Job Opportunities at Government Communication and Information System (GCIS)

REQUIREMENTS :

• An appropriate National Diploma (NQF Level 6) or Bachelor's Degree (NQF Level 7) in Public Management, Administration, Logistics Management, Public Finance, Accounting, Purchasing Management or equivalent related qualification as recognized by SAQA.
• The candidate should have at least one (1) year relevant experience in demand and acquisition management. Working on LOGIS and Procurement Integration.
• Excellent writing and communication skills, ability to manage and plan. Ability to interpret and apply legislation and policies (PFMA, Preferential Procurement Policy Framework Act (PPPFA), Preferential Procurement Regulations, B-BBEE, Treasury Regulations, Contract Management, etc.). Ability to work independently without close supervision.
• Knowledge of the Microsoft packages (i.e. MS word, MS Excel as well as Ms Outlook). Modified Cash Standard and interpretation of financial statements. Advertisement of tenders, requests for quotations, and requests for information on eTender portal and GCIS website.  

DUTIES :

• The successful candidate will be responsible to advice clients with respect to Media Buying/ ToR /Specifications / Deviations, ensure tracking of media buying requests and spend, ensure that client's funds are available in the GCIS suspense account, continuously lead capacity building presentations to internal clients on media buying and other bid related matters.
• Ensure that all transactions relating to bids, RFQ's, deviations, 3G's as well as media buying are compliant to the relevant policies and legislation. He/she will work as entry point to check compliance of all memos submitted to SCM Bid Office initiating various procurement methodology. Further serve as a secretariat to all the committees (Bid Specification, Bid Evaluation and Bid Adjudication).
• Ensure the compilation of minutes for the Committee meetings indicated above and submit to the relevant official and the compilation of memos for DG's approval. Regularly update the database of RFQ Schedule/ Bid schedules / General and Special Deviations / 3G's. Also monitor and update the contract register including the operating lease contract and transversal contracts, including the monitoring of supplier performance by the end-users.
• Provide administrative support in the bid / formal quotation process as well as deviations. Assist in the process of consolidating the demand and procurement plan for the department, monitoring of the implementation as well as reporting to National Treasury. Attending to Enquiries, compiling submissions / reports.
• Performing any other duties as delegated by the respective supervisors and managers within the SCM environment. Provide effective and efficient client services. Please detail courses passed in the CV as per the academic transcript. 

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REQUIREMENTS :

• An appropriate National Diploma (NQF Level 6) or Bachelor's Degree (NQF Level 7) in Public Management, Administration, Logistics Management, Public Finance, Accounting, Purchasing Management or equivalent related qualification as recognized by SAQA.
• The candidate should have at least one (1) year relevant experience in logistics and compliance management. Working on LOGIS and Procurement Integration.
• Excellent writing and communication skills, ability to manage and plan. Ability to interpret and apply legislation and policies (PFMA, Preferential Procurement Policy Framework Act (PPPFA), Preferential Procurement Regulations, B-BBEE, Treasury Regulations, Contract Management, etc.).
• Ability to work independently without close supervision. Knowledge of the Microsoft packages (i.e. MS word, MS Excel as well as Ms Outlook). Modified Cash Standard and interpretation of financial statements.  

DUTIES :

• The successful candidate will be an entry point responsible for compliance, receive requisition from internal clients online. Verify e-requisitions for compliance in line with prescripts.
• Check and verify the status of suppliers on the Central Suppliers Database before accepting of e-requisitions. Approve compliant requisitions on-line using SharePoint in compliance with the turnaround time set by the department. Return non-compliant requisitions back to the client quoting the prescript that is being transgressed.
• Print hard copies of compliant requisitions and submit to supervisor to distribute to the relevant officials for capturing on LOGIS. Updating e-requisitions on SharePoint immediately with the relevant order numbers to ensure that accurate record of turnaround time is reflected when printing the SharePoint turnaround time reports.
• Print SharePoint reports on outstanding requisition and requisitions updated with order numbers on SharePoint, daily as per the standard set by the department and provide to supervisor. Provide weekly reports on e-requisition from SharePoint as per the standard set by the department. Provide monthly reports on e-requisitions from SharePoint as per the standard set by the department.
• Assist with capturing of requests on LOGIS. Handling of queries and enquiries related to requisitions and or orders and provide responses also in writing for turnaround time purposes. Timeous reporting of system issues to the supervisor and to ensure that internal clients are informed timeously.
• Performing any other duties as delegated by the respective supervisors and managers within the SCM environment. Provide effective and efficient client services. Please detail courses passed in the CV as per the academic transcript.