Job Opportunities at DSV

MAIN PURPOSE OF THE ROLE:

• The Logistics Engineer is responsible for designing and implementing common contract logistics processes and driving continuous improvement initiatives.
• The Logistics Engineer works in a continuous improvement role to optimize contract logistics operations based on an understanding of client needs, distribution network strategy, transportation strategy, manufacturing strategy and inventory deployment strategy.
• This role is also responsible for maintaining financial and engineering metrics that will meet or exceed performance goals and identify and execute continuous improvement opportunities.

DUTIES & RESPONSIBILITIES:
Research/Analysis:

• Ensures all system functionality is configured to optimize performance (e.g., warehouse management, labor management, slotting and reporting applications)
• Performs special research or technical studies critical to logistic support functions
• Performs cost/benefit trade-off analysis and develops ROI business cases for recommended projects involving process, system or technology change
• Manages/Leads Relationships with key System Software suppliers
• Warehouse Management Systems: Knowledge of key functions and features of systems used by DSV, in support of solutions development, sales activities and implementations;
• Analysis and recommendations: 1) Data (analysis, comparison, sense checking), 2) Processes (supporting business objectives, complete, accurate, relevant, error proofed, common exceptions covered, measurable), 3) Facilities (best practices, flow, flexibility, compliance);

Continual Improvement Processes:

• Understands and applies the 5 LEAN principles including but not limited to workflow smoothing, JIT, Jidoka and Pull
• Facilitates LEAN methodology and recommends solutions to specific business case issues
• Maintains subject matter expertise in proven industry methods and tools such as SixSigma, Design for Six Sigma, Value-Stream Mapping and 5S
• Works with leadership to drive continual improvement programs, Kaizen events, and CAPA workshops/processes
• Sets the standard for innovation within operational problem solving
• Illustrates continual improvement successes in a case study before & after format that quantifies value and documents actions taken for future reapplication
• Leads System Support Team from a Business process engineering perspective
• Develops/Maintains/Improves internal ABC Model ref. accuracy / assumptions / applicability
• Transport Network Optimization, Cost Analysis, Pricing, Utilization - Analysis

Project Management:

• Determines feasibility of projects factoring costs, available space, schedule limitations, company goals, technical requirements and economic factors
• Project Management: Plan, document, execute, monitor, control and close projects using established DSV PM principles and tools, and ensuring effective communication with all stakeholders
• Develops and implements project activities plans and timelines, coordinate subcontractors, facility management and field service personnel, and resolve problems in area of logistics to ensure meeting of contractual commitments

JOB-RELATED REQUIREMENTS:

• 2-4 years of industrial engineering experience needed in a supply chain environment
• Bachelor’s Degree in Industrial Engineering
• Strong organizational skills and the ability to handle multiple responsibilities
• Exceptional analytical skills and ability to pay attention to detail
• Strong project management skills
• Able to develop and deliver presentations to managers and executives
• Informed of technical changes and industry trends

Computer Skills:

•  Advanced Proficiency in MS Office Applications, particularly MS Access
• SQL Knowledge beneficial
•  Some exposure to a WMS needed
•  Ability to use computer-assisted engineering and design software and equipment like AutoCAD, MS-Project, Visio, etc.

 Language Skills:

•  English (reading, writing, verbal)
•  Must possess excellent communications skills, must be self-motivated and a team player
•  Strong writing skills with experience documenting design methodologies to create logistics solutions and responses to RFP’s
• Mathematical Skills

 Advanced

• Certificates, Licenses, Registrations or Professional Designations
•  SAIIE acreditation will be an added advatange 

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Minimum Requirements

• Grade 12
• Tertiary Qualifications advantageous 
• 3-5 years minimum relevant experience in FMCG industry with in-depth experience in all job-related requirements listed below
• Intermediate Computer literacy level in MS Word, Excel, PowerPoint and Outlook
• 3-year experience and effective working knowledge of a Warehouse Management System
• Proficient in Excel/PowerPoint for data management and reporting

Job Related requirements

•  Operations: Extensive knowledge and hands on skill related to Outbound / Order Fulfilment, effective Packaging, excellent facility housekeeping (5S) and batch and expiry control;
•  Problem Solving: Effective Root Cause Analysis, Problem Solving and implementation of Corrective and Preventative Measures;
•  Management: Must be able to do all managerial functions (Planning, Organizing, Leading, Controlling, Monitoring) independently, effectively and reliably;
•  Communication: Must communicate effectively (written and verbal) to manage and meet both internal and external customer expectations;
•  Compliance: Must ensure full site compliance, including the following: DSV Policies, Regulations, Work Instructions, Maintenance Schedule and Local Authority requirements;
•  Stress and Conflict Management: Must have effective techniques and/or skills to manage conflict, cope with stress and work effectively under constant pressure;
•  SHERQ: Internal measurement and auditing of all site processes to ensure stability and improvement in areas of Health and Saftey, enviroment and facility compliance/risk mitigation. Basic knowledge and experience of QMS such as ISO 9001, 14001 and 18001;
•  HR and IR: Must be able to effectively lead, train, performance measure and performance manage all subordinates to ensure high morale, productivity and retention. This includes intermediate knowledge of Industrial Relations and Processes

 
Added advantages for the role

• Good Team player
• Must be able to build and lead a team
• Must be able to work in a diverse environment

Main purpose of the role

• Manage all aspects of contract logistics operation to ensure:
•  Daily cost control, including actual heads not exceeding authorized, and no overtime;
•  Contractual obligations and SLA/s consistently achieved;
•  Credibility and trust relationship developed with client/s resulting in satisfied client/s that renew with DSV;
•  Multi-skilled, motivated and productive staff with low staff turnover;
•  All aspects of compliance, including HSE and QMS managed and compliant at all times

Duties and Responsbilities

• Manage and take ownership of operation/s to:
•  Consistently achieve or exceed EBIT targets;
•  Ensure high level of training and safety awareness on site to avoid safety incidents whereby people, equipment or facility are accidentally damaged;
•  Drive monthly cost reviews, tracking and trend measurement at line item level to ensure costs are challenged and every effort is made to avoid or reduce them from month to month;
•  Ensure all unavoidable costs are controlled and fully recovered where possible via accurate and on time invoices, and all revenue is received on time and in full from clients with remittance supplied;
•  Maintain operational performance and contractual compliance to consistently achieve agreed SLA & KPI’s and avoid any claims for losses and damages;
•  Maintain frequent and excellent communication and effective expectation management with client;
•  Ensure all client queries are documented, addressed and feedback provided to client within 24 hours;
•  Maintain Internal and External Reporting of accurate and high-quality content and format;
•  Identify, drive and implement improvements in support of productivity & cost savings;
•  Effectively manage the operation in terms of financial performance, operational process adherence, HSE / Legal compliance (health, safety & environment), GDP / GWP compliance, constant audit readiness and compliant incident reporting (on time and in full);
•  Effectively manage Quality Management Systems (ISO) in accordance with DSV company policies, procedures and specific audit requirements;
•  Ensure Corrective and Preventative Action reports and register are kept up to date;
•  Ensure facility, processes and documentation in constant audit readiness so that we always pass audits with no major findings. Audits include ISO, Ops Assessments and TAPA;
•  Proactively maintain all facility, equipment and systems to ensure safety and business continuity;
•  Effectively performance manage and lead your team to ensure they are trained, productive and have high morale, with full adherence to Site Rules, BCEA, LRA and DSV code of conduct;
•  Ensure regular documented two-way communication sessions with management and supervision of all areas (at least weekly);
•  Ensure effective succession planning in place down to and including team leader level;
•  Maintain and drive culture of Ops Excellence with ongoing OTP, SPQRCE and 5S (housekeeping) in Workplace;
•  Maintain a staff recognition program with monthly feedback;
•  Ensure all people on your site (clients, staff, contractors, visitors etc.) fully adhere to DSV Site Rules, OHSA and good safety practice to safeguard their health, DSV and client property, and prevent resultant claims;
•  Ensure MHE is shared as much as possible, all underutilized MHE is returned, and MHE is well maintained and not abused whilst on site.

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Minimum Requirements

• Grade 12
• Tertiary qualifications an advantage
• 6 years minimum relevant experience in FMCG industry with in-depth experience in all job-related requirements listed below
• Advanced Computer Literacy level in MS Word, Excel, PowerPoint and Outlook
• Excellent knowledge of ERP and WMS systems
• Advanced knowledge of Inventory Management software / apps
• Highly proficient in Excel/PowerPoint for data management and reporting
• CargoWrite Key User within 9 months of assuming role

Job Related Requirements

•  Min 6 years’ relevant experience in a warehouse environment
•  Extensive knowledge of Inbound, Outbound, Cycle-counting and Return processes and workflows
•  Proven knowledge and experience in root cause analysis and problem solving, including investigating and troubleshooting of stock discrepancies, incident reporting and CAPA reporting.
•  Min 3 years proven skills in Planning, Organising, Directing, Controlling & Monitoring cycle counting programs and wall to wall stock takes
•  Excellent communication skills and ability – be able to communicate assertively at all levels internally and externally.
•  Min 3 years’ people management experience.
•  Strong attention to detail and high quality of work.
•  Must be able to meet and manage customer expectations and ensure compliance to Policies, Regulations, Work Instructions and Workloads.
•  A sound understanding of the Supply Chain.
•  Commercial acumen to understand our inventory related contractual SLA’s with clients and our liability in the event of non-conformance.
•  Good interpersonal skills for client account management.
•  A good understanding of MRP and inventory management principles
•  Very good mathematical & analytical skills
•  Own vehicle and driver’s license
•  Ability to work extended hours / after hours
•  Ability to support other sites within Gauteng when required e.g. wall to wall count planning and execution
• Audit preparation, execution and support relating to internal and client inventory audits.

Added advantages for this role

•  FMCG and Pharma experience & understanding  Project management experience  High EQ  Effective leadership skills  Excellent client relationship history  System enhancement experience  Team involvement  Deadline Driven  Self-Motivator  Ability to work under pressure  Strong attention to detail  Ability to plan long term  Negotiation and conflict management skills

Main purpose of the role

• Responsible for the inventory management and control of daily / weekly / monthly deliverables within a multi-client distribution centre, in order to consistently exceed all inventory related SLA’s with clients.

Duties and Responsibilities

Commercial and Client Focus:

•  Understand the customer’s business
•  Understand the customer’s customer requirements
•  Develop a strong, trusting relationship with clients
•  Deep understanding of contractual SLAs & KPIs
•  Adherence to HSE compliance and responsibilities
•  Adherence to tasks not stipulated in job profile i.e. audit compliance, adhoc duties due to operational requirements.
•  Create and maintain various reports in line with KPI and contractual obligations.
•  Control, action, investigate and complete CAPA document’s if need be, this includes but is not limited to short picks, nil picks, damages, error percentages, KPI requirements, etc.
•  Complete daily system checks to ensure all data to and from the client system is working;
•  Customer inventory related queries: Ensure these are processed accurately and completely within 24 hours;

Inventory Management:

•  Proactively control the risks associated with inventory.
•  Monitor and correct the inadequate or inappropriate inventory, to meet the demands of sales e.g. stock shortage.
•  Action the high inventory levels e.g. FIFO, Obsolete and Slow-moving stock, on client request.
•  Daily system to system balancing: Manage and correct inventory movement records on WMS and ensure correction on client system so that DSV and client systems are always aligned
•  Control the security over inventory which could result in loss, theft or misappropriation, etc.
•  Plan and execute cycle counts, wall to wall counts, ABC analysis counting and various other processes in line with the KPI and contractual obligations.
•  Ensure Material Master and Bin Master is maintained, updated and actioned as required.
•  Control, quarantined and damaged stock, this includes inspections, scrapping processes, etc.
•  Ensure inventory processes are followed in operations and admin
•  Manage system enhancement process
•  Ensure Returns are processed quickly and accurately
•  Ensure virtual locations (such as Suspense) within WMS never age more than 5 days and are accurately processed;
•  Ensure CAPA is actioned on all serious and/or recurring inventory issues / queries.

Subordinates:

•  Roles and Responsibilities: Ensure that your subordinates have clear job descriptions in place indicating their detailed roles and responsibilities;
•  Performance Management: Ensure that all key subordinate deliverables are performance measured and managed;
•  Leadership and motivation: Ensure that you are fair and consistent with your staff, lead by example and keep them well informed of company objectives and relevant news;
•  Training and Development: Ensure that your subordinates are multi-skilled in their roles and receive
• relevant internal and external training

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Minimum requirements

• Grade 12
•   4-year Engineering, Logistics or Supply Chain Management degree, or 4-year equivalent diploma (BTECH) plus 5 years’ experience OR;
•   10 years minimum relevant experience in industry with in-depth experience in all job-related requirements listed below.
• Advanced computer literacy level in MS Word, Excel, PowerPoint and Outlook
•  Highly effective working knowledge of Warehouse Management Systems
•  Highly proficient in Excel/PowerPoint for data management and reporting

Job Related Requirements

• Minimum of 7 years’ experience in Warehousing:
•   Experience in Supply chain and logistics;
•   Operations: Extensive knowledge and hands on skill related to Inbound, Stock Management, Outbound / Order Fulfilment, Return processes and effective Packaging;
•   Stock Management includes: Audits (perpetual and wall to wall), SKU Master maintenance, SKU Consolidation, Slotting (based on ABC analysis, volumetric and product categorization), Space Utilization & Density Measurement, Pick-face Replenishment Strategies, Batch and Serial Number Management, Expiry management (First Expiry First Out), and daily DSV system to Client system variance measurement, investigation and alignment;
•   Problem Solving: Effective Root Cause Analysis, Problem Solving and implementation of Corrective and Preventative Measures;
•   Management: Must be able to do all managerial functions (Planning, Organizing, Leading, Controlling, Monitoring) independently, effectively and reliably;
•   Communication: Must communicate effectively (written and verbal) to manage and meet both internal and external customer expectations;
•   Compliance: Must ensure full site compliance, including the following: DSV
• Policies, Regulations, Work Instructions, Maintenance Schedule and Local Authority requirements;
•   Stress and Conflict Management: Must have effective techniques and/or skills to manage conflict, cope with stress and work effectively under constant pressure;
•   Quality Management and CIP: Knowledge and experience of QMS such as ISO 9001, 14001, 18001, as well as Continuous Improvement Processes and Risk Management;
•   Commercial: Must have effective commercial acumen and experience to manage Client and Supplier Contracts, SLA’s and Risk;
•   Financial: Must have effective financial acumen to develop budget, ensure tight cost control (incl. all facets of procurement) and ensure consistent on time revenue collection to meet or exceed budget;
•   HR and IR: Must be able to effectively lead, train, develop, performance measure and performance manage all subordinates to ensure high morale, productivity and retention. This includes advanced knowledge of Industrial Relations and Processes;
•   Ability to work extended hour’s and over weekends when required
•   Own vehicle and driver’s license
•   Be prepared to travel and even move to another site in Gauteng

Added Advantages for this role

• Good Team Player
• Must be able to build and lead a team
• Must be able to work in a diverse environment

Main purpose of the role

• Manage all aspects of contract logistics operation to ensure:
•   Budget revenue and EBIT targets consistently met or exceeded;
•   Daily cost control, including actual heads not exceeding authorized, and no overtime;
•   Contractual obligations and SLA/s consistently achieved;
•  Maintain operational performance in line with client agreed SLA
• Maintain Internal KPI’s.
•   Credibility and trust relationship developed with client/s resulting in satisfied client/s that renew with DSV;
•   Multi-skilled, motivated and productive staff with low staff turnover;
•   All aspects of compliance, including HSE and QMS managed and compliant at all times;
•   Extremely high stock integrity with both bin and count accuracy meeting or exceeding client SLA.
•   Take ownership & manage a multiclient warehousing operation, in line with DSV policies & strategies
•   Implement, maintain & improve best industry warehousing practices
•   Identify, drive and implement improvements in support of productivity & cost savings.
•   Managing Sigma projects to ensure initiatives are delivered on time.
•   To effectively manage the operation in terms of operational performance, people management, quality management, health & safety compliance and financial performance.
•   Ability to engage at a tactical and strategic level whilst building strong relationships with the client/s.
• Support and actively participate in development services and solutions to complement DSV’s offering with the FMCG vertical 

Duties and responsiblities
Manage and take ownership of operation/s to:

•   Consistently achieve or exceed EBIT targets;
•   Ensure high level of training and safety awareness on site to avoid safety incidents whereby people, equipment or facility are accidentally harmed;
•   Ensure daily system to system stock on hand recon and alignment between DSV and client systems, and immediate investigation and CAPA for any variances;
•   Ensure invoicing is accurate and supported with suitable back-up documentation, and avoid credit notes wherever possible;
•   Drive monthly cost reviews, tracking and trend measurement at line item level to ensure costs are challenged and every effort is made to avoid or reduce them from month to month;
•   Ensure all unavoidable costs are controlled and fully recovered where possible via accurate and on time invoices, and all revenue is received on time and in full from clients with remittance supplied;
•   Maintain operational performance and contractual compliance to consistently achieve agreed SLA & KPI’s and avoid any claims for losses and damages;
•   Ensure Stock Management processes are carried out and objectives are met on a daily basis. This includes daily replenishments, cycle counting (including empty bin checks) and SKU consolidation;
•   Maintain frequent and excellent communication and effective expectation management with client;
•   Ensure all client queries are documented, addressed and feedback provided to client within 24 hours;
•   Maintain Internal and External Reporting of accurate and high-quality content and format;
•   Identify, drive and implement improvements in support of productivity & cost savings (aligned to DSV SIGMA);
•   Effectively manage the operation in terms of financial performance, operational process adherence, HSE / Legal compliance (health, safety & environment), GDP / GWP compliance, constant audit readiness and compliant safety incident reporting (on time and in full);
•   Effectively manage Quality Management Systems (ISO) in accordance with DSV company policies, procedures and specific audit requirements;
•   Ensure Corrective and Preventative Action reports and register are kept up to date;
•   Ensure facility, processes and documentation in constant audit readiness so that we always pass audits with no major findings. Audits include ISO, Ops Assessments and TAPA;
•   Proactively maintain all facility, equipment and systems to ensure safety and business continuity;
•   Effectively performance manage and lead your team to ensure they are trained, productive and have high morale, with full adherence to Site Rules, BCEA, LRA and DSV code of conduct;
•   Ensure regular documented two-way communication sessions with management and supervision of all areas (at least weekly);
•   Ensure effective succession planning in place down to and including team leader level;
•   Maintain and drive culture of Ops Excellence with ongoing OTP, SPQRCE and 5S (housekeeping) in Workplace;
•   Maintain a staff recognition program with monthly feedback;
•   Ensure all people on your site (clients, staff, contractors, visitors etc.) fully adhere at all times to DSV Site Rules, OHSA and good safety practice to safeguard their health, DSV and client property, and prevent resultant claims;
• Ensure MHE is shared and utilized as much as possible, all underutilized MHE is returned, and MHE is well maintained and not damaged at any time whilst on site.

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Computer Literacy

• Intermediate - Microsoft Office Suite

Job related requirements

•  2-3 years Key Account Management / sales experience
• Experience in prospecting for new business
• Experience in achieving new business targets set
• Tender Management
• Experience in selling cross silo solutions
• Developing and managing a qualified new business pipeline
• Reporting day to day to the Regional Sales Manager
• Monthly reporting (where needed / requested)

Duties and responibilities

• Sign new business in the Distribution market for the allocated Region and meet monthly and annual new business targets set.
• Prospect for new business and develop a qualified pipeline of leads and convert to actual billing sustainable clients.
• Manage client relationship.
• Monthly billing and financial reporting.
• General administrative duties.
• Represent the DSV brand.
• Analysis of sales related information and report weekly to Regional Sales Manager.
• Maintaining client data.
• Competitor and industry analysis.
• Assist in tender/proposal production and delivery. (preparation and presentation)
• Create sustainable value for customers by adopting an innovative approach to their business.
• Ensure required monthly and accumulative targets are met.
• Implementation and communication of signed business.
• Management of debtor’s days of signed clients within the companies requirements.
• Inter department communication.
• Identifying cross silo solutions and working with other Department heads
• Mentoring junior New Business Sales Executive.
• Ensure all client files are updated and maintain as per the company procedures and Quality Management System.
• Carry out any other duties as may be requested by Management.
• Update and maintain the internal CRM System.
• Meet the expected client call ratio KPI as indicated by your Manager.

Electives

• Basic understanding of industry supply chains
• Strong administrative skills with high attention to detail
• Strong new business development skills

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Job Related Requirements:

• Minimum of 3 years’ experience in Export/Cross Border Credit Control
• Strong reconciliation skills essential
• High level of professional communication skills essential
• High Tolerance for stress
• Ability to handle high volume and high value transactions in a fast paced environment
• Previous Shared Services environment experience will be advantageous

Computer Literacy Level:

• Advanced Microsoft Office knowledge
• SAP experience
• Advanced knowledge of excel formulas advantageous.

Added Advantages for this Role:

• This role will require a large amount of customer/client contact therefore excellent interpersonal skills are required along with a positive and professional attitude to tasks allocated
• Must have the ability to distinguish between critical and urgent matters and prioritize accordingly
• Must be proficient in English (verbally and in writing).  Additional languages will be an advantage
• Analytical with a keen eye for detail
• Must be results driven and able to meet deadlines
• Own reliable transport
• Ability to work independently
• Ability to work under pressure
• Have a high tolerance for stress and prepared to work extra hours when required
• Must have the ability to present, interpret and discuss large volumes of data

Main Purpose of the Role:

• Full function cross border credit control (collections, allocations, reporting, query resolution, escalations when needed)

Duties and Responsibilities:

• Responsible for customer portfolio allocated to you
• Maintain customer /account data in terms of standard operating procedures
• Monitor the credit limits and take / recommend the appropriate action
• Collection of payments within target and performance driven KPI’s
• Cash allocations incl. claims templates
• Escalation of overdue payments
• Dunning process to be followed with all overdue amounts
• Timely and accurate reconciliation of customer accounts
• Attend to all communication, telephonically or written in a professional manner
• Building good inter-departmental relationships to aid with resolving queries
• Appropriate and timeous identification of potential bad debts and / prescribed debt for escalation and resolution
• Review held order reports for appropriate action

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MAIN PURPOSE OF THE ROLE

• The successful candidate will be working in an automotive warehouse environment delivering a world class service to one of our clients. The job entails managing and taking overall responsibility of two claim departments, one in Centurion and one in Cape Town. The job also entails managing and taking overall responsibility of smaller scope inbound processes which includes Repack, Overpack and Inbound Quality.

Tertiary Qualification(s)

• Matric
• Supply Chain Management or similar (Advantage)

Additional Computer Skills

• MS Word, Excel, PowerPoint, Outlook. (Advanced)

Job-related Requirements

• Minimum 3 years’ experience in a Supervisory role or Minimum 1 year experience in a management role in an automotive warehouse environment
•   Minimum 3 years’ experience in processing of automotive parts claims – Short supplies, Over supplies, Incorrect Supplies, Zero Supplies, Damages
•   Minimum 3 years ‘experience in direct interaction with clients and customers
•   Minimum 1-year technical experience with automotive parts
•   Strong Management & People skills.
•   Strong excel and analytical skills
•   Strong presentation skills
•   Strong Admin Skills
•   Strong problem solving and CIP skills
•   Knowledge of ISO 18001 and ISO 9001
•   Knowledge of packing/repacking automotive parts

 ADDED ADVANTAGES FOR THIS ROLE

• SAP Experience Excel Business Intelligence

Duties and Responsibilities:

• Ensure timeous and accurate processing of dealer claims within the agreed KPI.
• Ensure parts inspection as per client regulations
• Ensure all reports are submitted on time as per agreement with the client.
• Submit client transport claims timeously and ensure credits are processed within the agreed timeframe.
• Submit and present results of claims and detail thereof
• Ensure timeous repacking, overpack and inbound quality of automotive parts as per SLA
• Maintain and improve document control and storage procedures
• Maintain work Instructions, processes, and all other documents as per audit and client requirements
• Maintain all Quality standards and OHS standards as per ISO and DSV standards
• Ensure all employees are trained and competent to meet DSV, client and legal requirements.
• Ensure Continuous Improvement of operational processes
• Regular meetings and presentations with client to be effectively executed
• Maintain housekeeping standards and 5S
• Achieve required results in all internal and external audits
• Ensure to meet all client and internal KPI’s
• Maintain sound relationship with the client and dealers
• Manage employees in accordance with the code of conduct. This includes issuing of discipline and initiating hearings as required.
• Maintain high morale and team spirit through continuous coaching and effective communication

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MAIN PURPOSE OF THE ROLE

This role is to effectively support site operations with regards to purchasing of general warehouse consumables and
managing supplier invoices to ensure payments are adequately made, raising billing to client, collating staff timesheets,
keeping an updated record of assets, controlling the debtors book, supporting quality management with quality
representative, recording of operational key statistics (orderliness, staff, space, overtime etc) and financial reporting to
branch manager. As well as:

• Financial reporting
• KPI & SLA reporting

Tertiary Qualification(s)

• Matric
• Essential: Min of ABET Level 4 Literacy and Numeracy or equivalent test

Advantage: Finance/ Accounting / Administration Certificate

Additional Computer Skills

• Webcost
• SAP
• ICS
• The understanding of our WMS
• Computer Literacy - Advanced
• Electives
• Analytical & problem-solving skills

Job-related Requirements

• Commercial & financial: Sound financial acumen and experience in adherence to budget, contract management and service level agreements (3 years);
• People management skills including leadership, performance management, people motivation and people development (minimum 1 year experience);
• Communication & conflict management skills to successfully deal with all
• levels, age groups and cultures of people – both internal and external (at least 1 year);
• Supporting and Co-operating including working well with people and adhering to principles and values
• Organising and executing which includes planning, organising, delivering results & adhering to processes & procedures
• Flexibility to work after hours and extended hours

Duties and Responsibilities:

• Purchasing compliance
• Ordering management including ensuring packing lists are completed accurately, invoices print on time and match confirmed
• packing lists;
• Distributions of stationary/ hardware/ packaging materials, etc., to Ops
• Control & distribution of PPE
• Timesheet/ Labour Invoices
• Timeous submission of timesheets to Labour Broker / Payroll
• Ensure weekly invoices are received from Labour Broker on time
• If not received, follow up with Labour Broker & escalate to Admin Manager where necessary
• Raise all anomalies raised by administrator with Branch Manager / Labour Broker
• Get sign off from Branch Managers
• Asset Procurement
• Monthly review of asset register. Verify/sign off on all new assets loaded monthly
• Conduct quarterly audits
• Report back to Admin Manager on asset audit findings and status
• Invoicing
• Update invoicing schedule’s on ICS monthly
• Raise invoices on time and first time right
• Ensure all supporting documentation uploaded on Debtors Invoicing System
• Ensure all invoices submitted on Debtors Invoicing System (as per schedule)
• Update Invoicing system with SAP invoice numbers
• Webcost
• Review all coding and ensure first time right
• Adhere to webcost timelines
• Review Webquery report weekly and action queries
• Raise Webqueries timeously where necessary
• Follow up on credit notes / invoices etc from suppliers
• Escalate any supplier concerns to Admin manager