Individual Giving Project and Events Coordinator at WWF South Africa

Minimum Requirements

• ND / B Degree (Marketing / Business Management / Social Science) or similar.
• 5 years Administration and Project Management / Event Management
• Expert in Microsoft Excel
• Strong administrative and project/ event management experience
• Good planning and organising skills
• High EQ
• Ability to identify and solve problems
• Team player
• Energetic, passionate and self-confident; combined with strong personal values and a genuine motivation for wanting to make the world a better place
• Self-aware and self-motivated to maintain a state of high performance
• Enjoy learning about yourself & others and are open to feedback & coaching
• Ability to influence others to take action through compelling conversations that connect on a personal level. 
• Good interpersonal skills. 
• Able to manage conflicting deadlines and deliver to deadlines.
• Accurate and high attention to detail.
• Resilient individual with high energy levels.
• Passion for conservation.

Duties and Responsibilities

Recruitment

• Identify suitable advertising channels. 
• Creation of job advertisements. 
• Manage the training day logistics i.e attendees, training venues, technical requirements, lunch, printing all required documents. 

Administration 

• Preparing files for monthly imports of donations received via various payment portals i.e. Peach Payments, Given Gain and Linkserv
• Generating S18A certificates for all eligible donations
• Identifying INCOME received from individual giving donors

Human Resources

• Manage contracting processes with newly appointed fundraisers, including terminations
• Ensure that all fundraisers are in possession of all relevant company policies
• Manage all fundraiser leave days

 Field Operations

• Monitor collateral (tablets, uniforms, bags, badges, donor gifts) of fundraisers and make sure that all stock is accounted for
• Be able to visit the team at least once a week
• Assist in moving of stand set wherever necessary
• Assist in managing site relationships
• Manage pool car bookings

Travel

• Plan details for travel including transportation, accommodation, subsistence & travel allowances and airlines
• Use of approved booking channels
• Traveler compliance with policy
• Manage all booking processes for travel and external F2F excursions

 Invoices and Finance

• Handle all supplier, Sales Manager and Fundraiser invoices
• Raising purchase orders
• Managing supplier relationships
• Cash sale/ donor Invoicing

Event Management

• Assisting on event management for donors
• Managing face-to-face fundraising events
• Event administration (payments and supplier documentation)
• Venue sourcing
• Managing RSVP list
• Catering, sound and other supplier management

Miscellaneous

• Sourcing of gifts
• Assisting with vetting of suppliers
• Bulk SMS management