Senior Supply Chain Management Clerk: Demand and Acquisition at Government Communication and Information System (GCIS)

REQUIREMENTS :

• An appropriate National Diploma (NQF Level 6) or Bachelor's Degree (NQF Level 7) in Public Management, Administration, Logistics Management, Public Finance, Accounting, Purchasing Management or equivalent related qualification as recognized by SAQA.
• The candidate should have at least one (1) year relevant experience in demand and acquisition management. Working on LOGIS and Procurement Integration.
• Excellent writing and communication skills, ability to manage and plan. Ability to interpret and apply legislation and policies (PFMA, Preferential Procurement Policy Framework Act (PPPFA), Preferential Procurement Regulations, B-BBEE, Treasury Regulations, Contract Management, etc.). Ability to work independently without close supervision.
• Knowledge of the Microsoft packages (i.e. MS word, MS Excel as well as Ms Outlook). Modified Cash Standard and interpretation of financial statements. Advertisement of tenders, requests for quotations, and requests for information on eTender portal and GCIS website.  

DUTIES :

• The successful candidate will be responsible to advice clients with respect to Media Buying/ ToR /Specifications / Deviations, ensure tracking of media buying requests and spend, ensure that client's funds are available in the GCIS suspense account, continuously lead capacity building presentations to internal clients on media buying and other bid related matters.
• Ensure that all transactions relating to bids, RFQ's, deviations, 3G's as well as media buying are compliant to the relevant policies and legislation. He/she will work as entry point to check compliance of all memos submitted to SCM Bid Office initiating various procurement methodology. Further serve as a secretariat to all the committees (Bid Specification, Bid Evaluation and Bid Adjudication).
• Ensure the compilation of minutes for the Committee meetings indicated above and submit to the relevant official and the compilation of memos for DG's approval. Regularly update the database of RFQ Schedule/ Bid schedules / General and Special Deviations / 3G's. Also monitor and update the contract register including the operating lease contract and transversal contracts, including the monitoring of supplier performance by the end-users.
• Provide administrative support in the bid / formal quotation process as well as deviations. Assist in the process of consolidating the demand and procurement plan for the department, monitoring of the implementation as well as reporting to National Treasury. Attending to Enquiries, compiling submissions / reports.
• Performing any other duties as delegated by the respective supervisors and managers within the SCM environment. Provide effective and efficient client services. Please detail courses passed in the CV as per the academic transcript.