Job Openings at UMALUSI

Reference Number

• E&A/02/02

Requirements

• NSC, NC(V) Level 4, SC, SC(Amended) or equivalent NQF Level 4 qualification with language(s). 
• A minimum of 2 years’ general office administration in an educational environment will be an added advantage. 
• Excellent English communication skills (written and verbal). Strong computer skills. 
• Knowledge of principles and practices of basic office management. 
• Ability to implement administrative and logistical requirements for projects, seminars, workshops and meetings. 
• Ability to work independently and in a team.

Duties

• Support the implementation of the operational plan of the unit. 
• Provide support in the work of the unit including, but not limited to, planning of workshops, projects and meetings 
• establishing and maintaining an effective filing system (electronic and hard copy) in line with the Umalusi file plan 
• preparing meeting documents, managing incoming and outgoing emails, photocopying. 
• Use of the MIS for assigning tasks to contract staff 
• Processing and tracking of claims and liaison with the finance unit. 
• Logistical arrangements and preparation for meetings and related activities. 
• Preparing travel arrangements and liaising with the travel agencies for flight bookings, accommodation and car hire according to applicable and related policies. 
• Tracking of budget 
• Managing electronic databases 
• Taking minutes at meetings, typing and distributing these to the relevant parties.
• Managing the flow of documents in and out for the relevant sub-units. 
• Screening telephone calls, recording messages and responding to queries.

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Reference Number
E&A/02/01

Requirements

• An appropriate recognised three- or four-year post-matric qualification in education a post-graduate education qualification will be an added advantage 
• Current registration with the South African Council for Educators At least three years’ middle management experience in the school / college / Quality Council environment 
• At least 3 years’ working experience in a school offering the National Curriculum Statement (NCS) 
• Experience working as an Umalusi Subject Specialist / Evaluator dealing with the evaluation and accreditation of independent schools is an added advantage, as is experience in the coordination and management of Umalusi Evaluation and Accreditation site visits. 
• Experience in teaching / lecturing in a private college offering a qualification on the General and Further Education and Training Qualifications Sub-framework will be an added advantage. 

The successful applicants must have proven understanding, knowledge and experience of: 

• all pieces of legislation that inform Umalusi’s work as a Quality Council 
• the uniqueness of independent schools and private colleges 
• accreditation, monitoring and evaluation systems and processes 
• good verbal and written English communication and report writing skills 
• sound training and facilitation skills 
• project management, coordination and strong administration skills.

The successful applicants must: 

• be dynamic, self-motivated and self-managing 
• have the ability to work under pressure as an individual and in a team 
• be willing to travel regularly and extensively and also to work extra hours and/or after hours 
• have the ability to work within tight timelines hold a valid driver’s license and 
• have extensive computer literacy skills including coordinating and conducting online meetings.

Duties

• Implementation of a system intended to maintain and extend the evaluation and accreditation of independent schools and private colleges, and reporting thereon, including, but not limited to: assisting in the development of accreditation policies and procedures 
• generating and editing reports and related documents 
• planning and coordinating site visits and the related reporting 
• establishing and maintaining sound relations with relevant stakeholders 
• developing and maintaining databases related to the work of the unit 
• performing any other tasks that are reasonably assigned by the supervisor.