Job Openings at Spoor & Fisher

Job Advert Summary

• Spoor & Fisher is looking for a Trade Mark Secretary within the TM: Anti-Counterfeiting Team. The successful candidate will be based in the Centurion office, reporting to the Partner. The ideal candidate should have a keen eye for detail and should be able to attend to general trade mark secretarial duties with a focus on litigation.

Minimum Requirements

Qualifications, Knowledge & Skills

• Matric
• A paralegal diploma will be advantageous
• Proficiency in MS Word and MS Excel
• Experience in using the COURT ONLINE system
• Good command of the English language
• A keen attention to detail and accuracy
• Ability to work independently as well as within a team
• A sense of urgency and the ability to work under pressure
• Taking initiative and being pro-active
• Ability to work on multiple matters simultaneously

Duties and Responsibilities

• Drafting correspondence e.g. affidavits, letters and litigious documents;
• Maintaining the Section 15 portfolio and records database;
• Interacting and liaising with various 3rd parties;
• Diary and deadline management;
• Processing invoices and managing monthly billing;
• Updating internal accounts systems;
• Attending to various other routine and ad hoc secretarial/administrative duties.

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Job Advert Summary

• We are looking for a skilled IT Support Technician with 2–3 years of desktop support experience to provide first- and second-line support, manage hardware/software setups, and ensure smooth operation of end-user systems and IT infrastructure. The ideal candidate will have an IT-related qualification, strong troubleshooting skills, and be comfortable working in a dynamic, hands-on environment with occasional after-hours support.

Minimum Requirements

• Minimum Matric or NQF equivalent (NQF Level 4)
• Diploma/Certificate in IT or related field
• A+ or N+ certification or Microsoft certified IT professional certification as added advantage
• Minimum 2-3 years' desktop support experience

Duties and Responsibilities

Primary tasks:

• Provide first- and second-line end-user support for hardware and software issues.
• Install and configure new end-user computers and associated peripherals.
• Configure, maintain, and update mobile devices and laptops.
• Log, allocate, attend to, and follow up on IT service requests using the IT Service Desk system.
• Comply with IT policies and standard operating procedures.
• Liaise with contractors and external suppliers regarding IT procurement.
• Receive procured IT equipment and update the IT Asset Register.
• Maintain printers and multi-purpose copiers to ensure optimal usability.
• Perform network and end-user PC troubleshooting to ensure workstations operate optimally.
• Set up and configure Dictaphones, Dragon, and transcription equipment/software.
• Handle audio-visual setups in boardrooms for meetings.
• Conduct routine checks of boardroom IT equipment, including fax tests, and complete daily checklists.
• Automate processes, including creating software packages for mass deployment or project rollout.
• Provide rotational after-hours support as required

Additional Responsibilities:

• Shadow IT contractors/vendors as needed.
• Fill the building generator with fuel when required.
• Maintain minimum stock levels and proper inventory management.
• Document old IT equipment prior to removal or storage in the basement.
• Print and grant permissions for user access tags.
• Check fire escape doors for compromise.
• Ensure air conditioning units in UPS rooms and patch rooms are operational.
• Ensure surveillance cameras are functional.
• Conduct load tests on UPS systems in boardrooms and patch rooms.

CLOSING DATE : OCTOBER 28, 2025

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Job Advert Summary

• We are looking for a proactive, detail-oriented, reliable, and experienced legal secretary/ administrator to play an important role in our Patent: Agency Formalities team. This position involves delegated substantive, administrative and general legal work. Organization and prioritization are key skills for success in this role.

Minimum Requirements

• Proficiency in MSWord
• Proficiency in MSExcel
• Proficiency in Inprotech would be advantageous
• Proficiency in Pdf exchange viewer
• Experience working with CIPC online
• The ability to work across different web-based portals
• Sense of urgency to meet deadlines
• Team Player and multi-tasking
• Organised, structured and orderly
• Excellent communication skills

Duties and Responsibilities

• Monitoring the department shared mailbox
• End to end management of the various Formalities processes in an efficient manner:
• Lodgement applications
• Extension applications
• Change of Title
• Incoming and outgoing Takeover Cases
• Abandoned and unlikely to proceed cases
• Formal official actions
• Supporting Documents
• Conducting initial formalities checks before reminders are dispatched to client
• Receiving and carefully reviewing signed supporting documents from clients
• Dispatching client reminders on outstanding supporting documents
• Requesting and updating power of attorney documents
• Reminders, Reports & Recording
• Running PAF reminders
• Running relevant PAF sql reports, maintaining current formality reminders and sanity checks
• Recording PAF filings in the daily lodgement book
• Checking collation of the patents practice lodgements for CIPC
• On-line Systems and Portals
• Updating PAF case events, remarks and event text on the relevant system
• Effective management and maintenance of client portals
• Accurately preparing invoices and statements
• Any other dept-related duties and projects e.g. testing rules, templates and report RC’s and assisting with urgent overflow work from other Agency teams

CLOSING DATE : OCTOBER 28,2025