Job Opportunities at Motus Aftermarket Parts

Duties & Responsibilities:

• Ensure all documents are neatly filed, indexed, passed onto other departments
• Phone suppliers and obtain invoices when required
• Obtain order notes from all departments
• Match order notes to goods received
• Receive goods and make out manual GRVs
• Perform simple creditor reconciliation
• Obtain all necessary documents from various departments
• Understand the nature of the GRV department
• Assist in receiving and/or other duties assigned by management

Qualifications & Experience:

• Grade 12 / Matric certificate essential
• Minimum of 1 year experience in similar position
• MS Office essential
• Good communication skills
• Ability to work independently and under pressure
• Must be honest and show integrity
• Clear criminal record

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Key Performance will include, but not limited to; 

• Maintaining of debtors’ accounts to ensure that they are timeously and accurately updated
• Monitoring of movements in accounts and the investigation of all unusual items
• Reconciliation of Alert statements and debtor payments
• Accurately calculating settlement discount where applicable
• Matching payments correctly to Debtor’s account
• The raising and capturing of adjusting journals in debtor’s accounts
• Daily liaison with customers regarding outstanding payments or queries
• Timeous completing of Debtor Input Sheet and other documents needed for daily DSS
• Do timeous follow ups on all queries regarding debtors’ accounts.

Requirements 

• Grade 12 with preferably bookkeeping, business economics & mathematics
• Experience in handling Debtors’ Accounts- Essential 
• Relevant bookkeeping experience in a company
• The ability to investigate problems and discrepancies, to identify the problem areas and to then solve the problems without delay
• A solid grasp of the basic accounting principle of double entry-Essential 
• Comfortable with computerized ledgers
• A solid working knowledge of Microsoft Excel and Word
• Ability to liaise with customers, other employees and head office
• Organised and disciplined approach to daily accounting tasks and administration
• A high level of competency in the standard of work
• Work well under pressure 
• Ability to work with different personality types as well as the self-confidence to enforce, when necessary, adherence to company procedures and accounting standards
• Ability to communicate effectively 
• Making detailed notes when following up regarding e.g.  outstanding payments, late payers, etc.
• The ability to investigate problems and discrepancies, to identify the problem areas and to then solve the problems without delay
• A high level of competency in the standard of work
• A solid grasp of the basic accounting principle of double entry
• Ability to structure and pass adjusting journal entries
• Comfortable with computerized ledgers
• A solid working knowledge of Microsoft Excel and Word-Essential 
• Ability to structure and pass adjusting journal entries
• Clear criminal & ITC record 

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The purpose of this role is to acquire a good general understanding of all standard accounting and administrative functions performed at the branch also supervising and controlling the branch administrative and accounting team to ensure that all branch assets are safeguarded and correctly accounted for.

Requirements:

• Matric with
• Financial Degree or currently studying in the financial field- Essential
• 5-8 years’ experience in a similar field
• Extensive and appropriate bookkeeping and administrative experience in a corporate environment that includes a branch or divisional network.
• A strong accounting background with a full grasp of all fundamental accounting concepts.
• Extensive working knowledge and hands on experience in all aspects of accounting and administrative including all accounting functions up to trial balance.
• A full understanding of the workings of all general ledger control accounts and the ability and experience to administer and reconcile them.
• An enquiring mind that ensures an understanding of the full accounting cycle.
• A good understanding and working knowledge of both the debtors and creditors ledger.
• Extremely organized and disciplined approach to daily accounting tasks and administration
• The ability to supervise subordinates and to delegate tasks where necessary in order to ensure the achievement of tight monthly deadlines.
• Ability to liaise with banks and the confidence to resolve problems with banking staff.
• Comfortable with computerized ledgers and a solid working knowledge of Microsoft Excel and Word.
• Able to work under pressure
• Must be willing to work in a team as well on your own
• An honest and trustworthy individual willing & able to work with large amounts of cash each day
• Ability to liaise and work with admin staff in different branches around the country
• Clear ITC & Criminal

Key Performance Indicators includes, but not limited to.

• The accurate and complete receipting of all cash, COD, and credit sales.
• The safeguarding of all cash and the daily banking of all proceeds received from customers. This includes ensuring that all daily receipts of cash, cheques, electronic transfers, and credit card payments are completely and accurately recorded and fully banked daily. All receipts, without exception must be banked on the next business day and must never be carried over to the following day.
• The supervision and maintenance of the branch creditor’s ledger that includes the checking and capturing of creditor invoices for accuracy and validity, the timeous authorization and approval of all creditor payments.
• Ensure that all sundry (non- trading stock) purchases are correctly authorized, are fully received and are timeously paid.
• The management of the branch debtor’s ledger. This includes the timeous receipt of customer payments, the accurate and timely updating of all debtor and COD accounts, the recovery of overdue amounts, the control of customer credit limits and the opening of new account, the appropriate issuing of letters of demand and handing over of outstanding debts to attorneys when appropriate. You must always be aware of the importance of maintaining cordial and professional relationships with the company’s customers
•  The immediate recording and follow up of all unpaid accounts.
•  Accounting for and safeguarding petty cash.
•  The consistent supervision, maintenance, and enforcement of all branch’s internal controls. It is the administrator’s responsibility to ensure that they are aware of and understands all the company’s standard internal control processes and ensures that the branch consistently and correctly applies these procedures in all areas of business including sales, warehousing, and distribution. All branches must be in possession of the company’s official internal control manual and the branch administrator and relevant staff must be familiar with and fully understand all the processes and controls described therein and must ensure that all required controls are adequately enforced at the branch.
•  Ensure that strict and appropriate divisions of duties between persons controlling and recording the company’s assets are maintained. You must give particular attention to ensuring the separation of duties between the receiving and the recording of all cash receipts and must ensure that controls are in place that ensure that the opportunity to roll cash takings are tightly controlled. 
•  The application of all head office accounting requirements including the achievement of group reporting deadlines.
• Building relationships with the branch accounting and administration team which will include training of your staff to ensure that they are adequately equipped to perform the functions expected of them.
•  Ensure that your team is adequately staffed to enable the branch to perform at the levels expected of them.
•  The ordering, recording, and safeguarding of all stationery including company invoices, order books and receipt books.
•  Maintain a professional working relationship with the local office of the Motor Vehicle Bargaining Council (MIBCO) while ensuring that all monthly staff contributions to MIBCO are paid timeously and accurately.
•  As a member of the branch management team, you will be expected to work closely with the branch manager and ensure that you fully support his efforts to maximize the branch’s performance.
•  Also expected to perform regular spot checks on all internal control processes to ensure that they are operating optimally and will be asked to perform various ad hoc tasks, including investigations into breaches of controls when necessary.
•  Build an efficient and professional working relationship with Alert head office and ensuring that you investigate and resolve all queries timeously and professionally.
•  Continual review of branch general ledger accounts and monthly review of expenses and investigation of variances and unusual items.
•  Preparation of the branch annual budget and review of actual branch performance against budget.
•  Review and maintenance of all branch control accounts.
•  Calculation and preparation of all month end accrual journals.
• Various ad hoc investigations and accounting tasks.
• Perform HR functions as required.
• Ensure all key performance areas are adhered to as per the performance development contract.
• Ensure all branch assets are controlled and tagged as per the asset register.
• Ensure all checks and balance are in place to protect the companies interest.
• Ensure accountability in the admin department.

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The purpose of this position is to work closely with the warehouse manager to ensure that the warehouse always operates effectively.
Requirements:

• Grade 12 with
• 3-5 years’ experience as a Warehouse/Dispatch Supervisor
• Automotive background
• Computer literate
• Experience in WMS
• Good understanding of Health and Safety systems, and 5S housekeeping
• Must be honest and show integrity
• Problem-solving and sound knowledge continuous improvement concepts
• Good communication skills
• Highly focused and deadline driven
• Mentoring and coaching skills
• Must be customer orientated
• Accuracy and attention to detail
• Ability to work under pressure
• Clear criminal record

Key Performance Indicators includes, but not limited to.

• Supervise the picking process to ensure that all orders are picked before the prescribed cut-off times
• Monitor the order management queue and instituting the relevant action to ensure that customer orders are picked on time and in full
• Hourly tracking of relevant KPI metrics to support the overall productivity of the Distribution Centre and the detailed investigation of missed targets
• Follow up with the replenishment team to ensure that stock is readily available for picking and escalate all stock in incorrect locations
• Interrogate all missed targets and incorrect picks via Root Cause Analysis to prevent re-occurrence in the future
• Assist with stock counting programmes and ensuring that inventory integrity is always maintained
• Ensure that all Material Handling Equipment is properly maintained in accordance with company procedures
• Ensure that all activities are performed as per the Standard Operating Procedures and that all non-conformances are tracked and measured accordingly
• Ensure that general housekeeping levels are maintained at optimum levels, whilst promoting a safe working environment
• Training and development of all subordinates as well as taking the relevant disciplinary action for all transgressions
• Ensure proper staffing of production areas on volumes of each department by allocating proper team assignments for best results and ensuring dispatch times for customer networking to avoid bottlenecks, resulting in missed deliveries
• Coordinate with all other departments to ensure needed information is flowing from and to them

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Requirements:

• Grade 12, Literacy and Numeracy equivalent
• At least 3 Years in a warehouse and or logistics environment- Desirable
• Spares/Motor/Engine parts knowledge, warehouse systems and procedures
• Must be efficient, accurate, focused and attention to detail
• Must have numeracy and literacy skills
• Self-motivated and willing to go the extra mile
• Must be a team player
• Physically fit
• Honest and show integrity
• Clear criminal record

Key Performance Indicators includes, but not limited to.

Binning

• Ensure the binning of incoming merchandise and the replenishment of inventory from bulk to pick locations is performed as per standard operating procedures and requirements
• Ensure new products are allocated with bin location numbers in the correct warehouse area
• Ensure bins are updated and stock allocated to new bin locations are reported to you superior and updated
• Assist in replenishment functions
• Ensure all incoming goods are received and checked as per company standards

Picking

• Ensure picking of customer and branch orders are being picked timorously to meet order cut off times
• Ensure picking from bulk locations are only done as alternative bin when stock is depleted and not replenished in the picking phase or when picking bulk orders to prevent the breakage of pack sizes
• Carry out all reasonable and lawful instruction relating to work given to you by your superior
• Follow all relevant procedures to increase efficient customer satisfaction
• Assist in stock take procedures
• Ensure housekeeping is done daily
• Ensure double checks are done to maintain high levels of customer satisfaction and to prevent loss of inventory
• Ensure set standard operational targets are achieved consistently

Scanner Control

• Issue scanners to all operators daily.
• Book out scanners on the electronic app.
• Receive scanners back from operators, inspect scanner for damage and book back into stock on the electronic app.
• Report any damage to the supervisor
• Complete the daily scanner issue spreadsheet

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The purpose of this position is to meet all sales target and maintain great customer satisfaction at all times. The successful candidate would need to have good communication and negotiation skills. This position reports to the branch Manager. 

Key Performance Indicators will include, but not limited to;

• Manage customer/counter sales and ensure that optimal customer potential is achieved.
• Achieve the sales target set by the Sales/Branch/Retail Manager
• Plan, forecast and report on sales potentials by customer.
• Report all competitor pricing and activities.
• Report all customer information regarding delivery, telesales and account problems.
• Achieve revenue targets and ensuring that new business is generated by growing customer base and increasing market share in the geographical area of responsibility.
• Build and strengthen customer relationships.  
• Receive inbound customer sales inquiries
• Provide quotations, product and service information
• Provide support and pricing details in response to inbound enquiries
• Assist all other departments (Accounts, Despatch, Warehousing, Receiving and Technical) to ensure good co-operation within the company does minimize customer queries.

Requirements

• Matric
• Minimum of 2 years’ experience in a sales parts environment.
• Extensive experience in a sales environment dealing with customer needs.
• Thorough knowledge of the geographical area of responsibility.
• Technical background would be an added advantage.
• Be a good team player
• Some business acumen, understanding the costs and breakeven scenarios of customer service delivery
• Should be able to carry out his/her responsibilities with little supervision
• Good planning and time management skills
• Clear criminal record