data input and relevant reports as applicable to the functional area.
- Using official data sources to inform administrative outputs.
- Assisting with compiling basic reports for input to broader People requirements.
- Consolidating basic costs or data as required by the functional area.
Governance & Compliance
- Ensuring compliance with relevant labour relations frameworks and legislation.
- Ensuring compliance to organisational and legislative governance frameworks and standards including the H&S requirements and POPI Act.
- Managing the identification and mitigation of functional team and administrative risks.
Future-Fit
- Participating in the integration and effective flow of work with other service areas and business.
- Identifying opportunities for continuous improvement in administrative delivery services.
- Suggesting or sharing ideas related to relevant administrative functional technology requirements where required.
Qualifications
- Diploma in Administration or equivalent - (beneficial).
- Grade 12, National Senior Certificate - (essential).
Experience
- +1 year in an administrative role with exposure to payroll - (essential).
- Experience within the FMCG, retail sector or similar - (preferred).
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Job Objectives
- Managing smaller accounts and campaigns – ensuring end-to-end delivery.
- Participating in various activities to support larger accounts or complex campaigns as required.
- Setting up and execution of ePOS campaigns via a centralised system for specific campaigns.
- Managing the digital voucher orders for specific campaigns.
- Accountable for initiating, coordinating and tracking ePOS campaigns related to specific campaigns.
- Building relevant relationships and supporting stakeholders as required.
- Facilitating the workflow between client and the campaign management team.
- Evaluating the effectiveness of campaign deliverables and providing inputs for ongoing improvement.
- Responsible for post campaign reporting to suppliers and other stakeholders and providing inputs for consolidated reporting.
- Invoicing specific campaigns timeously and accurately and/or supporting the team with related administrative support.
- Enhancing campaigns on the centralised system and deploying campaigns to store.
- Participating in various ways to obtain exposure to new activities to ensure growth within the role and ongoing development aimed at taking on larger accounts and/or more complex accounts.
Qualifications
- BCom (Marketing) qualification or similar.
Experience
- +1 years’ experience in a campaign management role (e.g., advertising/media) with a track record of strong campaign management support and related activities.
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Job Objectives
- Ensure the operational readiness of the Meat Plant by providing resources and guidance for efficient production processes.
- Support compliance with company policies and local, provincial and Governmental regulations, including Good Management Practices, sanitation protocols, and Hazard Analysis Critical Control Points (HACCP).
- Collaborate with maintenance teams to resolve equipment issues and implement effective maintenance and preventive protocols.
- Review daily operational, sales, and inventory reports to identify necessary changes for enhancing productivity and quality.
- Proactively manage stock availability to align with sales forecasts and meet production demands, ensuring adherence to First In, First Out (FIFO) principles.
- Facilitate relationships with suppliers for sourcing raw materials and support product testing initiatives to improve quality.
- Interpret operational reports to anticipate daily, weekly, and monthly production needs.
- Monitor financial performance through the budgeting process, providing necessary data and analysis.
- Assist in aligning staffing needs with operational requirements and support workforce management.
- Contribute to strategic operational planning by assisting in the formulation of short- and medium-term goals.
- Assist in managing operational expenses and bulk purchases in accordance with approved Meat Market processes.
Qualifications
- Grade 12 or NQF4 – (essential)
- Diploma in Business Management / Financial Management qualification or relevant – (essential)
Experience
- +4 years' experience in Meat Plant or similar meat environment (essential)
- Knowledge of regulatory environment specified for a Meat Processing Facility – HACCP, FSSC22000, Health and Safety Standards (essential)
- Knowledge of meat cuts / products - polonies, processed meat (essential)
- Exposure to and an understanding of a retail-oriented environment - (Desirable)
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Employee Centric Delivery
- Providing input into the People strategy for the Division and specific region and ensuring effective implementation plans.
- Driving People operational planning as input into the divisional and regional operational plans.
- Executing against the Divisional People Roadmap.
- Delivering end-to-end People services and solutions to the business, including the facilitation and resolution of industrial relations related matters.
- Guiding and coaching the team on People practices, policies and procedures and managing escalations from within the region. Staying abreast of new developments within the People team to ensure that the region is aligned and aware of People service and solution capabilities and offerings.
- Collaborating with the broader People team to enable provision of services and solutions.
- Driving the implementation of People projects and/or new People initiatives in the division,inclusive of all employee enablement and optimisation initiatives.
- Consolidating workforce capability and capacity requirements and developing the workforce plan and structural requirements for business.
- Together with the Divisional People Partner and Recruitment Consultant, overseeing the sourcing, recruitment and onboarding for the region (in alignment with the People Solutions and Services Teams).
- Together with the Divisional People Partner and in conjunction with People Solutions and Services Teams, overseeing and tracking career management and succession planning for the Region (Workplace Skills Plan).
- Managing the regional execution of talent management (including performance management, learning and development) for the business and associated budgeting and administration.
- Managing People data and trends within the region in order to diagnose people issues and to provide insight into recommending effective solutions for the business in collaboration with the People team.
- Providing guidance and People advisory services to leadership within the region and aligning change priorities and agenda’s to align People and regional objectives and timelines.
- Providing holistic People support to the region by delivering on the full People value chain and employee life cycle. Supporting the Region on various workforce management, scheduling, time and attendance and other People wellness and health and safety activities to ensure the overall wellbeing and operational efficiency of the region.
People (Self, Team & Organisational)
- Facilitating various People activities, operations and administration within the region to enable
optimal productivity and engagement.
- Managing employee engagement initiatives for the region.
- Managing employee wellness initiatives in the business region.
- Co-creating People solutions with the region to ensure that all individual, team and organisational imperatives are aligned.
Financial, Reporting & BI
- Developing the regional People budget as input into the business operational budget and or the People Partner budget within the People structures.
- Managing People related costs and financial compliance as applicable for the region.
- Taking accountability for all People related data and system inputs for the region including the accuracy of organisational structures, reporting lines, location and other People data attributes.
- Driving the use of data to empower People related decision-making and sharing both traditional People metrics and new People insights with the region.
Governance & Compliance
- Managing adherence to People governance structures, policies, processes, frameworks and procedures for the region.
- Implementing People governance, structures, policies, processes, procedures and frameworks within the region.
- Managing the identification and mitigation of key People risks for the region in conjunction with Operations teams. Accountable for the delivery of a regional People Risk Plan.
Future-Fit
- Overseeing the implementation of change initiatives in order to drive adoption of change.
- Managing the identification of relevant technology requirements for the People function in the region to enable a seamless employee experience.
- Managing opportunities for continuous improvement in regional People processes in conjunction with the Divisional People Partner, People Solutions and Services team.
Qualifications
Essential
- Degree in Human Resources or equivalent
Experience
Essential
- +3 years in an HR Business Partnering or equivalent role, driving HR delivery of frameworks, policies, procedures and guidelines and managing HR service delivery.
- Demonstrable knowledge of HR practices within the FMCG, retail sector, applying the principles of optimum capability and capacity planning in a retail orientated environment.
- Exposure to statutory requirements, applying and monitoring relevant laws, regulations and best practices as they relate to HR in the specific operational context. Knowledge of HR policies, procedures, legislation and regulations.
- A sound understanding of diversity and inclusion concepts and processes and the link between employment equity and good HR practices.
- We value practical learning experiences, in the event that a candidate does not have a degree, demonstrable relevant experience will be considered. A proven track record of strong generalist HR delivery executing the tactical aspects of HR delivery in a retail environment.
Desirable
- Experience within the FMCG, retail sector or similar.
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Employee-Centric Delivery
- Contributing to the Division's People strategy and ensuring effective implementation.
- Driving People operational planning for divisional and regional plans.
- Executing the Divisional People Roadmap and delivering comprehensive People services.
- Facilitating resolution of industrial relations issues.
- Coaching the team on People practices and managing escalations.
- Staying updated on People team developments.
- Collaborating with the broader People team to provide solutions.
- Implementing People projects and employee enablement initiatives.
- Developing workforce plans based on capability and capacity needs.
- Overseeing regional recruitment and onboarding, aligned with People Solutions and Services.
- Managing talent and succession planning alongside the Divisional People Partner.
- Executing talent management and related budgeting.
People Management (Self, Team & Organizational)
- Facilitating various People activities, operations, and administration within the region to enable optimal productivity and engagement.
- Managing employee engagement initiatives for the region.
- Managing employee wellness initiatives in the business region.
- Co-creating People solutions with the region to ensure that all individual, team and organisational imperatives are aligned.
Financial, Reporting & BI
- Developing the regional People budget as input into the business operational budget and or the People Partner budget within the People structures.
- Managing People related costs and financial compliance as applicable for the region.
- Taking accountability for all People related data and system inputs for the region including the accuracy of organisational structures, reporting lines, location, and other People data attributes.
- Driving the use of data to empower People related decision-making and sharing both traditional People metrics and new People insights with the region.
Governance & Compliance
- Ensuring adherence to People governance and frameworks.
- Implementing governance procedures and managing People risks.
- Delivering a regional People Risk Plan.
Future-Fit
- Overseeing change initiatives and adopting new practices.
- Identifying technology needs for seamless employee experiences.
- Pursuing continuous improvement in People processes with key partners.
Qualifications
- Degree in Human Resources or equivalent - (essential).
- +3 years in an HR Business Partnering or equivalent role, driving HR delivery of frameworks, policies, procedures, and guidelines and managing HR service delivery - (essential).
Experience
- Experience within the FMCG, retail sector or similar - (preferred).
- Demonstrable knowledge of HR practices within the FMCG, retail sector, applying the principles of optimum capability and capacity planning in a retail orientated environment - (essential).
- Exposure to statutory requirements, applying and monitoring relevant laws, regulations, and best practices as they relate to HR in the specific operational context. Knowledge of HR policies, procedures, legislation, and regulations - (essential).
- A sound understanding of diversity and inclusion concepts and processes and the link between employment equity and good HR practices - (essential).
- We value practical learning experiences, if a candidate does not have a degree, demonstrable relevant experience will be considered. A proven track record of strong generalist HR delivery executing the tactical aspects of HR delivery in a retail environment - (essential).
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Job Objectives
- Financial Reporting: Prepare & present monthly, quarterly & annual financial statements, incl. balance sheets, profit & loss statements & cash flow statements.
- Ensure accuracy &compliance with accounting standards.
- Inventory Management: Monitor & reconcile inventory records to maintain accuracy.
- Conduct regular audits to identify and resolve discrepancies.
- Accounts Payable & Receivable: Oversee the accounts payable & receivable processes, incl. invoicing, payments & collections.
- Ensure timely & accurate transaction processing.
- Budgeting & Forecasting: Assist in preparing & monitoring store budgets. Analyze financial performance & provide forecasts to support business planning.
- Compliance & Audits: Ensure compliance with financial regulations & internal policies. Coordinate with auditors and act on recommendations.
- Financial Analysis: Perform financial analysis to identify trends, variances & opportunities for cost savings. Provide actionable insights to store management based on analysis.
- Record Keeping: Maintain accurate financial records and ensure proper documentation. File & manage records of financial transactions & reports.
- Communication & Coordination: Collaborate with store management & other departments to address financial issues. Communicate effectively with vendors, customers & auditors.
Qualifications
- Essential: Bachelor's degree in accounting, Finance, or related field.
Experience
- 3 - 5 years experience in financial or management accounting role (preferably in a retail/distribution centre environment)
Method of Application
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