Job Openings at Quality Council for Trades and Occupations (QCTO)

Job Description

• Manage the processing of applications and evaluate products relating to new development /realignment/ review of occupational qualifications, part-qualifications, and skills programmes. Manage evaluation of applications for learnership registration. Monitor and track allocated projects within the qualification’s domain space.
• Manage the evaluation and moderation of applications for occupational qualifications, part-qualifications and skills programmes.
• Manage the evaluation and moderation of developed occupational qualifications, part-qualifications and skills programmes.
• Monitoring and track Quality Partner(s) processes on development, realignment and review of occupational qualifications, part-qualifications, and skills programmes.
• Evaluate and moderate of learnership applications received from Quality Partner(s).
• Manage the tracking of SAQA feedback and completion of remediation actions required for occupational qualifications and part-qualifications.
• Quality assures the evaluation of reports received from Quality Partner(s).
• Support Quality Partners to ensure that there is industry stakeholder participation in processes on development, realignment and review of occupational qualifications, part-qualifications, and skills programmes.
• Ensure effective communication with Quality Partners and other stakeholders.
• Participate in structures aimed at enhancing development of occupational qualifications, part-qualifications, and skills programmes. 
• Contribute to the development and review of policies, guidelines, templates and forms on QCTO mandate.
• Contribute to continuous professional development through reading articles, participate in research workshops, seminars as a way of keeping abreast with latest developments on occupational qualifications, part- qualifications and skills programmes.
• Provide necessary support to internal and external stakeholders to support implementation of QCTO policies, guidelines, and processes. 
• Operate within the policies, procedures, and prescripts of the QCTO. 
• Participate in QCTO team activities and uphold QCTO values.

Job Requirements

• A minimum qualification at NQF Level 7 in Technical or Engineering field or related qualification as recognised by South African Qualifications Authority (SAQA).

OR

• Specific artisanal qualification (trade qualification) in a technical or engineering field plus a supervisory or management qualification at NQF level 7 as recognised by South African Qualifications Authority (SAQA).
• A minimum of six (6) years of work experience in a technical or engineering field of which three (4) years must be at a supervisory level position.
• Driver’s License, at least Code B.
• Experience in qualifications and skills programmes development, realignment, or review will be regarded as an added advantage. 
• Must have knowledge of Public Service and QCTO mandates and strategies, knowledge of the education system and pedagogy, Post school education framework, Relevant Government Framework Act, Skills Development Act, National Skills Development Plan 2030, QCTO business strategies and goals, QCTO business processes and value chain, QCTO policies, Procedures, and regulations, QCTO goals and performance requirements.
• Must have skills required in applied strategic thinking, applying technology, Budgeting and financial management, Communication and Information management, Impact and influence, Stakeholder engagement and management, Monitoring, and evaluation, managing interpersonal conflict and resolving problems. 

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Job Description

• To manage the implementation and quality assurance of occupational qualifications, part qualifications and skills programmes in Public Institutions, including TVET Colleges, Community Education and Training (CET) Colleges, and Correctional Facility Colleges, amongst others.
• Ensure public providers are equipped to implement occupational qualifications and skills programs.
• Support the rollout of occupational qualifications within the transitioning public sector.
• Initiate and participate in pilot projects related to offering occupational qualifications at public providers.
• Oversee and report on the implementation process.
• Track and report on learner enrolment at public providers.
• Monitor and report on the quality assurance processes at public providers.
• Manage QCTO processes for the quality assurance of assessments.
• Ensure adherence to QCTO policies.
• Monitor and report on learner achievements at public providers.
• Maintain strong relationships with stakeholders such as DHET, TVET Colleges, and SETAs to ensure effective communication with quality partners and other stakeholders.
• Engage with internal and external stakeholders on the implementation of occupational qualifications.
• Ensure adequate sector representation to provide input into the implementation of occupational qualifications.
• Support QCTO strategic imperatives and projects related to public providers.
• Monitor expenditure against the allocated budget under the leadership of the responsible director.
• Manage the performance of employees and subject matter experts in accordance with policy.
• Provide employees with the necessary information and resources to meet their objectives and targets.
• Maintain a database of information related to public providers.
• Participate in developing policies, guidelines, and templates.
• Maintain constant communication and collaboration with all public providers.
• Regularly travel to public providers to offer support and capacity building.
• Motivate team members and foster a culture of high performance.
• Manage employee and SME-related matters within the function.
• Develop, update, and oversee standard operating procedures for the function, streamlining where necessary.
• Actively participate in management meetings and internal QCTO structures.

Job Requirements

• A minimum NQF Level 7 qualification in Technical, Vocational or Engineering Field or related qualification recognised by South African Qualifications Authority (SAQA),
• A minimum of six (6) years of work experience in a technical, vocational or engineering field of which three (3) years must be at a supervisory level position.
• Driver’s License, at Least Code B.
• Experience in public providers will be regarded as an added advantage. 
• Quality Assurance Qualifications will be an added advantage.
• Must have knowledge of Public Service and QCTO Mandates and Strategies, knowledge of the education system, Post School Education and Training framework, Relevant Government Framework Act, Skills Development Act, Economic Redevelopment and Recovery Plan Strategy (ERRSP), QCTO strategies and goals, QCTO business processes and value chain, QCTO Policies, Procedures, and regulations, QCTO Performance requirements.
• Must have skills required in applied Strategic Thinking, Applying Technology, Budgeting and Financial Management, Communication and Information Management, Impact and Influence, Stakeholder Engagement and Management, Monitoring and Evaluation, Managing Interpersonal Relationships, Conflict and Resolving Problems. 

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Job Description

• To manage and direct the implementation and quality assurance of occupational qualifications, part qualifications and skills programmes in Public Institutions, including TVET Colleges, Community Education and Training (CET) Colleges, and Correctional Facility Colleges, amongst others.
• Ensure public providers are equipped to implement occupational qualifications and skills programs.
• Support the rollout of occupational qualifications within the transitioning public sector.
• Initiate and manage projects related to offering occupational qualifications at public providers.
• Oversee and report on the implementation process to the Chief Director.
• Track and report on learner enrolment at public providers.
• Monitor and report on the quality assurance processes at public providers.
• Ensure adherence to QCTO policies.
• Monitor and report on learner achievements at public providers.
• Maintain strong relationships with stakeholders such as DHET, TVET Colleges, and SETAs to ensure effective communication with quality partners and other stakeholders.
• Engage with internal and external stakeholders on the implementation of occupational qualifications.
• Ensure adequate sector representation to provide input into the implementation of occupational qualifications.
• Support QCTO strategic imperatives and projects related to public providers.
• Generate Budjets, Monitor expenditure against the allocated budget under the leadership of the Chief Director.
• Manage the performance of employees and subject matter experts in accordance with policy.
• Recruit subject matter experts (SMEs) as needed.
• Provide employees with the necessary information and resources to meet their objectives and targets.
• Maintain a database of information related to public providers.
• Lead the development of policies, guidelines, and templates.
• Maintain constant communication and collaboration with all public providers.
• Regularly travel to public providers to offer support and capacity building.
• Motivate team members and foster a culture of high performance.
• Manage employee and SME-related matters within the function.
• Develop, update, and oversee standard operating procedures for the function, streamlining where necessary.
• Actively participate in management meetings and internal QCTO structures.
• Plan and report on all activities and outcomes to the Chief Director.
• Monitor quality partners in collaboration with the Quality Assurance Director (Private Providers).
• Investigate cases, maintain a record and database of cases.
• Compile high-quality academic reports as part of annual evidence.
• Manage internal committees and council subcommittees.
• Manage and update risks in collaboration with governance, and update routine compliance reports.
• Manage queries and ensure they are resolved.
• Manage knowledge and develop capacitation media.

Job Requirements

• A minimum NQF Level 8 qualification in Technical, Vocational or Engineering Field or related qualification recognised by South African Qualifications Authority (SAQA),
• A minimum of six (8) years of work experience in a technical, vocational or engineering field of which three (4) years must be at a supervisory level position.
• Driver’s License, at Least Code B.
• Experience in public providers will be regarded as an added advantage. 
• Quality Assurance Qualifications will be an added advantage.
• Post Graduate Qualification will be an added advantage.
• Must have knowledge of Public Service and QCTO Mandates and Strategies, knowledge of the education system, Post School Education and Training framework, Relevant Government Framework Act, Skills Development Act, Economic Redevelopment and Recovery Plan Strategy (ERRSP) , QCTO strategies and goals, QCTO business processes and value chain, QCTO Policies, Procedures, and regulations, QCTO Performance requirements.
• Must have skills required in applied Strategic Thinking, Applying Technology, Budgeting and Financial Management, Communication and Information Management, Impact and Influence, Stakeholder Engagement and Management, Monitoring and Evaluation, Managing Interpersonal Relationships, Conflict and Resolving Problems.

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WITH A FOCUS ON THE HEALTH AND WELFARE FIELD OR EDUCATION, TRAINING AND DEVELOPMENT FIELD OR THE FIBRE PROCESSING AND MANUFACTURING FIELD

Job Description

• Support the processing of applications and evaluation of products relating to new development /realignment/ review of occupational qualifications, part-qualifications, and skills programmes. Support evaluation of applications for learnership registration. Monitor and track allocated projects within the qualification’s domain space.
• Support evaluation and moderation of applications for occupational qualifications, part-qualifications, and skills programmes
• Support evaluation and moderation of developed occupational qualifications, part-qualifications, and skills programmes
• Monitor and track Quality Partner(s) processes for developing, realigning, and reviewing occupational qualifications, part-qualifications, and skills programmes.
• Support evaluation and moderation of learnership applications received from Quality Partner(s).
• Support tracking of SAQA feedback and completion of required remediation actions for the registration of occupational qualifications and part-qualifications.
• Support evaluation of reports received from Quality Partner(s).
• Support Quality Partners to ensure industry stakeholder participation in processes for developing, realigning, and reviewing occupational qualifications, part-qualifications, and skills programmes.
• Support effective communication to Quality Partners and other stakeholders.
• Participate in structures aimed at enhancing the development of occupational qualifications, part-qualifications, and skills programmes. 
• Contribute to the development and review of policies, guidelines, templates and forms on QCTO’s mandate.
• Contribute to continuous professional development through reading articles and participating in research, workshops, and seminars as a way of keeping abreast with the latest developments on occupational qualifications, part- qualifications, and skills programmes.
• Provide necessary support to internal and external stakeholders to implement QCTO policies, guidelines, and processes. 
• Operate within the policies, procedures, and prescripts of the QCTO. 
• Participate in QCTO team activities and uphold QCTO values.

Job Requirements

• A minimum qualification at NQF Level 6 in one of the three fields i.e. Health and Welfare Field or Education, Training and Development Field or Fiber Processing and Manufacturing Field; such a qualification must be recognised by the South African Qualifications Authority (SAQA).
• Valid Driver’s License, at least Code B.
• A minimum of six (6) years of work experience in the Health and Welfare Field or Education, Training and Development Field or Fiber Processing and Manufacturing Field of which three (3) years must be at a supervisory level position. 
• Experience in developing, realigning, or reviewing qualifications and skills programmes will be considered an added advantage.
• Must have knowledge of Public Service and QCTO mandates and strategies, knowledge of the education system and pedagogy, Post school education framework, Relevant Government Strategies, NQF Act, Skills Development Act, National Skills Development Plan 2030, QCTO business strategies and goals, relevant SAQA Policies and Guidelines, QCTO business processes and value chain, QCTO policies, Procedures, and QCTO goals and performance requirements.
• Must have skills in applied strategic thinking, technology, budgeting and financial management, communication and information management, impactful and influential leadership, stakeholder engagement, interpersonal conflict, and problem resolution. 

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WITH A FOCUS ON THE SERVICES FIELD OR FOOD AND BEVERAGE FIELD, OR WHOLESALE AND RETAIL FIELD OR EDUCATIONAL FIELD

Job Description

• Support the processing of applications and evaluation of products relating to new development /realignment/ review of occupational qualifications, part-qualifications, and skills programmes. Support evaluation of applications for learnership registration. Monitor and track allocated projects within the qualification’s domain space.
• Support evaluation and moderation of applications for occupational qualifications, part-qualifications, and skills programmes.
• Support evaluation and moderation of developed occupational qualifications, part-qualifications, and skills programmes.
• Monitor and track Quality Partner(s) processes for developing, realigning, and reviewing occupational qualifications, part-qualifications, and skills programmes.
• Support evaluation and moderation of learnership applications received from Quality Partner(s).
• Support tracking of SAQA feedback and completion of required remediation actions for the registration of occupational qualifications and part-qualifications.
• Support evaluation of reports received from Quality Partner(s).
• Support Quality Partners to ensure industry stakeholder participation in processes for developing, realigning, and reviewing occupational qualifications, part-qualifications, and skills programmes.
• Support effective communication to Quality Partners and other stakeholders.
• Participate in structures aimed at enhancing the development of occupational qualifications, part-qualifications, and skills programmes. 
• Contribute to the development and review of policies, guidelines, templates and forms on QCTO’s mandate.
• Contribute to continuous professional development by reading articles and participating in research, workshops, and seminars to keep abreast of the latest developments on occupational qualifications, part-qualifications, and skills programmes.
• Provide necessary support to internal and external stakeholders to implement QCTO policies, guidelines, and processes. 
• Operate within the policies, procedures, and prescripts of the QCTO. 
• Participate in QCTO team activities and uphold QCTO values.

Job Requirements

• A minimum qualification at NQF Level 6 in one of the four fields i.e. Services Field or Food and Beverage Field or Wholesale and Retail Field, or Education and Training Field; such a qualification must be recognised by South African Qualifications Authority (SAQA).
• Valid Driver’s License, at least Code B.
• Experience in developing, realigning, or reviewing qualifications and skills programmes will be considered an added advantage.
• Must have knowledge of Public Service and QCTO mandates and strategies, knowledge of the education system and pedagogy, Post school education framework, Relevant Government Strategies, NQF Act, Skills Development Act, National Skills Development Plan 2030, QCTO business strategies and goals, relevant SAQA Policies and Guidelines, QCTO business processes and value chain, QCTO policies, Procedures, and QCTO goals and performance requirements.
• Must have skills in applied strategic thinking, technology, budgeting and financial management, communication and information management, impactful and influential leadership, stakeholder engagement, interpersonal conflict, and problem resolution. 

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WITH A FOCUS ON THE TECHNICAL AND ENGINEERING FIELD

Job Description

• Support the processing of applications and evaluation of products relating to new development /realignment/review of occupational qualifications, part-qualifications, and skills programmes in these fields. Support evaluation of applications for learnership registration. Monitor and track allocated projects within the qualification’s domain space.
• Support evaluation and moderation of applications for occupational qualifications, part-qualifications, and skills programmes.
• Support evaluation and moderation of developed occupational qualifications, part-qualifications, and skills programmes.
• Monitor and track Quality Partner(s) processes for developing, realigning, and reviewing occupational qualifications, part-qualifications, and skills programmes.
• Support evaluation and moderation of learnership applications received from Quality Partner(s).
• Support tracking of SAQA feedback and completion of required remediation actions for the registration of occupational qualifications and part-qualifications.
• Support evaluation of reports received from Quality Partner(s).
• Support Quality Partners to ensure industry stakeholder participation in processes for developing, realigning, and reviewing occupational qualifications, part-qualifications, and skills programmes.
• Support effective communication to Quality Partners and other stakeholders.
• Participate in structures aimed at enhancing the development of occupational qualifications, part-qualifications, and skills programmes. 
• Contribute to the development and review of policies, guidelines, templates, and forms on QCTO’s mandate.
• Contribute to continuous professional development through reading articles and participating in research, workshops, and seminars as a way of keeping abreast with the latest developments on occupational qualifications, part- qualifications, and skills programmes.
• Provide necessary support to internal and external stakeholders to implement QCTO policies, guidelines, and processes. 
• Operate within the policies, procedures, and prescripts of the QCTO. 
• Participate in QCTO team activities and uphold QCTO values.

Job Requirements

• A minimum qualification at NQF Level 6 in one of the two fields, i.e., Technical or Engineering. Such a qualification must be recognised by the South African Qualifications Authority (SAQA).

OR 

• An artisanal qualification (Trade Qualification), plus supervisory or management qualification at NQF level 6 in one of the two fields i.e. Technical Field or Engineering Field; such qualifications must be recognised by the South African Qualifications Authority (SAQA).
• A minimum of six (6) years of work experience in the Technical Field or Engineering Field of which three (3) years must be at a supervisory level position. 
• Valid Driver’s License, at Least Code B.
• Experience in developing, realigning, or reviewing qualifications and skills programmes will be considered an added advantage. 
• Must have knowledge of Public Service and QCTO mandates and strategies, knowledge of the education system and pedagogy, Post school education framework, Relevant Government Strategies NQF Act, Skills Development Act, National Skills Development Plan 2030, QCTO business strategies and goals, relevant SAQA Policies and Guidelines, QCTO business processes and value chain, QCTO policies, Procedures, and QCTO goals and performance requirements.
• Must have skills required in applied strategic thinking, applying technology, budgeting and financial management, communication and information management, having impactful and influential leadership, managing stakeholder engagement and interpersonal conflict, and having the ability to resolve problems. 

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with a focus on local government services, public sector services, safety and security services, hospitality, tourism, sports and recreation services

Job Description

• Support processing of applications and evaluate products relating to new development /realignment/ review of occupational qualifications, part-qualifications, and skills programmes. Support evaluation of applications for learnership registration. Monitor and track allocated projects within the qualification’s domain space.
• Support evaluation and moderation of applications for occupational qualifications, part-qualifications and skills programmes.
• Support evaluation and moderation of developed occupational qualifications, part-qualifications and skills programmes.
•  Monitor and track Quality Partner(s) processes on development, realignment and review of occupational qualifications, part-qualifications, and skills programmes.
• Support evaluation and moderate of learnership applications received from Quality Partner(s).
• Support tracking of SAQA feedback and completion of remediation actions required for occupational qualifications and part-qualifications.
• Support evaluation of reports received from Quality Partner(s).
• Support Quality Partners to ensure that there is industry stakeholder participation in processes on development, realignment and review of occupational qualifications, part-qualifications, and skills programmes.
• Support effective communication to Quality Partners and other stakeholders.
• Participate in structures aimed at enhancing development of occupational qualifications, part-qualifications, and skills programmes. 
• Contribute to the development and review of policies, guidelines, templates and forms on QCTO mandate.
• Contribute to continuous professional development through reading articles, participate in research workshops, seminars as a way of keeping abreast with latest developments on occupational qualifications, part- qualifications and skills programmes.
• Provide necessary support to internal and external stakeholders to support implementation of QCTO policies, guidelines, and processes. 
• Operate within the policies, procedures, and prescripts of the QCTO. 
• Participate in QCTO team activities and uphold QCTO values. 

Job Requirements

• A minimum qualification at NQF Level 6 in any of the following fields Local Government Services, Public Sector Services, Safety and Security Services, Hospitality, Tourism, Sports and Recreation Services or related qualification as recognised by South African Qualifications Authority (SAQA).

OR

• Specific artisanal qualification (Trade Qualification) in any of the following fields Local Government Services; Public Sector Services; Safety and Security Services; Hospitality, Tourism, Sports and Recreation Services plus a supervisory or management qualification at NQF level 6 as recognised by South African Qualifications Authority (SAQA). 
• Driver’s License, at least Code B.
• A minimum of six (6) years of work experience in any of the following fields Local Government Services; Public Sector Services; Safety and Security Services; Hospitality, Tourism, Sports and Recreation Services of which three (3) years must be at a supervisory level position.
• Experience in qualifications and skills programmes development, realignment, or review will be regarded as an added advantage.
• Must have knowledge of Public Service and QCTO mandates and strategies, knowledge of the education system and pedagogy, Post school education framework, Relevant Government Framework Act, Skills Development Act, National Skills Development Plan 2030, QCTO business strategies and goals, QCTO business processes and value chain, QCTO policies, Procedures, and regulations, QCTO goals and performance requirements.
• Must have skills required in applied strategic thinking, applying technology, Budgeting and financial management, Communication and Information management, Impact and influence, Stakeholder engagement and management, Monitoring, and evaluation, managing interpersonal conflict and resolving problems. 

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Key functions:  

• Set direction for the HR & Administration support functions and develop operational and business plans. 
• Manage, monitor, and control HR & Administration performance to plan.  
• Manage the performance of direct reports in a manner that creates a culture of high performance 
• Manage, implement, and comply with regulatory and legislative arrangements and reporting requirements for HRM. 
• Provide technical and sound advice to management in matters related to HRM, Administration and Facilities.  
• Manage, monitor, evaluate and control HR information systems (HRIS). 
• Manage, monitor, evaluate and control people change management activities which optimize organizational development implementation success. 
• Develop and manage the QCTO’s talent management.  
• Maintain and ensure compliance with relevant policies, procedures and frameworks. 
• Manage human and financial resources of HR Functions. 
• Budgetary planning, and monitoring of expenditure for the HRM Unit.  
• Manage all HR Committees, play an effective role in the HR committees, and prepare quarterly committee reports.    
• Manage budget allocation to enable performance against the operational plan. 
• Participate as an active member of the QCTO management team. 
• Prepare Monthly/Quarterly/Annual reports and make presentations as required  
• Development and review of Policies and Procedures related to HRM, to ensure they remain relevant.  
• Educate management and employees on policies, procedures, collective agreements, and relevant legislation continuously. 
• Managing the Collective Bargaining processes in the QCTO. 
• Analyse, evaluate, and implement arbitration and pre-dismissal arbitration awards to determine possible grounds for rescission or review.  
• Provide procedural advice for incapacity investigations and advise management on work adaptations and alternative work options.  
• Analysing labour cases, settlement agreements drafted by CCMA in order to assess the practical implications, risks and possible liabilities in liaison with the Legal Unit. 
• Advise management on the process and substantive aspects of grievance management in terms of the procedure and substantive aspects of disciplinary action for misconduct.  
• Manage and facilitate end-to-end disciplinary processes in liaison with line management and represent the employer at external tribunals (CCMA or Labour Court) on assigned cases. 
• Provide Labour Relations advice and represent the QCTO at the CCMA and Labour Court. 
• Determining management strategies and options during conciliation and mediation proceedings. 

Job Requirements

• A minimum of a recognized three (3) years Bachelor’s Degree (Minimum NQF level 7) in Human Resources Management registered with the South African Qualifications Authority (SAQA).  
• Minimum of six (06) years collective experience as Generalist in Human Resources Management and Labour Relations management.
•  An additional minimum 3 years of people management experience/Supervisory experience 
• A Valid driver’s license. 
• Active Membership with a recognised Human Resources Management Professional body 
• Must have knowledge and exposure of Public Service, QCTO mandates and strategies, education system and pedagogy, Post school education framework, relevant Government wide legislation e.g. National Qualifications Framework Act, Skills Development Act and National Skills Development Strategy III.  
• Must have skills in applied strategic and operational thinking, Budgeting and financial management, Problem solving and analysis, Communication, Stakeholder engagement and management, Policy development and management, Quality management.  
• Experience in HR management and development.  
• Experience in managing Labour Relations. 
• Advanced computer literacy and proficiency in the full suite of Microsoft (Outlook, Word, Excel, PowerPoint) and Office 365. 
• Experience in payroll systems is Mandatory (VIP and ESS). 
• Solid background and experience in Labour Relations Management and excellent negotiations skills. 
• Leadership and strategic thinking to engage constructively with executive and senior management. 
• In-depth knowledge of HRM regulations, extensive knowledge and experience in labour legislation, formulation and interpretation of HR policies, remuneration and benefits administration, organisational development, and HR information management. 
• Must have skills in problem solving and analysis, communication, stakeholder engagement, data management, remuneration structuring, risk management and HR records management. 
• Must have knowledge, competencies, and skills in the Public Service, QCTO Mandate and Strategies, Relevant Government Legislations, QCTO Business Strategies and Goals, QCTO Business Processes and Value Chain, Project Management, Batho Pele Principles, Planning and Organizing, Communication Management, Stakeholder Engagement, Quality Management, Business Writing Skills, Precise Reporting Skills, Logical and concise Verbal and Written Communication Skills, Strategic thinking, and Capability. 
• Excellent work ethics, adherence to relevant QCTO Policies and ability to implement them, Ambitious and Results-Driven, Enthusiastic stakeholder liaison abilities, Flexible with regards to Change Management, Ability to manage, interpret and analyse information are the required mandatory attributes. 

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Key functions: 

Manage acquisition and registration of fixed assets.

• Identify and assess the need for procurement of fixed assets.
• Compile specifications thereof.
• Assist the end-users assist the end-user to compile/develop the specifications according to the compliance requirements from OHS Act, building maintenance requirements, building regulations, etc.
• Ensure specifications of these items are in accordance with the requirements.
• Assist SCM/end-users with queries regarding the assets from the services providers. This includes examining/assessing the samples/shop drawings to make sure that everything is in accordance with the specification and compliance.
• In collaboration with Assistant Manager – Finance, management, and coordinate asset disposals.

Manage acquisition and registration of fixed assets. 

• Identify and assess the need for procurement of fixed assets.
• Compile specifications thereof.
• Assist the end-users to compile/develop the specifications according to the compliance requirements from OHS Act, building maintenance requirements, building regulations, etc.
• Ensure specifications of these items are in accordance with the requirements.
• Assist SCM/end-users with queries regarding the assets from the services providers. This includes examining/assessing the samples/shop drawings to make sure that everything is in accordance with the specification and compliance.
• Work in collaboration with Finance Unit / management to co-ordinate asset disposals.
• Perform tasks that flow from the audit results as per auditors’ plan regarding fixed assets. 
• Implement audit recommendations regarding fixed assets.

Building maintenance, repairs, service, maintenance of equipment 

• Ensure that the buildings and equipment are adequately maintained and kept in good working order to preserve the longevity of the useful lifespan.
• Oversee the effective functioning of the back-up generators and UPS systems. 
• Inspection of buildings and equipment to ensure preventative maintenance. 
• Management of a preventative maintenance plan and procedure. 
• Manage and ensure adequate availability of utilities i.e. diesel for the generators, water, electricity, etc. Development and management of the service plan.
• Conduct daily audits on Facilities Management services rendered and ensure that prescribed work quality and standards are sustained.

Management of gardening, security and cleaning services, security/access control systems. 

• Management and supervision of contracted service provider and make sure that the SLA, specifications, and industry regulations are adhered to. 
• Liaise with the service providers regarding any operational issues or operational requirements. 
• Ensure adequate and maximum protection measures pertaining to the buildings and equipment. 
• Management of maintenance, repairs, and improvement of security systems (both physical and automated) across the board. 
• Attend to all security issues and queries pertaining to QCTO properties. 
• Make sure that the building cleanliness is always maintained and kept at good standing. 
• Perform audits of building cleanliness and hygiene and address the issues with the supervisor on site. 
• Manage SLA with service providers for servicing, repairs, maintenance of air conditioning systems, electronic security systems install, general building maintenance and property management. 
• Manage performance and compliance of contractors on site for Physical Resources Planning sub-unit. 
• Assist Supply Chain Unit with the negotiation of the contracts and renewals pertaining PRP. 
• Make sure that all complains regarding these services are addressed and resolved with immediate effect.
• Attend to after hour alarms/call outs as and when needed.
• Building strategic relationships both internally and externally
• Management of office space and accommodation. 

Building development 

• Advise management on the requirements of building development. 
• Attend meetings with built environment professional team and contractors.
• Assist with guidelines on building renovations, alterations, and development. 
• Manage and oversee execution and completion of renovations contracts to acceptable standards.
• Provision of guidelines in terms of specifications and requirements.
• Explore and recommend innovative methods, based on best practices, in order to bring about cost-effective solutions
• Demonstrate and instil effective adherence to processes on infrastructure maintenance.

Management of office space 

• Allocation and management of office space for current and new employees. 
• Planning of office space and acquisition of furniture for new staff members. 
• Management of movement of staff to different workspaces/offices where applicable. 
• Liaison with different units/branches regarding the availability of office space, and requirements.

Management of OHS Act guidelines, Building Regulations, Building by laws compliance. 

• Appointee in terms of the Occupational Health and Safety Act (Act 85 of 1993) – responsible for the health and safety matters of the Company as regulated by this Act and its Regulations. Must ensure that the statutory requirements are always met. 
• Facilitate induction on health and safety for all staff members including clients/visitors attending meetings and workshops. 
• Ensure awareness of health and safety via communiques and training of employees on an on-going basis. 
• Ensure that evacuation procedures are always followed and adhered to. 
• Ensure adherence and always implement a fire prevention procedure.
• Implement and rectify all the audit findings regarding OHS Act and Building Regulations.

Manage sub ordinates and contracted services providers’ teams on site. 

• Management of Physical Resources Planning team and ensure that they adhere to their job descriptions and performance agreements. 
• Manage and develop team according to their training and development needs. 
• Measure/assess performance and need for development of the team. Job Description: Assistant Manager: Physical Resources and Planning 
• Management and supervision of service providers’ teams on site and make sure that the operations are as per the SLA and specifications.
• Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedures. 
• Manage staff performance & facilitate improvement through regularly monitoring performance & providing required coaching, support & feedback
• Identify gaps and deficiencies in services, advise and effect solutions as part of Continuous Improvement on FM services rendered

Attendance of meetings 

• Attend other internal meetings (ad hoc). 
• Schedule and attend meetings with external service providers on a scheduled or ad hoc basis according to operational needs.

Liaison with Tenants ant other relevant stakeholders. 

• Liaison with the tenants and other relevant stakeholders
• Attending to all issues raised by the tenants and make sure that other stakeholders attend to these queries. 
• Make sure that all the requirements from the tenants are addressed in regards with the utilities and office accommodation.

Job Requirements

•  A recognized three-year National Diploma/Degree in Facilities Management, Property Management, at NQF 7 Level
• Must have Project Management knowledge, experience, and certification.
• Experience in Operations Management
• Grade 12 / Matric (Senior Certificate)
• Valid Driver’s License
• Minimum 6 years relevant experience in Facilities/Property Management
• At least one SAFMA (South African Facilities Management Association) Certification in: Certified Property Management, Certified Facilities Specialist or Certified Facilities Practitioner
• An additional minimum 3 years of people management experience/supervisory experience
• MS Project & MS Outlook (Advanced skill level)
• Knowledge and working experience of OHS Act, ISO 9001 Quality Management Systems, Property Law & Contractual Law