Job Opportunities at Aspen Pharma Group

Description

• Fine Chemicals requires the services of a Builder for the Engineering Department.  To qualify for these positions the most suitable candidates must fulfill the following requirements

Requirements

JOB REQUIREMENTS:           

• Grade 9 and/or equivalent
• Formal Trade qualification/ verification as bricklayer/ plasterer or similar would be preferred
• A minimum of 3 - 5 years’ experience in general building or building maintenance
• Ability to do basic tiling, basic, plumbing, and skimming of walls and floors is advantageous
• Completed firefighting training would be advantageous

BASIC JOB FUNCTIONS (Brief Summary):

• Building new structures as per drawings and instructions
• Conducting building maintenance and renovation tasks as required
• Supporting Projects and Engineering work in any tasks required
• Assessing assigned tasks in order to complete the task in the required timeframes and standard required to facilitate current good manufacturing practices (cGMP)
• General building and plastering work
• Operation and general maintenance of assigned tools and equipment
• Adherence to safe working practices and general health and safety regulations

PERSONAL ATTRIBUTES (Brief Summary):

• Must be honest and reliable
• Able to work in a team as well as independently when required
• High attention to detail and accuracy
• Ability to work under pressure
• Must have the ability to plan tasks and have good administration skills.
• Able to work extended hours at short notice if required
• Physically capable of repeatedly lifting and carrying 20 to 25kg containers
   

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Requirements
JOB REQUIREMENTS:           

• Minimum Education Qualification – Matric/Grade 12, with Mathematics
• A Diploma in Stores Management would be advantageous
• 3 years’ experience in a manufacturing/stores environment preferably in the Chemical and Pharmaceutical Industry
• A valid forklift driver’s licence is preferred
• Must be computer literate, MS Windows, i.e. Word, Excel, Outlook, etc.
• Must possess good administrative skills
• Ability to plan and work in an orderly, logical, and systematic manner

BASIC JOB FUNCTIONS (Brief Summary):

• Ensure that all materials are issued from or received in the engineering store
• Perform forklift driver duties as and when required
• Ensure that all EH&S rules are abided by in the store as well as when moving items around the site
• Accurately capture all data onto SAP
• Ensure that stock delivered is checked and correctly booked into SAP
• Ensure that stock is accurately picked and issued
• Ensure that stock counts are accurately done within the required timelines
• Ensure that the store and surrounds are always kept clean and tidy
• Other ad hoc duties as required

PERSONAL ATTRIBUTES (Brief Summary):

• Must be honest and reliable
• Able to work in a team as well as independently when required
• High attention to detail and accuracy
• Good communication (written and verbal) as well as good data-capturing skills
• Ability to work under pressure
• Good interpersonal skills and ability to maintain good internal customer/supplier relations
• Able to work extended hours at short notice if required
• Physically capable of repeatedly lifting and carrying 20 to 25kg containers 
   

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Description

• Fine Chemicals requires the services of a highly competent Maintenance Manager for the Engineering Department.  To qualify for this position suitable candidates must fulfill the following requirements.

Requirements

JOB REQUIREMENTS:   

• Educational requirements. N6 Mechanical or Electrical (Heavy Current), trade tested Millwright, Mechanical Fitter or Electrician. OR National Diploma/BTech degree in Mechanical or Electrical Engineering (Heavy Current).
• 8-10 years management experience of which at least 5 years must be in an FMCG or Pharmaceutical environment.
• A good understanding of Maintenance principles, the OHAS Act.
• Must be computer literate, Office 365, SAP ECC / S4 Hanna or a similar.
• Good practical and theoretical knowledge of Mechanical and Electrical Engineering.
• Proven problem-solving skills and techniques.

BASIC JOB FUNCTIONS (Brief Summary):             

• Provide leadership and support to maintenance Team leaders, Artisans and Trade hands.
• Responsible for Compliance of Mechanical equipment Lifting equipment and Pressure vessels and systems.
• Responsible for adherence to Maintenance and schedules.
• Manage Operation and Maintenance of Mechanical equipment and facility.
• Plan and Coordinate maintenance activities with the relevant Department within FCC where required.
• Lease with external service providers to ensure all maintenance and statutory requirements for safe and reliable operation of equipment and systems.
• Obtain and review quotations from external service providers for maintenance and repairs Equipment and systems.
• Ensure full compliance and execution of the company’s maintenance programmes, policies and procedures on all designated work.
• Plan work and lease with the relevant department to ensure work is completed on time as per schedules and production requirements.
• On a continuous basis carry out upgrades and improvements on plant.
• Drive Compliance to housekeeping standards. Manage the day-to-day functions in the Engineering workshop.
• Manage scheduling and completion of work on SAP In2Rep to meet operational targets for schedule adherence, plant and equipment availability and safety.
• Assume responsibility for safety and compliance of Plant and Equipment as GMR2.7.

PERSONAL ATTRIBUTES (Brief Summary)            

• Must be able to provide strong leadership to team members from trade hands to team leaders.
• Good organizational skills, with a hands-on and honest approach.
• Good interpersonal skills.
• Exceptional attention to detail and accuracy.
• Ability and willingness to work long hours when required.  
   

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Description

• Monitor, maintain and repair equipment and machinery adhering to GMP and safety requirements.
• Plan and implement preventative and corrective maintenance.
• Ensure service equipment operates at optimal efficiency to meet planned levels of production.
• Innovate and apply process engineering techniques to ensure optimal functionality of production equipment and processes.

Requirements
Planning and Operational Support

• Act as a technical/ subject matter resource
• Facilitate implementation of current processes
• Identify gaps in current policies and procedures
• Provide input into changes or improvements to processes, tools, and techniques
• Train staff on SOPs and maintenance of equipment/ machinery

Production Facility Maintenance

• Plan technical requirements and maintenance tasks according to production requirements to meet Production Plan
• Review and update maintenance schedules
• Perform planned preventative maintenance and inspections according to maintenance plan, job cards, and SOPs
• Repair breakdowns according to best practice, job cards and SOPs
• Troubleshoot machine breakdowns to identify cause of breakdowns
• Perform root cause analysis to identify cause of machine failures and quality deficiencies to minimize machine downtime
• Implement corrective actions to minimize machine downtime
• Isolate, remove and replace defective components
• Complete and submit work requisitions; Create and close job cards
• Maintain workshop, tools, and assets to standards
• Determine and request required parts, materials, and special equipment to maintain machines/ equipment
• Install, test, and validate machine operating efficiency

Mechanical Engineering

• Maintain calibration of machines according to SOPs and manuals, ensure machine safeguards are in place
• Identify and correct equipment deviations to avoid quality deficiencies; Reduce outsourced spending of repairs
• Inspect service equipment and report status to Team Leader
• Rectify operational problems according to SOP
• Communicate process and equipment deviations to management
• Provide input into asset life cycle optimization and replacement
• Assist production staff with change overs

Reporting and record keeping

• Provide standard record keeping and reporting functionality for area of work

Skills Required

Background/experience

• Trade Tested Mechanical and/ or Electrical Artisan (Fitter/Fitter or Turner/Millwright) with 2 to 4 years’ post Apprenticeship experience as a trade tested artisan
• Pharmaceutical Technician Certificate will be an advantage
• Manufacturing experience
• Experience in operation and maintenance of pharmaceutical manufacturing / packaging systems

Specific job skills

• Comprehensive knowledge of pharmaceutical manufacturing, standards, and compliance requirements
• Understanding of technical drawings / use of equipment manuals
• Ability to interpret and implement policies, processes, and objectives
• Physically capable of lifting/ moving heavy equipment

Competencies

• Interrogating Information
• Pragmatic Action
• Maintaining Accuracy

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Description
Overview

• Process inventory sales transactions and invoices for export and local customers

Responsibilities:

• Forecast
• Request customer forecasts, verify correctness, resolve queries with customers and upload validated forecasts onto ERP system.
• Forecast requested, validated and uploaded monthly.

Purchase orders

• Upload purchase orders onto ERP system and create the  order number.
• Receipt all finished goods from local and international suppliers, as well as all sub-contracting raw materials and packaging from local suppliers.

Sales orders

• Request method of transport from customer and inform Distribution Warehouse.
• Perform ERP system transactions to process the sale.
• Arrange quotes with transport companies and obtain financial approval.
• Send Commercial invoices for payment.
• Generating and releasing all sales orders for both local and international market.
• Ensure that all commercial invoices for all customers are created and sent out.

Documentation

• Initiate and prepare weekly backorder/stock out summary report.
• Arrange for relevant documents e.g. Invoices/COA’s/COC’s/permits

Inventory management

• Inventory management
• Maintain database relating to any significant shortages or damages.
• Obtain authorisation and execute inventory adjustments
• Compile inventory reports and ensure timeous submission of reports.
• Maintain accurate inventory levels and ensure correct warehouse allocations.
• Participate in periodic stocktaking and complete  stock reconciliation report and investigate variances and reconcile with  ES Buyer/Scheduler and Finance.
• Processing of stock count in the ERP system.

Plan & process

• Implement policies and procedures.
• Provide recommendations to management on improvement in processes

Reporting & record keeping

• Analyse consolidated data in own area of responsibility and provide recommendations to line manager.
• Status reports on QA releases and production status.

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives.
• Communicate with employees and management, to convey information
• General office support/ Administrative support
• Lead the provision of advanced administrative, operational, customer support and computational task
• Process orders on the AGI – Aspen Supply Portal.
• Arrange samples/documentation for when AGI samples are requested.

Requirements
Skills Required:

Background/experience

• 4+ years' experience in a relevant field
• 2 year Diploma in Logistics or Supply Chain Management

Specific job skills

• Computer literate – MS Office
• Sound knowledge and experience of the BAAN system

Competencies

• Planning and Organizing
• Meeting Deadlines
• Capturing Facts
   

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Description
Overview

• Carry out tasks related to receiving, material preparation, stocking, picking, cycle counting, finished goods preparation and loading of product

Responsibilities

Receipting

• Check delivery vehicle and pallets for damage and ensure compliance to GMP
• Unpack the truck and sort by supplier and lot numbers
• Check shipping manifest and weigh materials; move suspect material to holding place
• Complete and verify the goods receipt document
• Hand receipt documents over to Administrator to book into BAAN
• Dust and pack by hand, and place on pallets, or by means of equipment
• Apply quarantine labels and/or location label on the material
• Hand over to the Administrator for printing

Stocking

• Place pallet on the shelf as per location label or scan location to update BAAN
• Replace the label after “For release” is approved, if applicable
• Place scheduled products into the Schedule Cages under supervision of Pharmacist

Picking

• Receive instruction to pick, locate and pick the pallet
• Place job number on the pallet and return completed picking instruction to Controller/ Administrator
• Secure the load
• Move it to the staging area for shipping

Quality Control

• Report any stock/or location variances
• Report issues to the superior
• Do general housekeeping
• Do general GMP and Health and Safety functions

Planning & procedures

• Prioritise daily work to complete tasks/ projects assigned by others
• Work within established policies, practices and guidelines, as well as established quality and safety checks

Asset/ Resource coordination

• Determine resource needs within own area of responsibility
• Request required assets and resources for the fulfilment of work duties

Technical expertise

• Optimise own work processes
• Identify gaps in current policies, procedures and legislation as it relates to own area of work
• Execute implementation of processes in own area of work

Reporting & record keeping

• Provide information for completion of reports
• Maintain and update records and systems as required

Requirements
Skills Required

Background/experience

• 2-4 years’ Warehouse experience (preference in Pharmacare)
• Minimum of a National Certification (N4-N6)

Specific job skills

• Trainable to operate specialized MHE

Competencies

• Interrogating Information
• Meeting Deadlines
• Customer Awareness
   

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Description
Job Overview:

• Receive delivery notes, load materials, dispatch trucks, upload information/ documentation into ERP, and process sales orders

Responsibilities

• Documentation, reporting & record keeping
• Complete goods receipt notes and carry out material verification
• Generate sales orders
• Generate picking lists, packing list, load plans, sales invoices and de-shroud notices
• Obtain signoff on finished goods from the Pharmacist prior to distribution, for materials only required for scheduled items
• Book the goods into the ERP System
• Send Stores receipt note and purchase orders to Finance and the Lab
• Assist in gathering the information required for reporting in department or area of technical expertise
• Compile detailed and standardised reports and consolidate documents
• Retrieve supporting documentation and records to facilitate and support query resolution

Investigating

• Prioritise issues and orders
• Determine the cause of damaged goods
• Escalate unknown causes to the superior
• Track down mislabelled products, and correct the labelling thereof

General office support/ Administrative support

Coordinate project and office services

• Perform advanced administrative, operational, customer support and computational tasks (such as, basic data analysis, report and document development, complex report preparation, content development, meeting planning and advanced research)

Plan & process

• Coordinate and provide input into work activities and priorities
• Monitor adherence to schedules
• Provide recommendations to management on improvement in processes
• Provide guidance to and/ or assists others with work activities
• Check own work

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives and to maintain relationships
• Communicate with employees and management, to assist and convey information

Requirements
Skills Required

Background/experience

• 1-3 years’ experience in an administrative role
• Minimum of a 2 year Diploma in Administration

Specific job skills

• Product knowledge (ERP System, Hardware, Database)
• Administration knowledge

Competencies

• Planning and Organising
• Meeting Deadlines
• Capturing Facts
   

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Description

• Monitor manufacturing compliance to GMP and statutory requirements.
• Monitor adherence to guidelines, procedures, and document controls.
• Deliver expected productivity targets as per business requirements.
• Related administrative tasks.
• Serve as back up to Team Leader on shift.

Requirements
Planning and Procedures

• Plan and prioritize daily, weekly, and monthly activities
• Determine, request, and use resources/ assets optimally

Inspections and Verifications

• Verify schedule 5 products
• Verify certified clean status of rooms and equipment
• Verify, review, and approve verification of measuring equipment performance, calibrations, and sampling, and dispensing of materials

Line & Production processing

• Perform, review, and approve line sign-on’s, closures and clearance authorizations
• Perform, review, and approve batch reconciliations to product specifications and quality
• Ensure production process adherence to standards and specifications

Process and system improvements

• Manage, review, and approve change control programs and deviations/ concessions comply to standards and specifications
• Manage and resolve customer complaints
• Optimize processes and identify gaps in policies/ procedures
• Drive CAPA investigations in area of focus

Compliance & Auditing

• Perform and review shift GMP checks, environmental checks, and agent expiry dates, and ensure continued compliance
• Verify good document practice as per SOP and regulation
• Verify the identity of bulk product and printed packaging materials, and conduct intermix checks to assess uniformity
• Verify IPCs are in line with product quality and specifications
• Review and approve preliminary batch records
• Audit logbooks and systems

Troubleshooting

• Investigate deviations and concessions, and assess risk
• Raise deviations and implement corrective action
• Raise maintenance notifications as and when required

Training and technical expertise

• Train new Pharmacists and PMAs on SOPs in transition period
• Identify refresher or awareness training needs

Administration & Record keeping

• Complete batch records and labels
• Complete deviation forms as required
• Query documents and sign off declarations
• Perform and verify calculations in BMR
• Maintain and update records and systems as required
• Retrieve supporting documentation and records to facilitate and support query resolution

Skills Required

Background/experience

• Minimum of bachelor’s degree preferred, ideally in Pharmacy
• 1-3 years’ related work experience
• Pharmaceutical manufacturing experience
• Registration with Pharmacy Council

Specific job skills

• Comprehensive knowledge of pharmaceutical manufacturing, standards, and compliance requirements
• Ability to interpret and implement policies, processes, and objectives

Competencies

• Information gathering
• Interrogating information
• Meeting deadlines
• Finalizing output
• Taking action

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Description

• Fine Chemicals requires the services of a highly competent Quality Control Lab Supervisor for the Quality Control Department.  To qualify for this position suitable candidates must fulfill the following requirements

Requirements

JOB REQUIREMENTS:

• Must have a BSc in Chemistry or a National Diploma in Analytical Chemistry or equivalent  
• A minimum of 5 years of pharmaceutical experience in a quality laboratory environment with at least 2 years in a leading role.
• Additional courses in GLP, ISO17025, and statistical data analysis would be advantageous
• Additional knowledge of validations, stability testing, and technical support development is necessary
• Thorough knowledge and understanding of cGMP (current Good Manufacturing Practice) and the manufacture of Active Pharmaceutical Ingredients (API’s)
• Must be computer literate in using the MS package as well as LIMS, Veeva Docs, and SAP
• Must be able to lead a team of analysts on a shift rotational basis
• Have good knowledge of processes and procedures to be able to support Analysts with troubleshooting and data analysis.
   

JOB FUNCTIONS (include but not limited to):

• Follow testing deadlines provided by the Operations Planners establishing testing deadlines based on business needs and current capacity
• Liaise with all operational leads
• Ensure that testing of in-process samples is done in accordance with existing SOPs.
• Communicate any conflicting priorities and delays to QC Manager and Operations
• Concurrently review sampling and testing operations as well as results generated, any excursions are investigated either via the PIF or deviation system in the shortest possible timeframe, preferably for sample OOS/OOT this must be done before moving on from the current testing system.
• Reviewing and amending of testing methods and SOPs as per the relevant regulatory requirements
• Develop and train staff, manage employee performance, and timekeeping, recruitment of staff, and maintain staff discipline.
• Where necessary, ensure that RM's are released to production as and when needed. 
• Timeous investigation of out-of-specification results/batches
• Ensure that all testing and relevant logbooks are reviewed
• During the review of data, ensure that documents in your section are current for the operations to be performed as per the relevant regulatory requirements. QA/RA of obsolete documentation or necessary changes.
• Implementation of corrective action identified in deviation reports and audits
• When necessary, carry out support testing, data analysis, and checking.
• Documentation control and reviews.
• Implement CAPA programmes where deficiencies are identified
• Attend production exception meetings when required
• Ensure the laboratory is maintained in a GMP state as required by the relevant regulatory authorities.
• Ensure all HSE requirements are complied with in the QC Laboratory.

KNOWLEDGE, SKILLS AND EXPERIENCE:

• Excellent, leadership qualities, ability to motivate laboratory analysts, and the willingness to take responsibility when problems arise
• Good organisational and documentation skills
• Good written and verbal communication
• Good interpersonal and negotiating skills
• Ability to solve problems and troubleshooting in a logical, systematic, and scientific manner
• Sound knowledge of the testing methods and instrumentation used in the QC laboratory 

PERSONAL ATTRIBUTES:

• This position calls for a highly motivated and enthusiastic team player with excellent communication skills, someone who can exercise their initiative and who has a desire and a talent to motivate, coach, develop, and guide others in a team-based environment.
• Can problem-solve, take initiative, and implement improvement projects in conjunction with other work centres
• Willingness and ability to work after hours/overtime when required 

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Description
Job purpose

• Oversee operational excellence (OE) activities, developing lean manufacturing and site loss elimination processes, in partnership with line managers and Industrial Engineering and Technical Training team members.
• Support the development of a Continuous Improvement (CI) culture.
• Perform the role of the custodian of standards across the site.

Responsibilities

Planning, section management and reporting

• Provide input into section’s operational planning, prioritisation of objectives, interpretation and execution of policies and procedures.
• Provide input into and manages budgets and resource requirements.
• Define section strategy, goals, actions required and timelines.
• Provide section staff with day-to-day direction and tasks.
• Ensure that section activities are documented/ captured and filed.
• Develop and track organizational goals/objectives and performance.
• Report on section progress against plans and KPIs. 

Operational excellence leadership

• Develop operational excellence strategy and cascades into specific business objectives and targets for the various departments.
• Identify key themes required to achieve business objectives.
• Own and improve OE standards, including root cause problem solving formats and SMED, OEE improvement, yield improvement approaches and formats.
• Ensure communication and dissemination of OE information to internal stakeholders.

Objectives and priorities

• Establish objectives and priorities for pillar leaders at sites.
• Focus on maintaining and improving integrity of production and QS through machines, equipment, employees and supporting processes using autonomous and progressive maintenance, work process improvement, leadership, and organisation.
• Adopt KPIs; sets standards and targets to assess overall equipment effectiveness, yield, OTIF and NPS.
• Site loss elimination process leadership
• Identify themes for site loss elimination, aligned with business objectives and targets.
• Establish and drive loss identification and elimination processes.
• Assist departments identify initiatives and create high level implementation plans; oversee related project management.
• Track and report on site loss elimination performance vs. targets

Organisation coaching and lean improvement

• Perform process confirmation on the floor, monitoring and auditing standard processes (performance management, SMED)
• Assess the need for, develop and lead or initiate Lean workshops and certification programs.
• Lead major lean improvement projects

Requirements
Skills Required

• Background/experience
• Minimum 6 years’ experience in continuous improvement within pharmaceutical manufacturing
• Minimum 3 years leading Team or in a management role
• National Diploma in Engineering
• Formal Business Management or Project Management qualification an advantage.

Specific job skills

• Computer literacy
• Excellent communication and facilitation skills.

Competencies

• Meeting Deadlines
• Finalizing Outputs
• Making Decisions
• Customer Awareness
• Interrogating Information