Secretary (FTC 6 Months) at IDC

Job Description

Operation Process

• Collating and managing FICA/KYC compliance docs required from existing or  potential business partners.
• FICA checks
• Credit checks
• Media checks
• Delinquent register
• Liaising with Project Developers and requesting FICA information from the client.
• Obtaining the correct documents to and ensure FICA compliance

Pipeline management

• SAP Information - ensure SAP is updated by Project Developers (managing the process i.e. accuracy of information). Assist with entering data and resolving issues.
• Monitoring and reporting on the appointment of directors and steerco members in PDU project entities.
• Monitoring terminal drawing dates on the project portfolio and alerting Project Developers timeously.
• Organising team meeting including PDU Pipeline meetings, Project Review Forums, Huddles etc., circulating agendas and supporting documents as well as minute taking.
• Extracting detailed SAP pipeline reports and following up with team on agreed actions from pipeline meetings.
• Ensuring quorum requirements at above meetings as required.
• Regularly updating pipeline and drawdowns on SAP, as well as uploading applications and enquiries.

Office Management

• Requisition of stationery.
• Process project disbursement claims and follow up on payments.
• Liaise with Travel Office to ensure accurate and timeous travel bookings (including changes / amendments pre, during and post- travel), as well as delivery / forwarding of travel documents to team members.
• Accurate and timeous reconciliation and processing of team travel claims.
• Scheduling meetings and arranging venues.
• Arranging IT support for hybrid meetings.

Customer Focus & Stakeholder Management

• Provide professional secretarial support
• Provide an efficient customer service to both internal and external customers

Qualification and Experience

Qualification Requirements

• Matric
• Relevant Diploma

Knowledge and experience requirements

• 5 to 10 years proven Secretarial and Administration experience.
• The following computer skills and knowledge of office software packages are essential:
• MS Word; PowerPoint; Excel; Outlook
• Knowledge of SAP will be an advantage