Administrative Assistant Evaluation and Accreditation at UMALUSI

Reference Number

• E&A/02/02

Requirements

• NSC, NC(V) Level 4, SC, SC(Amended) or equivalent NQF Level 4 qualification with language(s). 
• A minimum of 2 years’ general office administration in an educational environment will be an added advantage. 
• Excellent English communication skills (written and verbal). Strong computer skills. 
• Knowledge of principles and practices of basic office management. 
• Ability to implement administrative and logistical requirements for projects, seminars, workshops and meetings. 
• Ability to work independently and in a team.

Duties

• Support the implementation of the operational plan of the unit. 
• Provide support in the work of the unit including, but not limited to, planning of workshops, projects and meetings 
• establishing and maintaining an effective filing system (electronic and hard copy) in line with the Umalusi file plan 
• preparing meeting documents, managing incoming and outgoing emails, photocopying. 
• Use of the MIS for assigning tasks to contract staff 
• Processing and tracking of claims and liaison with the finance unit. 
• Logistical arrangements and preparation for meetings and related activities. 
• Preparing travel arrangements and liaising with the travel agencies for flight bookings, accommodation and car hire according to applicable and related policies. 
• Tracking of budget 
• Managing electronic databases 
• Taking minutes at meetings, typing and distributing these to the relevant parties.
• Managing the flow of documents in and out for the relevant sub-units. 
• Screening telephone calls, recording messages and responding to queries.