Job Openings at Apex Group

Role summary: 

• We are seeking a Manager to support our South Africa-based team delivering administration services to Luxembourg Capital Markets vehicles. The role sits within our Alternative Asset Services Division and is responsible for overseeing a client portfolio, leading day-to-day service delivery across administration, financial oversight and governance requirements, and ensuring a high standard of execution for a cross-border Luxembourg structure environment. You will work closely with Operational Heads, Directors, the sending location and client stakeholders, while also leading and developing the local team to deliver consistent, accurate and client-focused service.

Key responsibilities: 

• You will function as the central point of contact for your clients, identifying and anticipating potential areas of concern and providing appropriate solutions to their problems.
• You will utilize your excellent organizational skills and sound judgment to meet and exceed client expectations, address their service needs, and meet their deadlines.
• You will be accountable for core operational delivery across administration, corporate secretarial support and accounting oversight for Luxembourg Capital Markets vehicles, including day-to-day client, auditor and supplier liaison, coordination of board and transaction-related meetings, review of minutes, documents and reports prepared by the team, oversight of regulatory and statutory deliverables, budgeting and cost analysis, approval of payments, and management of receivables, payables, reconciliations and other financial administration requirements.
• You will be responsible for overseeing client reporting requirements for Luxembourg Capital Markets structures, performing quality reviews of deliverables, and serving as a senior escalation point for day-to-day queries from both clients and the local administration team.
• You will take ownership of the performance of your team and ensure that the team delivers, while effectively managing the team’s resources.
• You will support the governance framework of the client structures, including coordination of board processes, preparation for board meetings and maintenance of accurate statutory and corporate records for Luxembourg Capital Markets vehicles.
• You will actively participate in the implementation of business plans, identifying business opportunities and developments and promoting business growth.
• You will be involved in client proposals and pitches, fee quotes and negotiations and reviews of client satisfactory ratings.
• You will lead and proactively participate in the development and implementation of systems and procedures, new accounting and administration IT processes ensuring that they meet business, client, and team needs.
• Collaborating with the Manager and Director to ensure the planning, coordination, and completion of client deliverables.​ 
• Oversee management reporting and statutory reporting for Luxembourg Capital Markets entities, ensuring compliance with applicable regulatory, corporate governance, client and, where relevant, listing requirements.
• Prepare and implement client and entity-specific procedures for the administration of Luxembourg Capital Markets vehicles, ensuring service delivery from the South Africa team is documented, controlled and aligned to client expectations.
• Ensure that client responsibilities are managed effectively Function as a point an escalation point for teams on client matters, including managing the audits.
• Ensure all reporting complies with applicable Luxembourg legal, regulatory and statutory requirements, as well as relevant GAAP or IFRS and other client-specific reporting standards.

 Skills / experience: 

• Professional qualification – CA(S) or equivalent. 
• Minimum of 5 years of relevant experience in the field of Finance/Accounting, including administrative experience in the finance sector
• Minimum of 3 to 5 years managing a team
• Minimum of 6 years post article experience
• Excellent communication and organization skills. 
• Legal and regulatory requirements, for example Anti-Money Laundering laws etc.​ 
• Good analytical and critical thinking skills.​ 
• Excellent interpersonal and teamwork skills.​ 
• Ability to prioritize work and meet strict deadlines.​ 
• Motivated and driven.​ 
• Strong experience in Capital Markets structures is essential, ideally with exposure to Luxembourg vehicles and cross-border administration services.​ 

go to method of application »

• We are looking for a Senior Project Manager to join the PMO function (Change Team), reporting to the relevant Portfolio Lead / Head of Practice.
• This role is focused on end-to-end delivery of client-facing projects. Either working with new Clients (e.g. transitioning funds administration service to us), or with existing clients (e.g. extending or continuously improving the services we offer them).  You will be accountable for translating senior-level intent into executable plans, maintaining a grip on delivery, building and maintaining Client confidence in that delivery and ensuring outcomes are achieved in line with agreed objectives.
• The Senior Project Manager may manage an individual project, several projects or a significant workstream on a major client deal under a Programme Director. Either way, this will involve defining and controlling multiple projects and/or workstreams, coordinating delivery teams, managing dependencies and risks, and providing clear, honest reporting to senior stakeholders. The role requires someone comfortable working at pace, making pragmatic decisions, and applying the right level of governance rather than process for process’ sake.
• The practice team is currently located across the UK – London, Ireland – Dublin, Bulgaria – Sofia, South Africa – Cape Town, and India – Pune, Mumbai, and Bangalore. Apex currently operates a 5-day office working policy.

Key duties and responsibilities:

• Own the end-to-end delivery of one or a few projects, ensuring outcomes are delivered in line with agreed scope, time and cost parameters.
• Translate high-level objectives into clear delivery plans, with defined milestones, dependencies, risks and ownership.
• Lead and coordinate multiple project managers and workstream leads, providing direction, challenge and support as required.
• Maintain clear oversight of project status, risks, issues and dependencies, escalating appropriately and early where required.
• Act as the primary point of contact for senior stakeholders, providing clear, factual and transparent updates on progress and delivery confidence.
• Act as the primary point of contact for large Corporate Clients, providing clear, factual and transparent updates on progress and delivery confidence.
• Apply appropriate delivery methodologies (waterfall, agile or hybrid), using pragmatism and judgement rather than rigid adherence to frameworks.
• Ensure project governance is proportionate, effective and supports delivery rather than slowing it down.
• Manage project-level resourcing, working with Practice and Portfolio Leads to address capacity constraints and skill gaps.
• Drive resolution of delivery blockers, coordinating across technology, operations, risk, compliance and business teams as needed.
• Ensure lessons learned are captured and applied to improve future delivery.

Experience and skills:

• Excellent stakeholder management skills, with the confidence to engage, challenge and influence at senior levels.
• Experience of having worked within the Asset Servicing/Management sector of the Financial Services Industry; familiar with the services and typical operating model construct for such a business.
• Proven experience delivering complex projects spanning multiple workstreams and stakeholders.
• Strong background in project delivery within technology and/or business change environments.
• Experience operating in environments with high levels of ambiguity, pace and competing priorities.
• Ability to maintain delivery grip under pressure and make pragmatic decisions when faced with incomplete information.
• Solid understanding of delivery disciplines across waterfall and agile approaches, with the judgement to apply “what works”.
• Experience managing project-level risks, dependencies and resourcing constraints.
• Excellent organizational skills and attention to detail, without losing sight of the bigger picture.
• Clear, concise verbal and written communication skills.
• Ability to work independently, take ownership and operate with minimal supervision.
• Fluent in English (spoken and written).

Nice to have:

• Must have worked with Corporate Clients in Financial Services if not in our sector of the industry
• Exposure to large-scale onboarding, migration or integration programmes
• Familiarity with common project and portfolio tooling (e.g. Azure DevOps, MS Project, Jira).