Job Opportunities at Growthpoint Properties

Purpose of the Job

• Provides administrative support to the Portfolio Manager to manage a property portfolio. Responsible for administrating leases, debtor’s administration and recovery and building maintenance administration. Ensures that proper records are kept of all contracts and invoices. Prepares, distributes, and files correspondence and documents 

Key Performance Areas

Administration

• Submit copy of agreement of lease and tenant criteria documents to Docuhub.
• Follow up on outstanding lease agreements and on FICA documentation. 
• Submit offer to lease agreement for lease drafting to Docuhub  i.e., renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents. 
• Liaise with tenants, Portfolio Manager, Leasing Consultant, Credit Controllers, and agents about lease agreements. 
• Ensure correct loading of agreements on the system. 
• Ensure the correct loading of debit orders. 
• Open and upkeep tenants’ files.
• Attend to lease audits. 
• Complete and upkeep outstanding lease reports as well as reports on new lets and renewals already concluded. 
• Assist Portfolio Manager and SBU as and when required. 
• Advise meter readers of any changes. 
• Assist with compilation of the monthly report packs. 
• Assist with the budget process. 
• Perform secretarial functions when requested. 
• Calculate annual and insurance rates adjustments for loading onto MRI. 
• Prepare renewal sheets with information on current and budgeted charges. 
• Load/file of take back inspection reports received by Building Managers.
• Write housekeeping letters and reports. 
• Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries. 
• Weekly reporting on outstanding offers / leases / FICA. 
• Monthly reporting on GLA / vacancy movements 

Requirements
Education

• Post matric qualification in Property Management or equivalent diploma/degree is a prerequisite.  OR
• NQF 4/5 Real Estate Certificate

Experience

• Minimum 2 – 3 years of experience in property management, administrative or client interaction roles required

Knowledge

• Knowledge of property management
• Know the tenants within the portfolio. 
• Understand the buildings in the portfolio.
• Place orders and process payments on Fraxion.
• MRI System awareness.
• Understand the budgeting and reporting process

Job Specific Skills

• Computer literacy
• Ability to draw schedules/reports on system
• Good communication skills – written and verbal
• Time management skills
• A good mix of interpersonal and administrative skills
• Good problem-solving skills
• Excellent touch-typing skills with a high accuracy rate

Competencies

• High attention to detail 
• Ability to cope under pressure 
• Hardworking and highly organized 
• Excellent interpersonal skills and a team player 
• Excellent time management skills 
• Proactive, self-starter with initiative 
• Flexible 
• Ability to multitask 
• Client focused at all times (internal & external) 
• Excellent communication skills 

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Purpose of the Job

• Responsible for delivering superior developments for Growthpoint on time, with the agreed standards and within budget.  Generating development fees and development profits from Investment partnership opportunities.

Key Performance Areas

Department Management

• Management of expectations between GPT development team and all internal and external stakeholder requirements, including effective communication & reporting.
• Deliver on Trading & Developments income budget
• Value Add Strategy - assess existing portfolio in conjunction with asset manager for re- development opportunities / value engineering costs
• Manage various consultants and contractors on developments to ensure effective delivery of developments.

Technical & Developments

• Ensure approved Capex budget is not exceeded per project
• Developments within viability parameters, with no income leakage
• Manage project programme as per mandate.
• Manage quality standards as per mandate
• Value engineering of development concepts & refinement to ensure “future-proofing” of the investments and innovate solution
• Implement “Green” and sustainability principles to developments & responsibly manage any direct impacts that we may have on communities & the environment
• Project/contract management, hand over manuals, guarantees, Risk management, etc.
• Ensure that Bulk in Hand and Land Banking sites are developed to maximise return on investment.

Marketing/Leasing/Sales

• Analyse and explore new development opportunities – Develop pipeline / future business and redevelopment (GROWTHPOINT).
• Formulation of marketing strategies for each development. 
• Ensure that Bulk in Hand and Land Banking sites are marketed appropriately internally and externally.

Financial

• Cash flow management and treasury guidance to be done monthly per project.
• Monthly Deal Forum updates and Asset Management updates on CAPEX, progress and income. 
• Manage approved Deal Forum yield and IRR ensuring that the development delivers on the mandate. 

Requirements
Key Performance Areas

Education

• B.Sc. Quantity Surveying, Architecture, Engineering, or related Property Development or Financial/Management qualification.

Experience

• Minimum of 8 years of Commercial/Residential Development Experience at management level
• Experience in commercial, residential, retail, industrial and healthcare will be advantages.
• Extensive experience in deal origination and concluding development deals is a prerequisite.

Knowledge

• Sound knowledge of the business environment, the relevant role players within the business and their key responsibilities and outcomes.
• Good understanding of development and construction documents and agreements Intelligent self-starter, showing initiative and ability to work autonomously

Job Specific Skills

• A good mix of interpersonal and analytical skills 
• Advanced computer skills (Excel, PowerPoint)
• Excellent verbal and written communication skills 
• Strong negotiation skills at all levels
• Strong presentation skills
• Financial and General Management and deal origination experience. 

Competencies

• Ability to work well under pressure. 
• Deadline focused.
• Strong organizational abilities and attention to detail.
• Program review skills.
• Intelligent self-starter, showing initiative and ability to work autonomously 
• Passionate and committed to continuously add value
• Ability to keep abreast of market trends
• Ability to handle pressure and confidential matters 
• Ability to deal with conflict
• Available to do after hours and weekend work when required
• Ability to work in a team environment
• Able to thrive in an environment that frequently questions and challenges 
• Flexible and adaptable with strong ability to multi-task
• Must be able to build relations at all levels, with ease and a consultative approach