Job Openings at Exxaro Resources

PURPOSE:

• To manage, coordinate and administer contracts with suppliers.
• To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

MAJOR CHALLENGES:

• Providing a contract management service to multiple Business Units, for multiple commodities.
• Continuous pressure exists on continuously improving in terms of cost effectiveness, innovation and productivity.
• Turnaround times of contract establishment and Statement of Work.
• Maintaining and effectively executing high volumes of users demands and active contracts.

Minimum Requirements    

QUALIFICATIONS:

•    B Degree (Relevant) (Essential/Minimum)
•    Certificate First Line Management (Essential/Minimum)

EXPERIENCE: 

• 3-5 years Relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).   (Essential/Minimum)    Operational

REQUIREMENTS: 

•    Psychometric Assessment (Essential/Minimum)
•    Certificate of Fitness (Essential/Minimum)
•    Competence: MS Office Relevant Package (Essential/Minimum)

Duties & Responsibilities    

Best Practice and Knowledge Management    

• Identify and support the implementation of process and system enhancements to continuously improve contract management process
• Study/research best practice processes and benchmark the Company processes at regular intervals
• Assist in mitigating risk in terms of contractual exposure to the Company

Business Partner Enablement    

• Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
• Provide process advice to business partners/end-users through in- transaction guidance and support
• Working with various internal and external stakeholders to expand and enrich supply chain content

Compliance, Governance and Assurance    

• Ensure supplier stakeholders comply with relevant regulatory requirements
• Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements
• Collaborate and communicate with suppliers
• Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.)
• Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines
• Ensure supplier stakeholders comply with relevant regulatory requirements
• Consolidate reports and provide feedback to Contracts Manager on appropriate contract management reporting and governance requirements
• Provide effective advice to the wider organisation on contract/agreement entitlements, obligations, and purchasing methods and quantities

Contract Management    

• Compile and manage contracts with service providers
• In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met
• Negotiate, conclude and administer contracts throughout the contract lifecycle
• Evaluate contractual terms and condition and provide recommendations
• Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts
• Evaluate contract stipulations and provide recommendations
• Communicate and ensure adherence to contractual rights and obligations
• Record and monitor contract compliance and renewal applications
• Investigate the need for contract extensions and terminate contractual relationship upon completion if required
• Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations
• Responsible for safekeeping and retention of contractual documentation in accordance with Group standards and policies
• Manage the end to end contract management process
• Develop and implement contracting portfolio project plans
• Develop, socialise and implement contracting strategies
• Ensure all contracting plans incorporate and address Social and Labour Plans (SLP’s), Mining Charter and BBBEE preferential procurement objectives
• Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists
• Ensure guidance and planning to contract modifications, price adjustments and contract close out
• Communicate and ensure adherence to contractual rights and obligations
• Contribute to supplier development including Local Economic Development
• Develop and maintain key supplier agreements with a continuing focus on efficiency gains
• Identify opportunities for cost savings through product substitution, market testing, or other means
• Actively participate in organisation planning as it relates to procurement activities

Customer and Client Relationship Management    

• Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard
• Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliers
• Support on-boarding of new suppliers and manage supplier relationships
• Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e. disputes, claims, performance etc.
• Work collaboratively, efficiently and effectively with both internal/external customers and/or stakeholders
• Build sound relationships with Business Unit (BU) end-users, key suppliers and colleagues
• Build and nurture effective and influential relationships with internal and external stakeholders, suppliers, and partners

Financial Management    

• Support and adhere to functional budget requirements and cost containment goals
• Prepare contracting project plans and strategies
• Manage allocated contract portfolio from a contract life cycle management and milestone perspective
• Conduct annual demand planning
• Act as a specialist expert in contract life cycle management process
• Represent Group to negotiate and secure approval on various commercial contracts for our client's Group (strategic sourcing and BU contracts)

Functional Excellence    

• Adhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.
• Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy
• Apply functional best practices, promote sharing of best practices and knowledge
• Assist in the execution of functional excellence initiatives

Internal Business Processes    

• Provide weekly feedback on progress related to contract lifecycle management activities
• Actively contribute to achieving Supply Chain Management (SCM) balanced score card targets
• Comply and adhere to Group processes, procedures and standards in the execution of contract lifecycle management activities
• Conduct monthly reporting on contracting process
• Ensure procurement savings occur
• Compile tender documentation as per project
• Determine commercial and financial evaluation of tenders
• Obtain tenders from specific marketplace through marketing process

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PURPOSE:

• To manage Electrical operations and maintenance.
• Ensures the effective installation, maintenance extensions to and dismantling of electrical systems (in production areas and on premises) according to specific schedules, procedures and standards.
• Supervises artisans who carry out installation/maintenance of equipment and ensures that maintenance is scheduled on a regular basis.
• Co-ordinates activities with the production department.
• Responsible for the effective use of labour, spares and materials.
• Inspects workplace, including production areas regularly.

Minimum Requirements    

QUALIFICATIONS:

• N3 Relevant Trade Subjects (Essential/Minimum)
• Trade: Electrician MQA/QCTO (Essential/Minimum)
• N4: Engineering Relevant (Essential/Minimum)
• Certificate First Line Management (Essential/Minimum)
• N Dip: (Relevant) (Recommended/Desirable)

EXPERIENCE: 

• 3-5 years  Relevant electrical maintenance experience in a Plant or Mining environment. With 2 years’ supervisory experience in a multi- disciplinary environment.   (Essential/Minimum)    Operational

REQUIREMENTS: 

•    Psychometric Assessment (Essential/Minimum)
•    Certificate of Fitness (Essential/Minimum)

Duties & Responsibilities    

Best Practice and Knowledge Management    

• Track performance to indicate improvement opportunities
• Participate in implementation of appropriate quality management systems to ensure delivery of high-quality projects and engineering outcomes
• Contribute to development and implementation of an appropriate approach to knowledge management for discipline in line with business needs
• To manage multi functions within own section with different scopes of work and competencies to get to best practice professional output

Business Performance and Operations    

• Ensure electrical department perform duties delegated to them through coaching
• Apply electrical solutions to ensure competitive advantage to relevant sections and Business Units (BU's) in a safe, healthy and environmentally sustainable manner through competent delivery of professional service
• Schedule training and develop plans to ensure future availability of trained Artisans
• Share feedback on performance immediately with subordinates to acknowledge, reward or rectify non-performance
• Identify and rectify planned maintenance and project short falls
• Work under guidance of relevant Engineers and Heads to deliver a professional electrical service with regards to projects and maintenance in the BU's
• To ensure that actual costs are within boundaries set by manpower and operational budgets
• Identify maintenance improvement opportunity to minimise defect occurrence associated with area of responsibility
• To manage priority changes on projects within section

Compliance, Governance and Assurance    

• Set procedures in order to adhere to legal compliance within designated areas
• Adhere to effective Safety Health Environment and Community (SHEC) management systems for own job or for section
• Participate in governance systems for best practice
• Adhere to requirements of quality management systems
• Manage Company Value System in electrical section

Effective People Management    

• Lead and manage subordinates through visible and transformational leadership behaviours that facilitates superior people performance
• Manage Company Value System in electrical section
• Act as change agent to foster environment where people are motivated and seek out better ways of operating in team and sub-team processes
• Motivate and inspire staff to excel at jobs
• Manage and develop performance contracts for subordinates ensuring alignment to overall service contracts
• Ensure performance contracts and succession planning processes deployed to support creation of an enabling environment