Job Opportunities at IDC

Job Description

Operation Process

• Collating and managing FICA/KYC compliance docs required from existing or  potential business partners.
• FICA checks
• Credit checks
• Media checks
• Delinquent register
• Liaising with Project Developers and requesting FICA information from the client.
• Obtaining the correct documents to and ensure FICA compliance

Pipeline management

• SAP Information - ensure SAP is updated by Project Developers (managing the process i.e. accuracy of information). Assist with entering data and resolving issues.
• Monitoring and reporting on the appointment of directors and steerco members in PDU project entities.
• Monitoring terminal drawing dates on the project portfolio and alerting Project Developers timeously.
• Organising team meeting including PDU Pipeline meetings, Project Review Forums, Huddles etc., circulating agendas and supporting documents as well as minute taking.
• Extracting detailed SAP pipeline reports and following up with team on agreed actions from pipeline meetings.
• Ensuring quorum requirements at above meetings as required.
• Regularly updating pipeline and drawdowns on SAP, as well as uploading applications and enquiries.

Office Management

• Requisition of stationery.
• Process project disbursement claims and follow up on payments.
• Liaise with Travel Office to ensure accurate and timeous travel bookings (including changes / amendments pre, during and post- travel), as well as delivery / forwarding of travel documents to team members.
• Accurate and timeous reconciliation and processing of team travel claims.
• Scheduling meetings and arranging venues.
• Arranging IT support for hybrid meetings.

Customer Focus & Stakeholder Management

• Provide professional secretarial support
• Provide an efficient customer service to both internal and external customers

Qualification and Experience

Qualification Requirements

• Matric
• Relevant Diploma

Knowledge and experience requirements

• 5 to 10 years proven Secretarial and Administration experience.
• The following computer skills and knowledge of office software packages are essential:
• MS Word; PowerPoint; Excel; Outlook
• Knowledge of SAP will be an advantage

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Roles and Responsibilities

• Advise on matters of corporate governance and changes in applicable legislation;
• Provide committee members collectively and individually with guidance as to their duties and responsibilities;
• Ensure that minutes of committee meetings are properly recorded and timely prepared;
• Prepare and update statutory books and records of the IDC and its subsidiaries and investee companies;
• Prepare and facilitate annual committee evaluations and address aspects that may arise;
• Ensure compliance with the IDC’s corporate governance framework;
• Tailor training sessions relevant to the Committees;
• Ensure that services provided to clients (both internal and external) meets quality specifications.

Job Requirements

EXPERIENCE:

• Minimum 8-10 years proven experience within a company secretarial or similar environment.
• Previous operations at Senior level would be advantageous.
• Knowledge of the Public Finance Management Act, 1999 and other relevant public service legislation;
• Understanding of financial services.

QUALIFICATIONS:

• A legal qualification or equivalent degree (B Com; B Com (Law); BA (Law), B. Proc, LLB);
• CIS or equivalent qualification;
• A postgraduate degree (LLM / MBA / MBL) will be an added advantage;
• Admitted Attorney will be advantageous.

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Main duties and responsibilities:

Internal / Operational Processes

• Provide guidance on Environmental and Social issues to Business Units, clients and subsidiaries.
• Advise investment teams to promote sustainable and responsible investments, where possible to reduce the climate change impacts and environmental impact of investee industries.
• Advise investment teams to promote sustainable social benefits of investee industries.
• Develop and maintain a good working knowledge of relevant Environmental, Health and Safety (EHS) legislation in South Africa and other countries where the Organization's operates (eg. EIA Regulations; all NEMA Acts; OHSA; Mining Charter; international environmental and labour regulations etc), and international best practice guidelines such as the IFC Environmental and Social Performance Standards.
• Remain abreast of developments in EHS thinking and practices locally and abroad (eg. UNEPFI; CDP; Global Compact; Equator Principles; ISO14001 and ISO18001 etc).
• Ensure that the Organisation's Environmental and Social policies, standards and procedures remain aligned with current legislation and best practices locally and internationally.
• Participate in the review and update the Organisation's Environmental, Social and Governance (ESG) framework to ensure alignment to changing circumstances on a regular basis.
• Monitor subsidiaries and existing clients’ compliance with the Organisation's Environmental and Social Policy and Responsible Investment Policy.
• Collect, monitor and analyse sustainability-related data of subsidiaries and clients.
  Manage and coordinate environmental impact assessments conducted by Organisation's or its Asses Environmental, Health and Safety risk profiles of existing business partners and new projects under consideration for financing by the IDC.
• Coordinate relevant capacity building interventions on environmental compliance.
  Provide support and input into Organisation’s Annual Integrated Report. In particular, support Organisation’s reporting obligations with respect to the Sustainability Bond, TCFD and Paris Agreement alignment, and SDG impacts.
• Provide support to SBUs on incorporating the SDGs into business plans and targets.
  Mentoring on basic aspects of the job.
• Customer Focus & Stakeholder Management.
• To effectively interact with different SBUs and departments in order to fulfil the process requirements.
• Manage and enhance the levels of service and communication to ensure the provision of client service excellence.

Qualification and Experience

Qualifications:

• Bachelors degree recognised by SACNASP or in a technical discipline, preferably in an environmental management practice and/or engineering field, augmented by certificates for further development courses in environmental management practice.
• Honours degree in the field will be advantageous.

Knowledge and experience requirements:

• 5 - 8 years’ relevant experience in the field
• Extensive knowledge in environmental management practice and/ or health and safety management Practice.
• Formulation and implementation of EHS Strategies and related concepts.