Job Opportunities at Office of the Chief Justice South Africa

REQUIREMENTS :

• Grade twelve (12). One (1) to three (3) years’ secretarial experience or as an Office Assistant. A valid driver’s license. A minimum of 20 modules completed towards an LLB, BA or BCom Law Degree will serve as an added advantage, and results must accompany the application. Shortlisted candidates will be required to pass a typing test.

DUTIES :

• To ensure attendance and screening of all incoming and outgoing calls. To ensure that appointments and meetings of the Judge are diarized. To ensure that the judgments are typed and correspondences are filed accordingly in the right sections. To ensure that signed Judgments and orders handed down in court or virtually are sent to the typist and the library (Judgment only). To ensure that all visitors are received, screened and their queries are attended to. To ensure that all incoming and outgoing documents are recorded and filed. To ensure that stationery for the Judge is ordered and collected.
• To ensure that the court files are ready and Judge has all documents in the file on time as per duty roster. To ensure that all files received from various section(s) are verified by the Registrar of that section. To ensure that the register of reviews is up to date and signed on receipt and return of reviews to the review Clerk. To ensure that he register/template of the reserved judgment is updated and notifying the Statistics officer as well as the office of the Judge President when judgment has been handed down.
• To ensure that the transcribed judgments from transcribers reach the Judges for approval and signature. To ensure that the Heads of Arguments from various stakeholders are received filed and verified. Informing parties involved via e-mail and telephonically of time and date when reserved judgments will be handed down, further notifying them on how the judgement will be handed down.
• To ensure that the bench book of the Judge is prepared and files are in court before the court starts or before Judge enters the court. To ensure that all cases are called and recorded as per court roll. Calling the case number and the parties’ names on record before Judge can allow parties to start with their matters. To ensure that the correct Oath ID or declaration is administered in court, when required.
• To ensure that the exhibits are handled, controlled and noted professionally and captured accordingly. To ensure that the correct order is endorsed on the file and on Caselines after it was granted by Judge in court. To ensure that all the travel, accommodation arrangements are in order on time, attend to sign the documents being signed prior approval. To ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Officer.
• To ensure that the car is booked for either maintenance and service, receive the preauthorization for the Judge’s vehicle. To remind the Judge of the invoices so that the submission of the S&T claims can be processed. To ensure the submissions of Cell phone and 3G data claims for process purposes. To ensure that court roll(s) is submitted to the Statistician. 

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REQUIREMENTS :

• Grade 12 Certificate and an LLB Degree or a four (4) year legal qualification. Driver’s license. 
• MR3: LLB Degree or equivalent plus a minimum of 2 years post qualification experience in legal profession. 
• MR4: LLB Degree or equivalent plus a minimum of 8 years post qualification experience in legal profession. 
• MR5: LLB Degree or equivalent plus a minimum of 14 years post qualification experience in legal profession). 

DUTIES :

• Co-ordination of Case Flow Management support process to the Judiciary. Manage the issuing of all processes. Initiating Court proceedings. Co-ordinate interpreting services, appeals and reviews. Authenticate signatures of Legal Practitioners, Notaries and Sworn Translators. Supervision and management of staff. Ensure annotation of relevant publications, codes, acts and rules. Attend to and execute requests from the Judiciary in connection with cases and case-related matters. Exercise control over the management and safekeeping of case records and the record room. Deal with the files in terms of the relevant codes and legislation. Execute Quasi-judicial indicators such as Taxation of the Bill of Costs and Warrants of Execution. Collate statistical data for reporting purposes and prepare court performance reports. 

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REQUIREMENTS :

• Matric certificate or equivalent. A National Diploma (NQF 6) in Legal field or related qualification as recognized by SAQA will be an added advantage. A valid driver’s license. 
•  All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post technical and generic requirements

DUTIES :

• Provide administrative support in pre-recording of court proceedings. Render proper recording of court proceedings. Perform collection of statistic.
• Provide administrative support as required by the Court Manager and/or Registrar and/or Supervisor. 

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REQUIREMENTS :

• Grade 12 certificate; no experience is required. A three-year relevant qualification (National Diploma at NQF level 6) with 360 credits as recognized by SAQA will be an added advantage.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post technical and generic requirements.

DUTIES :

• Provide administrative support in pre-recording of court proceedings.
• Render proper recording of court proceedings. Perform collection of statistic.
• Provide administrative support as required by the Court Manager and/or Registrar and/or Supervisor. 

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REQUIREMENTS :

• A Grade 12 certificate with accounting and mathematics. No experience required. National Diploma (NQF6) in Finance / Accounting as recognized by SAQA will be an added advantage. 

DUTIES :

• Process the payment of creditors, administer the collection of revenue, conduct payroll administration and pay claims, administer petty cash, Prepare and process payment of S&T claims for Judges and Officials, prepare manual, requisitions and capture on Logis.
• Receive and record all invoices within 30 days. Receive and check invoices for correctness, verification and approval. Capture all payments on the financial system after verifying supporting documents for validity, accuracy and completeness, Compile and capture all financial transactions on financial transversal system (e.g. BAS and LOGIS).
• Updating and maintaining of the invoice tracking register, maintain records and assist in the filing of documents, Entity maintenance. Perform adhoc activities as and when required, e.g. retrieval of documents for audit purposes. 

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REQUIREMENTS :

• Grade twelve (12) or NQF Level 4 qualification, A minimum typing speed of 35 wpm. Shortlisted candidates will be required to pass a typing test.

DUTIES :

• Typing of appeals, reviews, reports, minutes, circulars, notice of set downs, witness statements, taxing master reports, affidavits, memorandums and court orders.
• Relief administrative personnel where necessary.
• Filling, opening files and making appointments.
• Dealing with public queries and other administrative duties.